Minutes:Meeting Minutes 20200804

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Minutes for 08-04-2020

Chair: Jamie

Meeting Location

Virtual - Google Hangouts

Meeting was Called to Order At: 1933

Introductions

Introduction of i3Detroit

  • i3 is a word.

Experienced Members

  • James. What is time?
  • Nate. Electronics lab coordinator, available via slack.
  • A’Lisa. VP, pleas be nice to jamie

Show and Tell

  • David Henry, recreating bedroom doorbell and alarm system
  • A’Lisa, learned live on twitch how to do tatting. A type of knot work / lace making.
  • Paul, Began experimenting with a tabletop simulator. Working towards the goal of starting a virtual game night.
  • Paul A, Painting of new flowers being planted around the city.

Old Business

  • Previous action items.
    • Jamie, follow up on tabled motion.
      • Completed it is currently in committee.
    • Mel, email the list about possible change to board terms.
      • Done, found in the agenda.
    • Mike, Follow up with ZC's about zone specific covid policies.
      • Poked the zc slack channel. Will follow up again later, if members run into issues please bring it up in #covid-19-policy.

New Business

  • Alec has stepped down as advocate, but is staying on to help train Tom Drury.
  • Thomas Tusano has stepped down from the board

Upcoming Events

  • Some good ideas came out of the last onboarding brainstorming session a few weeks ago so there will be a follow-up this Wednesday (8/5) at 7PM
    • Use the same hangouts link you would use for a normal meeting
    • Results of the last discussion are linked in #onboarding-process on Slack
    • Anyone with ideas is welcomed to join!

Board Terms Change from 1 year to 2

Proposal:
Change bylaws 5.5 from

Each director shall hold office for a period of one (1) year and until his or her successor is elected and qualifies.

to

Each director shall hold office for a two year period and until their qualified successor is elected. The terms shall be staggered two year terms established such that half rounded up of the positions are elected on odd numbered years and the remainder are elected in even numbered years. A Director appointed to fill the vacancy shall be appointed for the unexpired term of their predecessor in office.


Add to the standing rules "Board of Directors, Officers, and Elections" section:

5: Board of directors vacancy replacement:

  • In the case of a board vacancy, the board will run a simple referendum to see if the membership is happy with their proposed appointment.

Context
We want to extend board terms to try to get some consistency, because being a board member is hard and it would be really bad if we got an entirely new board. So far we've been lucky in not electing a completely new board, but it would be better to prevent it.

Also, most board members serve more than 1 year anyway.
Moved by Mark F, Seconded by Mel
13 Ayes / 1 Nays
Result: Pass

Election 2020

  • Total number of nominations 25
  • Total number accepted 2
  • Total number of refusals 1

Zone updates

Commons Area

  • Alec has stepped down a Coordinator.

Kiln Zone

  • Tom Drury is now a co coordinator with Jody

Media Lab

  • Working on the media kart so people don’t have to work in the media lab.

Tool Crib

  • Bought tools.

Wood Shop

  • Thomas has stepped as Coordinator.

SIGs

MotorSports

  • Car 3 has new batteries, and is preforming well even off road with trailers and multiple passengers.

i3TV

  • Currently on hiatus, exploring the opportunity for other shows.


Expansion

How we got here

  • We got B side.
  • B side *maybe* has/had the B Nektar CoO, which doesn't let us do much.
  • We make a plan, talk to the fire marshal, and come out of it thinking that putting up a 4 hour firewall solves our problems (as suggested by a previous fire marshal)
  • We get inspected, mechanical, electrical, and plumbing sign off, fire marshal sends us a formal request for some kind of plan from an architect.


  • We agree to Stucky Vitale Architects phase 1 code study for 17.5kUSD.
  • They know we have 100kUSD absolute max, that is all the money we have.
  • This should get the city the plan the fire marshal wants, and give us a list of code we need to meet.


  • SVA makes a proposed scope of work that says "this plan should put this building up to code"


  • Scott at the city collects responses from inspectors in response to proposed scope of work, they all want
    • ventilation and plumbing plans
    • a water fountain
    • some probably small stuff


  • SVA comes back saying "this is all part of planning phase 2, give us 20kUSD" "oh and also we estimate buildout at 250-280kUSD"

Future

  • Talk to SVA
    • figure out what happened that we went from thinking we would pay them 17.5kUSD and then spend like 30-50k on fixing code problems to 300kUSD.
  • Talk to Jordan Twardy, Ferndale Director Community & Economic Development
    • Hopefully this person can help us figure out what our next steps would be
  • Talk to attorney
    • Review our lease to figure out what our actual obligations are in terms of CoO
  • Talk to landlord
    • Four outcomes:
    1. Legal battle with landlord, bad idea.
    2. Cooperate with the landlord and get things updated with his help.
    3. We pay for everything ourselves.
    4. We give up entirely on expanding and possibly move.
    • Hopefully we agree on option 2.

COWBELL

Broom Party

Lost & Found Party

Meeting Metrics

  • Time completed:
  • Attendees:16


Action Item Summary

No action items.

Proposal Summary

ProposalMoved BySeconded ByAyeNayResult
Change bylaws 5.5 from

Each director shall hold office for a period of one (1) year and until his or her successor is elected and qualifies.

to

Each director shall hold office for a two year period and until their qualified successor is elected. The terms shall be staggered two year terms established such that half rounded up of the positions are elected on odd numbered years and the remainder are elected in even numbered years. A Director appointed to fill the vacancy shall be appointed for the unexpired term of their predecessor in office.


Add to the standing rules "Board of Directors, Officers, and Elections" section:

5: Board of directors vacancy replacement:

  • In the case of a board vacancy, the board will run a simple referendum to see if the membership is happy with their proposed appointment.
Mark FMel131Pass


Attendance

  1. Que
  2. James
  3. Matt
  4. Jamie
  5. David
  6. A’Lisa
  7. Mel
  8. Paul
  9. Jan
  10. Mike
  11. Greg
  12. Hans
  13. Robert
  14. Paul
  15. Mark
  16. Nate



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