Minutes:Board Meeting Minutes 20250121
Contents
- 1 Minutes for 2025-01-21
- 2 Meeting Location
- 2.1 Pre-Meeting Preparation
- 2.2 Virtual Meeting Etiquette
- 2.3 Officer Reports
- 2.4 Committee Reports
- 2.5 Old Business
- 2.6 New Business
- 3 COWBELL
- 4 Meeting Metrics
Minutes for 2025-01-21
Meeting Location
Meeting was Called to Order At: 19:31
i3 Detroit 1481A Wordsworth St. Ferndale, MI 48220
Or
Virtual at https://www.i3detroit.org/meeting
Pre-Meeting Preparation
- Check mailbox for mail (bills, letters, etc.).
Virtual Meeting Etiquette
- Be excellent.
- Attendance and voting can be found in the #meetings slack channel.
- Please show up early if you are concerned about your audio.
- If there is no one waiting to speak feel free to do so at the next opportunity.
- If there is someone waiting to speak, please say that you are raising your hand in the google call chat. (This will be demonstrated)
- Please refrain from other side conversations, these can be distracting for the rest of the meeting and make it difficult for the chair to keep track of what's going on.
Officer Reports
Treasurer & Budget
| Bank balance EOM | (includes $25,000 Grant in April) |
| Jan | $14,129.88 |
| Feb | $10,899.90 |
| Mar | $10,672.09 |
| Apr | $36,102.06 Net $11,102.06 |
| May | $31,440.27 Net $6,440.27 |
| Jun | $33,397.93 Net $8,397.93 |
| Jul | $34,309.93 Net $9,309.93 |
| Aug | $33,626.54 Net $8,626.54 |
| Sept | $22,792.57 Net $12,770.16. Grant balance remaining $10,022.41 after CNC purchase |
| Oct | $24,432.28 Net $14,409.87. |
| Nov | $21,519.24 Net $11,672.21. Two rent checks (~5300) hitting in same month due to transition to EFT for rent payments |
| Dec | $22,826.76 Net $13,306.28. |
| Savings Balance | $55,043 |
Total Expansion cost in CY2024 $12,469.43
Delinquent Dues discussion. Treasurer did an analysis of delinquent dues. We found over 100k in uncollected dues. There are also a few people on scholarship that shouldn't be. It's uncertain whether all of these are from active members. There was a broader discussion about if it's appropriate to go after active members for unpaid dues. It seems there was general agreement that an attempt should be made to reach out to active members who have not paid their dues.
Elab budget request $6400 to finish build-out. Nate B to provide details.
Approve $7,000 for the Electronics Lab buildout
Context
A detailed spreadsheet was provided to the board by Nate B with estimated pricing for items that need to be purchased
Moved by Jeff B, Seconded by Paul A
5 Ayes / 0 Nays
Result: PASS
Secretary
President
Senior Vice President
- Will get a new water filter, it has been ordered
- Will look into getting new insurance for the space. Working on getting new quotes.
VP of Membership
VP of Activities & Classes
Upcoming Events
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7 Jan 2025 Member meeting
17 Jan 2025 Friday Tour
21 Jan 2025 Board Meeting
24 Jan 2025 Friday Tour
24 Jan 2025 Still Life Art 6:30PM
24 Jan 2025 <a href="https://i3Co2LaserTraning1.eventbrite.com" target="_blank">C02 Laser Training- Round 1</a>
25 Jan 2025 Expansion buildout day: Sewing & Craft rooms, Elab exterior 12:00-5:00PM
25, 26 Jan 2025 Cutting board workshop (Sold out)
31 Jan 2025 Friday Tour
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FEB Events
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1 Feb 2025 <a href="https://www.eventbrite.com/e/intro-to-woodworking-zero-to-hero-tickets-1135101722809?aff=oddtdtcreator" target="_blank">Intro to Woodworking: Zero to Hero- EventBrite</a>
15 Feb 2025 <a href="https://www.eventbrite.com/e/design-and-make-a-custom-cutting-board-tickets-1135006327479?aff=oddtdtcreator" target="_blank">Design and Make a Custom Cutting Board- EventBrite</a>
22 Feb 2025 <a href="https://www.eventbrite.com/e/bookbinding-swap-meet-work-day-tickets-1097452492949?aff=oddtdtcreator" target="_blank">Bookbinding Swap Meet & Work Day- EventBrite</a>
26 Jan 2025 Sewing Buildout
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MAR Events
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15 March 2025 Robot Combat- Class Rooms, Commons, any open space.
Member Advocate
Pulse Check
This is a reminder to check if any officer provided no report in three consecutive board meetings. If so, at this point in the Board meeting, we add an item to the subsequent Member Meeting agenda, to call for nominations or volunteers for the Board to appoint to that office at next month's Board meeting.
Committee Reports
Fundraising Committee
Safety & Compliance Committee
No update.
Reports only expected in July.
Moderation Committee
Old Business
Prior Minutes
- Motion:
Motion to approve last months minutes
Moved by Tim C; Seconded by Jeff B
5 Ayes / 0 Nays
Result: Pass
Camera Review Review
- Jeff B sent out a notice about a camera review conducted on 12/17/24 for 11/27/24 from 2300 to 11/28/24
Summary of Board List/Slack Discussions since last meeting
- Board and membership received an external email that needs a reply, to correct a prior oversight. A member of the board has been attempting to have the email sent from a group address, whether it is membership or board. Currently, no board address exists that can be sent from as a group, to external addresses, without making an alias which reveals the individual sender with an easy review. It has been 3 weeks.
- There was general consensus that the board should not respond to the banned member's communication.
Outstanding action items
- Find the champion for the CRM that is preferably a board member
- where are we at on the adoption of the commercial CRM product? We have a recommendation, a board vote to approve the amount, and the blessing of the CRM architect. There have been offers to set up test environments on alternate options, but it doesn't appear they've been accepted or started. Seeking a hard GO date for the commercial product, and to abandon the current and alternate explorations. We need to move forward.
- The CRM discussion will be tabled for another time
- Developing a lockout procedure. This action item wasn't assigned to anybody, so if it hasn't been completed perhaps it should get a point of contact.
- A Knox box would be a step in the right direction. Other methods can also be discussed.
- Follow up on broader discussion of board member attendance expectations moving forward
- Resolution around complaints and actions of Michael Lahrman?
- Appears to have been resolved for now though there should be a broader discussion about safe behavior around the space
New Business
- Please note that if you add something that requires a board vote, you must also email board@i3detroit.org at least 10 days before the board meeting to notify them of the upcoming vote
- Establish a "Business Operations" center somewhere in the space, like the B-side office, where physical records can be kept or process, including a "break glass in case of bureaucratic emergency" file for passwords, login procedures, etc.
- This will be tabled for another time
- Can we have email votes? Per board email list traffic https://www.legislature.mi.gov/Laws/MCL?objectName=mcl-450-2525
- Is Melissa Gilchrist still on the board?
Direct Secretary to send out a special board meeting notice to vote on Mel's removal from the board of directors next week
Moved by Paul A; Seconded by Jeff B
5 Ayes / 0 Nays
Result: PASS
COWBELL
Action Item Summary
| Action Item | POC |
|---|---|
| We should look into getting a Knox box | N/A |
| Need to develop a disciplinary committee. Nobody owns this topic. We will need to follow up with Matt H if he’d like to head conduct | N/A |
| Will send an email to get fundraising committee up and running | Jan H |
| Search for and implement a new CRM for i3 | N/A |
| Establish a "Business Operations" center somewhere in the space with records including files for passwords, login procedures, etc | N/A |
| Will look through past due membership dues. | Tim C and Jeff B |
| Send out special board meeting notice with minimum 7 days advance notice | Daniel V |
Proposal Summary
| Proposal | Moved By | Seconded By | Aye | Nay | Result |
|---|---|---|---|---|---|
| Approve $7,000 for the Electronics Lab buildout | Jeff B | Paul A | 5 | 0 | PASS |
Meeting Metrics
- Time completed: 21:30
- Funds appropriated:
- Attendees: 11
Attendance
- Chair: Jeremy G
- Secretary: Daniel V
- Jeff B
- Tim C
- Alex T
- Jan H
- Paul A
- Nate B
- Steven S
- Thomas
- David H
| Previous Meeting | Next Meeting |
|---|---|
| Board Meeting Minutes 20241217 | Board Meeting Minutes 20250130 Special |
