Minutes:Board Meeting Minutes 20250121

Meeting Location

Meeting was Called to Order At: XXXXXXXXX

i3 Detroit 1481A Wordsworth St. Ferndale, MI 48220

Or

Virtual

Pre-Meeting Preparation

• Check mailbox for mail (bills, letters, etc.).

Virtual Meeting Etiquette

• Be excellent.
• Attendance and voting can be found in the #meetings slack channel.
• Please show up early if you are concerned about your audio.
• If there is no one waiting to speak feel free to do so at the next opportunity.
• If there is someone waiting to speak, please say that you are raising your hand in the google call chat. (This will be demonstrated)
• Please refrain from other side conversations, these can be distracting for the rest of the meeting and make it difficult for the chair to keep track of what's going on.

Officer Reports

Treasurer & Budget

Bank balance EOM	(includes $25,000 Grant in April)
Jan	$14,129.88
Feb	$10,899.90
Mar	$10,672.09
Apr	$36,102.06 Net $11,102.06
May	$31,440.27 Net $6,440.27
Jun	$33,397.93 Net $8,397.93
Jul	$34,309.93 Net $9,309.93
Aug	$33,626.54 Net $8,626.54
Sept	$22,792.57 Net $12,770.16. Grant balance remaining $10,022.41 after CNC purchase
Oct	$24,432.28 Net $14,409.87.
Nov	$21,519.24 Net $11,672.21. Two rent checks (~5300) hitting in same month due to transition to EFT for rent payments
Dec	$22,826.76 Net $13,306.28.
Savings Balance	$55,043

Total Expansion cost in CY2024 $12,469.43

Delinquent Dues discussion

Elab budget request $6400 to finish build-out. NateB to provide details.

Pulse Check

This is a reminder to check if any officer provided no report in three consecutive board meetings. If so, at this point in the Board meeting, we add an item to the subsequent Member Meeting agenda, to call for nominations or volunteers for the Board to appoint to that office at next month's Board meeting.

Committee Reports

Safety & Compliance Committee

No update.

Reports only expected in July.

Old Business

Prior Minutes

• Motion:
  Motion to approve last months minutes
  Moved by Mover; Seconded by Second
  Ayes Ayes / Nays Nays
  Result: ?
  • Board Meeting Minutes 20241217

Camera Review Review

=== Summary of Board List/Slack Discussions since last meeting

• Board and membership received an external email that needs a reply, to correct a prior oversight. A member of the board has been attempting to have the email sent from a group address, whether it is membership or board. Currently, no board address exists that can be sent from as a group, to external addresses, without making an alias which reveals the individual sender with an easy review. It has been 3 weeks.

Outstanding action items

• Find the champion for the CRM that is preferably a board member
  • where are we at on the adoption of the commercial CRM product? We have a recommendation, a board vote to approve the amount, and the blessing of the CRM architect. There have been offers to set up test environments on alternate options, but it doesn't appear they've been accepted or started. Seeking a hard GO date for the commercial product, and to abandon the current and alternate explorations. We need to move forward.

• Developing a lockout procedure. This action item wasn't assigned to anybody, so if it hasn't been completed perhaps it should get a point of contact.

• Follow up on broader discussion of board member attendance expectations moving forward

New Business

• Please note that if you add something that requires a board vote, you must also email board@i3detroit.org at least 10 days before the board meeting to notify them of the upcoming vote

• Establish a "Business Operations" center somewhere in the space, like the B-side office, where physical records can be kept or process, including a "break glass in case of bureaucratic emergency" file for passwords, login procedures, etc.

COWBELL

Action Item Summary

No action items.

Proposal Summary

No proposals.

Meeting Metrics

• Time completed:
• Funds appropriated:
• Attendees:

Attendance

1. Chair
2. Secretary

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Board Meeting Minutes 20241217