Minutes:Meeting Minutes 20170815

Agenda for 08-15-2017

Chair: Charlie R

Introductions

Experienced Members

• Devin - has been a member for a few years and is back again. Hi!

New Members & Guests

• Robert - Wants to work on everything
• Paul - his second meeting, working on joining. Wants to work with nixie tubes.

Show and Tell

• Vivian - has a neat little laser-cut fidget spinner. Also the very big one that was at Maker Faire.
• Tony - Put a new handle on a nice kitchen knife. Also has made woodnen and leather knife sheaths and a leather power drill holster

Old Business

• n/a

Friday Night Tours!

• The onboarding VP (who, unfortunately, could not be present tonight) is seeking members to host Friday night tours
• Guiding tours is a great way for novice members to learn more about the space and share their experience navigating the membership process with soon-to-be-new members.
• Veteran member guides get to share their wealth of information about the space and its history with newcomers while growing our community, and who doesn't like that?
• Tours are 6-9 PM every Friday, training/shadowing opportunities available, you will not be asked to host more than one tour in a month (unless you want to!)
• Contact Matt Carpenter (membership@i3detroit.org or carpenma on Slack) for details!
• Nate seconds this and points out that people tend to visit at least few times before joining, so that makes a lot of tours to host!

Classes

• August 27 @ 2pm Intro to KiCAD - open source printed circuit board design software
• Matt Arnold is looking for feedback to prepare a class on using Adobe Premeire to create instructional videos or kickstarter videos etc.
• Leora was happy with the turnout from this past weekend's Jewelry Zone Open House. Yay!

Thank you to everyone for helping with Maker Faire

- Dana

Proposals

Elections Process Change/Clarification

POC: Mike Our Standing Rules doesn't provide much clarification on how elections are conducted, which led to a great deal of confusion last year. Given that, I move that we adopt the following to replace Section 11.3 (Board of Directors, Officers and Elections -> Elections) of the Standing Rules:

3. Elections
• A regular meeting of members shall be held on the first Tuesday of September, at 7:30 PM., for the purpose of electing directors and transacting other business as may come before the meeting.
• Each voting member shall cast one ballot, with voting being by ballot only.
• The secretary shall prepare electronic and/or written ballots prior to the election meeting.
• Absentee ballots must be requested from the secretary (secretary @ i3detroit.org ) at least 1 day prior to the election.
• Completed ballots must be returned to the secretary by the end of the Election Meeting.
• Ballots shall contain a list of all candidates which voters may rank in order of preference.
• Ballots with less than the candidate count ranked are acceptable.
• Ballots not marked according to these instructions are eliminated.
• Ballots shall be counted by the current secretary according to the Borda count method, described thusly:
  • On ballot of N candidates for office, a voter's first preference is awarded N-1 points, second preference is awarded N-2 points, etc., and a voter's least preferred candidate will receive 0 points. 
  • If a voter does not rank all candidates listed, the unranked candidates are considered tied and each receive an equal share of the points which would be awarded to the unused rankings.
  • Points are totaled for all candidates from all ballots.
  • The candidates receiving the most points, up to the number of directors to be elected, shall be elected.
• In the event of a tie for last place, there will be a run-off election for the tied nominees only

A few notes and clarifications about this voting and counting method:

• This is the method we agreed to last year, and in my research it is a good method when the number of candidates is large relative to the number of voters (we typically see 10-20 candidates and 40-50 ballots cast)
• This method is easily implemented on the website OpaVote so it can be automated and run securely.
• On a ballot of N candidates, the total points awarded by each ballot is (N^2 + N)/2
• The rules about incomplete ballots are meant to discourage and mitigate the effects of strategic voting (such as ranking only one or two candidates) which skews vote totals unfairly.
  • As an example, in an election with 10 candidates, if you rank a single candidate first and leave the remaining nine unranked:
    • Your first candidate receives 9 points.
    • The remaining candidates receive the average of points remaining, (8+7+6+5+4+3+2+1+0)/8 = 4.5 points each.
    • As a rule, if Y candidates are left unranked, each will receive Y/2 + 0.5 points.

Proposal:
Adopt the above change to the standing rules
Moved by Mike, Seconded by Charlie
23 Ayes / 0 Nays
Result: PASS

Zone updates

Bike Zone

On the topic of expansion, I am interested in moving the Bike Zone. I am looking for more of a flat rectangular zone along a wall as opposed to the current layout, hopefully closer to one of the bay doors. Just something to keep in mind tonight while discussing the post-expansion layout.

COWBELL

Floorplanning Discussion

• James: i3 currently has about 8000 square feet. We'll be adding another 5700 square feet once B. Nektar moves out
• Leora sent an email to the mailing list earlier today with results from last year's vision survey
  • Major themes from the responses
  1. Expand Current Zones/Spaces/Equipment
  2. Rental Workspace/More Member Storage
  3. More Open Work Space
  4. More Art/Craft Space
  5. Particulate Free/Clean/Quiet Areas
  6. Paintbooth/Finishing Area
  7. Automotive
  8. Kitchen
  9. Casting/Foundary/Blacksmithing - Hot Metal
• Discuss in #floorplanning on slack

Meeting Metrics

• Time completed: 8:00
• Attendees: 20

Action Item Summary

No action items.

Proposal Summary

Proposal	Moved By	Seconded By	Aye	Nay	Result
Adopt the above change to the standing rules	Mike	Charlie	23	0	PASS

Attendance

1. Charlie R
2. Mike F
3. Nate B
4. Karianne G
5. Lewis D
6. David H
7. Jonathan D
8. Paul L
9. Andy L
10. James O
11. Mike W
12. Evan A
13. Mark F
14. Matt G
15. Paul F
16. Leora D
17. Martee H
18. Carlos S
19. Kevin F
20. Tony S

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