Minutes:Board Meeting Minutes 20240820
Contents
Minutes for 2024-08-20
Meeting Location
Meeting was Called to Order At: 7:32pm
i3 Detroit 1481A Wordsworth St. Ferndale, MI 48220
Or
Virtual
Virtual Meeting Etiquette
- Be excellent.
- Attendance and voting can be found in the #meetings slack channel.
- Please show up early if you are concerned about your audio.
- If there is no one waiting to speak feel free to do so at the next opportunity.
- If there is someone waiting to speak, please say that you are raising your hand in the google call chat. (This will be demonstrated)
- Please refrain from other side conversations, these can be distracting for the rest of the meeting and make it difficult for the chair to keep track of what's going on.
Officer Reports
Treasurer & Budget
Treasurer's report: https://www.i3detroit.org/something
| Bank balance (includes $25,446 Grant in April) | |
| Jan | $14,129.88 |
| Feb | $10,899.90 |
| Mar | $10,672.09 |
| Apr | $36,102.06 Net $10,656.06 |
| May | $31,440.27 Net $5,994.27 |
| Jun | $33,397.93 Net $7,951.93 |
| Jul | $34,309.93 Net $8,863.93 |
| Savings Balance | $55,037 |
Secretary
Of those who were nominated for the Board election, six accepted their nominations and will be on the ballot. They are:
- Lewis Dennison
- Jeremy Glogower
- Paul Askins
- Tim Clayson
- Jeff Burdick
- Paul Lee
President
Senior Vice President
VP of Membership
10 members entered Phase 1 since the last member meeting and are now working on phase 2. Members entering phase 2 has been a little slower with four people submitting their phase 2 questions to us and two having completed the member process.
The work started last month to expand the membership committee has continued with Thomas Burns having completed a number of sessions around the process as well as actual member onboarding sessions and has successfully completed the process on his own. I will continue to work with Isaiah to get him to the same level of comfort and with the process and then discuss how we can incorporate two others who volunteered to be part of the process. This is already helping to improve our process and eliminate what had essentially been a single point of failure.
VP of Activities & Classes
posting from his email to the board: This year: EventBrite (Including upcoming sewing class) total: $625.00
Current upcoming events
Sewing 101: [1] 2/9 Tickets sold as of 19 Aug 2024- I was asked in slack to process a refund then the person re-registered differently.
I see 4x orders but EB is showing 2/9.....
past events
I don't see the following events with my eventbrite reports
Info on Events from April that I have have dug into:
- 4 May 2024 Welding class: "I ask for a minimum of $10 per attendee for materials costs. I also recommend a $50 contribution" I'm unsure what was brought in/how many people
There have been a few wood working classes- Full info onAttendance/Income unknown
- 10 April 2024: Unsure if this class happened/ Don't see it in evenbrite with my logon- but do see it on this link:
https://www.eventbrite.com/e/woodshop-101-tickets-893655466557?aff=oddtdtcreator), https://www.eventbrite.com/e/woodworking-101-tickets-879630858577?aff=oddtdtcreator ]]
- 4 May 2024-Woodshop_100_05-04-2024 Unsure if this class happened/ Don't see it in evenbrite with my logon- but do see it on this link(https://www.eventbrite.com/e/woodshop-101-tickets-893655466557?aff=oddtdtcreator):
- 29 Jun 2024 There was a Crochet class with at least 3 people attending- Income unknown (Class was $25- so at least $75 that I know of)
Member Advocate
No Member Advocates were in attendance.
Pulse Check
Good
Committee Reports
Fundraising Committee
Safety & Compliance Committee
No update.
Reports only expected in July.
Moderation Committee
Category:Infrastructure digital flavour
new hardware requests are coming
We're talking about standing up a new vmserver to replace hardac cause it's a decade old budget request will happen sometime
Also some network stuff
hass
HomeAssistant is still janky and hangs sometimes, I'm still hopeful a reinstall will fix it but motivation is hard and life is busy
volunteers
One thing we've had trouble with is brand new people wanting to help, but they want to help in ways that require privileged access, and they get frustrated when they are not just given that access
There are plans in place to change how we do some stuff so more things can be done by github pr, so there would be a clear way to contribute and get reviewed without any access, but these are medium term plans at soonest
So in the short term, how do we make it clear that j random hacker can't just have root, but not come off as saying "don't try to help"?
Summary of the discussion during the meeting
Evan raised an issue about the misunderstanding among members regarding root access to the infrastructure. Some members have been frustrated by not receiving root access simply because they are members. Evan emphasized the importance of guiding and collaborating with members on projects without immediately granting them root access.
A recent situation was highlighted where a member successfully worked on a project by first developing it on their own system before integrating it with the organization's infrastructure with assistance, demonstrating a preferred approach.
Thomas suggested an authorization or shadowing process where new members are closely monitored while they work on the infrastructure, gradually earning trust and access.
Matt proposed creating a test environment that mirrors the production setup, allowing members to experiment safely. Mara acknowledged this as a long-term goal but not feasible immediately. Current practices involve setting up smaller, isolated test environments for specific projects.
Frank and Evan agreed that root access should be restricted to a few trusted individuals. The idea of creating a wiki page outlining infrastructure access and expectations was discussed to manage member expectations.
It was noted that the infrastructure is treated like any other zone in the organization, with specific rules and designated leaders overseeing changes.
Thomas inquired about the stability of the home automation system. Mara mentioned that issues requiring a reboot are infrequent, and Evan suggested focusing on improving stability rather than creating quick fixes like a reboot button.
The group agreed to consider cultural and communication strategies to manage expectations and maintain control over infrastructure access.
Old Business
email votes
suspend Matt A a week
Whereas Matt Arnold exposed the identities, and the nature of the reports, of those who complained about Deb Scott, Matt Arnold is on probation from i3Detroit for one week, beginning at midnight after this vote completes in favor, and ending one week later."
Context
done as an email vote
Moved by Matt Arnold, Seconded by Alex Tsuker
7 Ayes / 0 Nays
Result: PASS
Matt Arnold brought the following measure against himself:
"Whereas Matt Arnold exposed the identities, and the nature of the reports, of those who complained about Deb Scott, Matt Arnold is on probation from i3Detroit for one week, beginning at midnight after this vote completes in favor, and ending one week later."
The vote completed on the board list, and was unanimously in favor. The week probation was served.
Thomas Burns as VPAC
appoint Thomas Burns as Vice President of Activities And Classes
Context
done as an email vote
Moved by Matt Arnold, Seconded by Dave Hurt
7 Ayes / 0 Nays
Result: PASS
"Having received a resignation from Lauren Yellen, Thomas Burns is appointed to the role of Vice President Of Activities and Classes".
Prior Minutes
- Motion:
Motion to approve last months minutes
Moved by Mover; Seconded by Second
consensus Ayes / 0 Nays
Result: Pass- Minutes:Board Meeting Minutes 20240716: no quorum, nothing happened
- Minutes:Board Meeting Minutes 20240618
- Minutes:Board Meeting Minutes 20240521
Who should be marking approved minutes approved?
Have we been doing this?
It was decided that no more approved status for minutes
Camera Review Review
- camera review of the wood shop from 7/17 to 7/18
Summary of Board List/Slack Discussions since last meeting
Measures were brought to a vote on July 24 on the i3Detroit Board list, and seconded. In case they have not yet been fully voted on, this is a reminder to call for the remaining Board directors to vote "For", "Against", or "Abstain" in this meeting.
No chat in the slack private board channel since April. No chat in the slack private board and advocate channel since January. In slack private leadership channel there was small discussion about VP position. In board email group: email to board about water leak issue, an email from Jeff P indicating interest in joining the board and the response to nominate self via the ballot, an email to the group making the announcement we'll be voting on the dishwasher sale at the board meeting, an email vote to appoint JG to co VPAC which had some discussion about whether or not email vote could be held, should it wait to the board meeting. Announcement of board member taking a short leave of absence, and discussion of votes etc. A vote thread for VPAC appointment change. Email vote on disciplinary issue. An email to the board from a member, and related discussion. (I am not sure if it's appropriate to share the message reason.) Email and discussion about camera reviews and votes outstanding at the time, discussion was a reminder and update. Discussion about VPAC position and efforts to contact former officer.
Outstanding action items
From two months ago
- Clear out outdated signage
- Evan
Evan noted that the signage throughout the building is highly inconsistent, with varied formats, legibility, and marking methods. While there are no outright incorrect or unnecessary signs, many are faded and difficult to notice, reducing their effectiveness.
Evan suggested that it would be beneficial for someone to undertake a project to standardize and improve the signage across the building. This would involve replacing the current signs with consistent, high-contrast, and easy-to-read labels.
Frank asked whether Evan was referring to specific types of signage, like notices or equipment labels. Evan clarified that he was referring to a wide range of signs, including labels on storage, equipment, and various instructions that have been added over the years in different styles.
Evan emphasized that he is not volunteering for this task but suggested that it could be taken up by someone else, possibly during a Potlock. He acknowledged that while it might be a time-consuming task, it could be done in small steps over a week or two. He is willing to assist initially by pointing out areas that need attention but would prefer to hand off the responsibility to someone else.
The group discussed potentially putting out a request for a volunteer to take on this project, either from the members present or more broadly within the organization. Evan is open to guiding the initial steps but emphasized the importance of allowing the volunteer to take full ownership of the project.
- Approve May and June meeting minutes in July meeting
- Board
Approved by consensus
- Send out a note about the Kroger Program
- Mel
Mel was not in attendance.
The issue is that we were removed from the Kroger rewards program, which used to provide credits based on money spent by members at Kroger. It's unclear why we were removed—possibly due to a time-out or expiration. The current action is to ask the treasurers, specifically Tim, to look into getting us re-added to the program. There's no need to inform the broader membership about how to participate until we're re-registered in the program. It was confirmed that Kroger still runs the program, but we're currently not on Kroger's list of registered nonprofits.
New Business
Jeremy Glogower for Vice President
Jeremy Glogower is appointed to the role of Vice President
Moved by Matt Arnold, Seconded by Frank Aloia
6 Ayes / 0 Nays
Result: PASS
Selling the dishwasher
sell the commercial dishwasher and its plastic dish trays
Moved by Alex Tsuker, Seconded by Dave Hurt
consensus Ayes / 0 Nays
Result: PASS
It was decided we should have a Potlock on Saturday September 21. Thomas Burns will schedule this.
COWBELL
Action Item Summary
No action items.
Proposal Summary
| Proposal | Moved By | Seconded By | Aye | Nay | Result |
|---|---|---|---|---|---|
| Jeremy Glogower is appointed to the role of Vice President | Matt Arnold | Frank Aloia | 6 | 0 | PASS |
| sell the commercial dishwasher and its plastic dish trays | Alex Tsuker | Dave Hurt | consensus | 0 | PASS |
| Whereas Matt Arnold exposed the identities, and the nature of the reports, of those who complained about Deb Scott, Matt Arnold is on probation from i3Detroit for one week, beginning at midnight after this vote completes in favor, and ending one week later." | Matt Arnold | Alex Tsuker | 7 | 0 | PASS |
| appoint Thomas Burns as Vice President of Activities And Classes | Matt Arnold | Dave Hurt | 7 | 0 | PASS |
Meeting Metrics
- Time completed: 8:20 pm
- Funds appropriated: none
- Attendees: 15
Attendance
- Mara Furland
- Jan Henry
- Matt Arnold
- Evan Allen
- Frank Aloia
- Dave Hurt
- Alex Tsuker
- David Henry
- Matthew Gardeski
- Tim Clayson
- Thomas Burns
- Paul Askins
- Jeremy Glogower
- Jeff Pynnonen.
- Secretary - none
| Previous Meeting | Next Meeting |
|---|---|
| Board Meeting Minutes 20240716 | Board Meeting Minutes 20240917 |
