Minutes:Board Meeting Minutes 20241119
Contents
Minutes for 2024-11-19
Meeting Location
Meeting was Called to Order At: 19:32
i3 Detroit 1481A Wordsworth St. Ferndale, MI 48220
Or
Virtual
Virtual Meeting Etiquette
- Be excellent.
- Attendance and voting can be found in the #meetings slack channel.
- Please show up early if you are concerned about your audio.
- If there is no one waiting to speak feel free to do so at the next opportunity.
- If there is someone waiting to speak, please say that you are raising your hand in the google call chat. (This will be demonstrated)
- Please refrain from other side conversations, these can be distracting for the rest of the meeting and make it difficult for the chair to keep track of what's going on.
Officer Reports
Treasurer & Budget
Treasurer's report: https://www.i3detroit.org/something
Close on getting new zone funds out. Just doing a sanity check.
Doing budgets by zone will be a future discussion item after all other budgeting matters are complete.
| Bank balance (includes $25,000 Grant in April. Previously reported as $25,446, however, $446 is zone funds) | |
| Jan | $14,129.88 |
| Feb | $10,899.90 |
| Mar | $10,672.09 |
| Apr | $36,102.06 Net $11,102.06 |
| May | $31,440.27 Net $6,440.27 |
| Jun | $33,397.93 Net $8,397.93 |
| Jul | $34,309.93 Net $9,309.93 |
| Aug | $33,626.54 Net $8,626.54 |
| Sept | $22,792.57 Net $12,770.16. Grant balance remaining $10,022.41 after CNC purchase |
| Oct | $24,432.28 Net $14,409.87. |
| Savings Balance | $55,042 |
Secretary
President
Senior Vice President
VP of Membership
Four members completed Phase 1 in the last month with only one having come through and completed Phase 2 and final memberfication. We did lose one member due to moving from the area keeping us even with last month’s total membership.
Time to process members did extend a little in the last month due to obligations outside of i3 for myself and Thomas’s activities related to classes. For at least myself this should settle back down letting us get back to processing people within a few days of them entering a phase.
VP of Activities & Classes
Special Thanks to Nate, Roger, Lou and Osama for the classes they have been rocking on! EventBrite income:
$40 Leather mask class 13 Oct
$160 Woodworking class 15 Oct
$220 Woodworking class 16 Nov
Total: $420
Upcoming Events
19 Nov 2024 Board meeting- All are welcome to attend
20 Nov 2024 DC to daylight, the RF spectrum and you. (An oldie but goodie, long overdue for a repeat.) Virtual or in-person, any number of seats. <a href="https://www.eventbrite.com/e/dc-to-daylight-the-rf-spectrum-and-you-tickets-1055219593209?aff=oddtdtcreator"> EventBright Link </a>
22 Nov 2024 Friday Tour
22 Movie night- documentary: Idiocracy, popcorn
23 Nov 2024 COME ONE! COME ALL! i3 will be having a RETRO EVENT. Please bring your old tech that you want to show of (Or even newer tech you think is cool). This will take place in commons
26 Nov 2024 Fourth Tuesday i3 Social hour
27 Nov 2024 Packet-stuff learn-with-me: Tcpdump and Wireshark, maybe netcat. In person, 6 seats total. Bring a linux laptop if possible. <a href="https://www.eventbrite.com/e/packet-stuff-learn-with-me-tcpdump-and-wireshark-tickets-1055225892049?aff=oddtdtcreator"> EventBright Link </a>
29 Nov 2024 Friday Tour
30 Nov 2024 Expansion build day
07 Dec 2024 Q4 PotLock 11:00AM - 5:00 PM
14 December- Cutting Board Class- Sold out!
Member Advocate
Membership appears to be in favor of having a disciplinary committee instead of member advocates, though membership doesn't have authority to act on this.
Matt H (member advocate) is in favor of having a committee.
Pulse Check
This is a reminder to check if any officer provided no report in three consecutive board meetings. If so, at this point in the Board meeting, we add an item to the subsequent Member Meeting agenda, to call for nominations or volunteers for the Board to appoint to that office at next month's Board meeting.
Committee Reports
Fundraising Committee
Safety & Compliance Committee
No update.
Reports only expected in July.
Moderation Committee
Old Business
Prior Minutes
- Motion:
Motion to approve last months minutes
Moved by Alex T.; Seconded by Frank A.
6 Ayes / 0 Nays
Result: Pass
Camera Review Review
Summary of Board List/Slack Discussions since last meeting
Outstanding action items
- Reach out to people involved in infrastructure to get passwords for IT and other infrastructure systems
- In a future member meeting in December (general member meeting or special meeting), discuss how or if we should dissolve zones into committees, particularly for infrastructure
New Business
- Please note that if you add something that requires a board vote, you must also email board@i3detroit.org at least 10 days before the board meeting to notify them of the upcoming vote
HVAC: Air Conditioning(Hans C., as Classroom Zone Coordinator, HVAC Repair Coordinator)
- The air conditioning on A-Side's office area is not working.
- Since our last meeting, I've contacted a professional company for their costs estimates for repair and replacement (conventional vs. mini-split).
- We've also have other options on the table.
- Let's take time to discuss this further.
- It was suggested that we do not attempt to repair the old unit. The repair people did not have the confidence it would work afterwards.
- The cost of installing a new mini split system with the first blower in the classroom will be ~$14,000
- Installing a traditional system will be ~$13,000
- There is also an option to purchase a used minisplit system at very low cost (though it may smell a bit).
- The board members present were in favor of approving $1500 for repair or installation of a mini split system. However this was not possible due to a board member (Mel) not being present.
Board Member Attendance Discussion
- There was a broader discussion about the effects of board member absence on the organization.
- The understanding was that proposals must be presented to board members at least 7 days prior to voting on them at a meeting. Thus, the absence of a board member would have a large effect on progress.
- Two ideas were discussed related to mitigating the effects of board member absences:
- Setting attendance expectations for board members: One idea was to set attendance expectations for board members. If a board member's attendance is insufficient, then the board can remove them from the position with cause
- Allowing board members to vote by proxy: One idea was to allow board members to appoint a proxy to vote on their behalf.
- There were no votes related to this matter
COWBELL
Action Item Summary
| Action Item | POC |
|---|---|
| Will follow up with friend Sergey to get an exact amount for the mini split and installation. | Alex T. |
| Discussions about moving a zone committee structure will be tabled until January for now | N/A |
| Remind Matt A to check in with Zone Coordinators near the end of November. | Daniel V |
| With a specific repair cost in hand, there will be an email board vote to approve the funds for this | N/A |
Proposal Summary
No proposals.
Meeting Metrics
- Time completed: 20:58
- Funds appropriated:
- Attendees: 18
Attendance
- Chair: Matt A.
- Secretary: Daniel V
- Jan H
- Frank A
- Alex T
- Jeff B
- Paul A
- Tim C
- Hans H
- Abigail D
- Drew
- Jeremy G
- Tim C
- Jeff P
- Matt H
- Thomas B
- David H
- Roger S
| Previous Meeting | Next Meeting |
|---|---|
| Board Meeting Minutes 20241015 | Board Meeting Minutes 20241217 |
