Minutes:Board Meeting Minutes 20241217

Meeting Location

Meeting was Called to Order At: 19:39

i3 Detroit 1481A Wordsworth St. Ferndale, MI 48220

Or

Virtual

Virtual Meeting Etiquette

• Be excellent.
• Attendance and voting can be found in the #meetings slack channel.
• Please show up early if you are concerned about your audio.
• If there is no one waiting to speak feel free to do so at the next opportunity.
• If there is someone waiting to speak, please say that you are raising your hand in the google call chat. (This will be demonstrated)
• Please refrain from other side conversations, these can be distracting for the rest of the meeting and make it difficult for the chair to keep track of what's going on.

Officer Reports

Treasurer & Budget

Zone funds report published.

Bank balance	(includes $25,000 Grant in April)
Jan	$14,129.88
Feb	$10,899.90
Mar	$10,672.09
Apr	$36,102.06 Net $11,102.06
May	$31,440.27 Net $6,440.27
Jun	$33,397.93 Net $8,397.93
Jul	$34,309.93 Net $9,309.93
Aug	$33,626.54 Net $8,626.54
Sept	$22,792.57 Net $12,770.16. Grant balance remaining $10,022.41 after CNC purchase
Oct	$24,432.28 Net $14,409.87.
Nov	$21,519.24 Net $11,672.21. Two rent checks (~5300) hitting in same month due to transition to EFT for rent payments
Savings Balance	$55,043

Proposal for feedback. Zero out all previous budgeted amounts and expansion funds (refer to Zone Funds page on wiki) remaining in any zone fund balance. Retain any direct contributions. Allocate some amount at total level (say $3000-$4000) and have BOD approve any zone budget requests. This would formally put the expansion and old (pre-covid) budgets behind us and start with a clean slate. Also, this amount would be incremental to estimates (TBD) to complete sewing/elab/craft. FYI, 2024 spend on Expansion $12,500. Approved budgets would generally be used for zone improvements (e.g., new equipment) rather than supplies to operate the zone (weld gas, sandpaper, etc.) which should come mostly from contributions.

CRM discussion.

• Shortfall of dues due to poor CRM system
• We could be losing more money due to a bad CRM
• Looking for a board member to champion this
• Preferably a paid reliable alternative. Upkeeping the current system is inefficient.
• Dave Hu. and Frank may have been looking at a commercial alternative at some point. They received approval and funding from the board.

Action Item: - Find the champion for the CRM that is preferably a board member

President

Has created a survey for the zone coordinators. Will try to send it out today.

Senior Vice President

Looked at the water filter and it appears to have fixed itself. No action taken.

VP of Activities & Classes

13 Dec Get your First Aid Kit Reviewed @ i3- Classroom- i3 ONLY event Drop by with your kit to get it checked out.

13 Dec Leather Lounge Fridays

13 Dec Friday Tour 14 Dec Expansion buildout day: Sewing & Craft rooms, Elab exterior

14 Dec EMPUG Python Meetup (Classroom)

14 Dec Cutting Board at Woodshop 1 of 2 (Sold Out)

15 Dec Cutting Board at Woodshop 2 of 2 (Sold Out)

17 Dec Board Meeting

20 Dec Friday Tour 27 Dec In-Person Friday Night Tours!

31 Dec Ringing in the New Year with i3! Pot Luck!

3 Jan 2025 Friday Tour 3 Jan 2025 Queer Digital Security- Meeting in Commons-

Pulse Check

This is a reminder to check if any officer provided no report in three consecutive board meetings. If so, at this point in the Board meeting, we add an item to the subsequent Member Meeting agenda, to call for nominations or volunteers for the Board to appoint to that office at next month's Board meeting.

Committee Reports

Safety & Compliance Committee

No update.

Reports only expected in July.

Somebody tossed all the expired things in first aid kits. Will send all the things that should be replaced in the space and what it would cost.

Old Business

Prior Minutes

• Motion:
  Motion to approve last months minutes
  Moved by Tim; Seconded by Paul
  4 Ayes / 0 Nays
  Result: Pass
• Aye votes: Paul, Tim, Jan, and Jeff
  • Board Meeting Minutes 20241119

Summary of Board List/Slack Discussions since last meeting

• Discussion about member breaking a window. The situation seemed to have resolved itself generally. However, there may need to be a discussion about appropriate and safe behavior in the space, particularly related to the consumption of substances. There should have been a camera review sooner on this.
  • Jan brought up that it would be great to have a way to access the space remotely in case of another lockout. There should also be a lockout procedure in place

Action Item: - Come up with a procedure for lockout

Outstanding action items

• Matt was going to check in with Zone Coordinators near the end of November/early December

• Discussions about moving a zone committee structure will be tabled until January for now

• Vote on exact amount for AC repair, including possible mini split purchase and installation

• Discussion about meeting attendance standards for board members

Action Item: - Board will have more thoughtful discussions about the matter and report back next meeting

New Business

• Please note that if you add something that requires a board vote, you must also email board@i3detroit.org at least 10 days before the board meeting to notify them of the upcoming vote

• Motion:
  Motion to appoint Daniel Vitenson to Secretary
  Moved by Tim; Seconded by Jeff
  5 Ayes / 0 Nays
  Result: Pass
• Aye votes: Tim, Paul, Jeff, Jan, and Alex

COWBELL

Action Item Summary

No action items.

Proposal Summary

No proposals.

Meeting Metrics

• Time completed: 20:31
• Funds appropriated:
• Attendees:

Attendance

1. Chair: James O
2. Secretary: Daniel V
3. Jeff B
4. Jan H
5. Tim C
6. Paul A
7. Alex T
8. James O
9. David H
10. Drew
11. Thomas
12. Matt A

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