Minutes:Board Meeting Minutes 20241015

Meeting Location

Meeting was Called to Order At: 19:38pm

i3 Detroit 1481A Wordsworth St. Ferndale, MI 48220

Or

Virtual

Virtual Meeting Etiquette

• Be excellent.
• Attendance and voting can be found in the #meetings slack channel.
• Please show up early if you are concerned about your audio.
• If there is no one waiting to speak feel free to do so at the next opportunity.
• If there is someone waiting to speak, please say that you are raising your hand in the google call chat. (This will be demonstrated)
• Please refrain from other side conversations, these can be distracting for the rest of the meeting and make it difficult for the chair to keep track of what's going on.

Officer Reports

Treasurer & Budget

Bank balance (includes $25,446 Grant in April)
Jan	$14,129.88
Feb	$10,899.90
Mar	$10,672.09
Apr	$36,102.06 Net $10,656.06
May	$31,440.27 Net $5,994.27
Jun	$33,397.93 Net $7,951.93
Jul	$34,309.93 Net $8,863.93
Aug	$33,626.54 Net $8,180.54
Sept	$22,792.57 Net $12,324.16. Grant balance remaining $10,468.41 after CNC purchase
Savings Balance	$55,040

Looking for budget allocations by zone unable to find them

Roger did update to zone funds but it's not accurate and reliable currently

Secretary

Please provide feedback on minutes if you have any comments

Senior Vice President

Spoke to Cintas about fire extinguishers updates. A couple are at their 5 year mark.

Cintas wants almost 1200. Went to fire defense and according to them if they take them over there, they can do it for $222. It may make sense to do that

There's been some concern about fire extinguishers leaving space, but the people at the fire place said it was normal to take them for a few hours

Matt says to just go for it and do them all

VP of Membership

Another month of positive growth with three people completing phase 1, three completing phase two and into active membership status. We had one person drop as they had to move to the west coast.

Current active Members is sitting at 243

Will attempt to report report of current active members every moth

VP of Activities & Classes

Class teacher People Gross Sales

WoodWorking 101 Osama 4 $178

Leather Mask Lew 2 $46

Total: $224

Note: I do not have the cost of materials

Upcoming 16-Oct Wiki Wine Wednesday

17-Oct Halloween Decorations workshop

18-Oct Tour

19-Oct Expansion, Black in Gaming 2PM

25-Oct Tour, Still Life Art

15-Mar-25 MRCA Combat Robotics Competition

26 OCT HALLOWEEN PARTY! 6PM

Pulse Check

This is a reminder to check if any officer provided no report in three consecutive board meetings. If so, at this point in the Board meeting, we add an item to the subsequent Member Meeting agenda, to call for nominations or volunteers for the Board to appoint to that office at next month's Board meeting.

Nobody has heard much from the member advocates recently. Matt will try to reconnect with them.

Committee Reports

Safety & Compliance Committee

No update.

Reports only expected in July.

Old Business

Prior Minutes

• Motion:
  Motion to approve last months minutes
  Moved by Frank; Seconded by Tim
  5 Ayes / 0 Nays
  Result: Pass
  • Board Meeting Minutes 20240917

Outstanding action items

• From last month's board meeting: Seek and appoint a secretary
  • POC: Unknown
  • Secretary has been found, pending vote from board
• From last month's board meeting: Finding out whether closing the email vote after a majority of the board has voted is legal within Michigan corporate law
  • POC: Jeremy Glogower

New Business

• Please note that if you add something that requires a board vote, you must also email board@i3detroit.org at least 10 days before the board meeting to notify them of the upcoming vote

HVAC: Air Conditioning(Hans C., as Classroom Zone Coordinator)

• The air conditioning has not worked this entire year. I have brought this issue up regularly in the member meetings. Without any action, I'm bringing the topic up here.
• This is a serious inconvenience to those who use the classroom. The classroom is used to regularly host events that bring in outsiders so it's important to both our reputation and recruiting new members.
• The lack of air conditioning also negatively affects those in other zones such as the current craft zone, elab, and media zone.
• Can the board appoint someone to address this issue (including the authorization to spend funds) and/or create a plan to correct this?
• I appreciate in advance any help that the Board can bring to this issue.
• I have created the following two proposals to help address this issue:

Proposal 1: i3 Detroit Air Conditioning Repair: Spending Authorization

Proposal:
Authorize an amount up to $500 for the purpose of repairing i3 Detroit’s Air Conditioning. This may include inspection/diagnosis, repair, maintenance, supplies, equipment, and any other expense deemed necessary to complete this task. Motioned by Frank. Seconded by Jeff.
Moved by Hans Chen
5 Ayes / Nays
Result: Pass

Proposal 2: i3 Detroit Air Conditioning Repair: Project Champion

Proposal:
Appoint Hans Chen as the Project Champion to coordinate activities to repair i3 Detroit’s Air Conditioning. The project Champion would be authorized to coordinate all activities needed to repair i3 Detroit’s Air Conditioning. The Project Champion would also be allowed to spend funds authorized for this purpose to be used for inspection, repair, maintenance, supplies, equipment, and any other expense deemed necessary to complete this task. Motioned by Frank. Seconded by Tim.
Moved by Hans Chen
5 Ayes / Nays
Result: Pass

Discuss forming facilities committee

Formed from representatives from each of the zones?

Facilities would include anything that is not assigned to a specific zone but is necessary to the operation of more than one zone

Discuss transition from zones to committees

Who'd like to be in this discussion? where? when? how?

what possible pitfalls can we identify? what mitigation strategies?

• Could be made up of representatives from the zones so theres incentive to operate
• If you are a zoco and want to be in the infrastructure committee, you can. Easier to make a decision since there’s no permission roadblocks
• Infrastructure zone scope may hav been too large since it includes too many things and may need to be split up
• Potential Proposal: Dissolve the infrastructure zone. Create an infrastructure committee that consists of at least one ZoCo. ZoCos can choose to be on the infrastructure committee. This person will assume responsibilities to make decisions about the infrastructure of the zone. You should also be able to delegate according to the committee language.
• Anotehr potential risk of having only a couple group of people having access to systems as opposed to a committee is if somebody leaves, we could have issues with access. For example, passwords for IT and other infrastructure items may only be with one individual.

Action Item: - Reach out to people involved in infrastructure to get passwords for IT and other infrastructure items.

Action Item: - In a future member meeting in December (general member meeting or special meeting), discuss how we can dissolve zones into committees particularly for infrastructure. Send emails to get attendance.

Discuss revamping of committees

It seems we have committees which are stale? What should we do about it? How?

• Canaries in the meeting template?

Discuss having member meetings and open house nights on the same night

allow for opportunities to memberfy, train.

COWBELL

Action Item Summary

No action items.

Proposal Summary

Proposal	Moved By	Seconded By	Aye	Nay	Result
Appoint Hans Chen as the Project Champion to coordinate activities to repair i3 Detroit’s Air Conditioning. The project Champion would be authorized to coordinate all activities needed to repair i3 Detroit’s Air Conditioning. The Project Champion would also be allowed to spend funds authorized for this purpose to be used for inspection, repair, maintenance, supplies, equipment, and any other expense deemed necessary to complete this task. Motioned by Frank. Seconded by Tim.	Hans Chen		5		Pass
Authorize an amount up to $500 for the purpose of repairing i3 Detroit’s Air Conditioning. This may include inspection/diagnosis, repair, maintenance, supplies, equipment, and any other expense deemed necessary to complete this task. Motioned by Frank. Seconded by Jeff.	Hans Chen		5		Pass

Meeting Metrics

• Time completed: 20:49
• Funds appropriated: $500 for diagnosis and/or repair of the AC unit
• Attendees: 12

Attendance

1. Chair: Matt A
2. Secretary: Daniel V
3. Tim C
4. Thomas
5. Hans C
6. Frank A
7. Jan
8. Chris S
9. Jeff B
10. James O
11. David H
12. Paul A

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