Minutes:Floorplan Information Gathering Committee Meeting Minutes 20190207

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Agenda for Floorplan Information Gathering Committee Hopefuls - 02-07-2019

Call to order

19:32 - Light the torch


  • Roger S.
  • Robert B.
  • Mike F.
  • Emily L.
  • Nate B.
  • Jamie B.
  • Charlie R.
  • Mark F.

Who is here and does anyone volunteer to take notes? (5 minutes)

- Charlie will! No Guarentees about spelling.

Set an intention to work peacefully and patiently with each other. Let’s enjoy the spirit of collaboration and good company we fostered on Sunday and agree to create a calm, respectful, drama-free environment. We’ll hear people out, but agree to move on from unproductive conversation – together. (2 minutes and a group hug)

Emily to present floor-plan software grant application. (4 mins)

Report from each attendee on any relevant conversations or developments with potential zone coordinators, current ZCs, and members. (10 mins)

  • Roger talked to Paul. Expresses Chicken and Egg syndrome felt by people.
  • Robert wants to help with 3D walk-through.
  • Mike talked to KF. KF was excited to wait for survey.
  • Emily talked to C. She liked the idea of Charlie's "The Clean Room." She talked to S who wanted to make an Arcade.
  • Nate B. Talked to A about Jewelry. Raises the point about changing of the guard and the survey can be used to recruit ZCs.
  • Jamie B. watched someone Forging a zone proposal.
  • Charlie did nothing.
  • Mark did nothing.

review list of existing zones, ZCs, and contact info for accuracy (10 mins)

Look at rogers spreadsheet: https://docs.google.com/spreadsheets/u/2/d/1sTbaOeb7ofvOKUG-wWZ5iTRVS9kEcYwGs4e4PwdoQEM/

  • Discussion of joke zones
  • Removing Wiki Zone and Skyzone
  • Work on verifying contact info.

Collate lists of potential zones and identified champions. (5 mins)

  • Pushing the Egg out of the Potential Zone Coordinator (Chicken).
  • Discussion on how zones are championed through the process.
Take a 5 minute recess
Moved by Charlie; Seconded by Mark
0 Ayes / 0 Nays
Result: PASS

Identify any communication challenges (2 mins)

Plot to overcome them (5 mins)

Read through the survey with 1 editor (15 mins)

What is purpose of survey

  • Charlie: Gather as much information as possible, encourage participation
  • Roger, Mike: Gather Only the information to gather the information that is needed to draw the floor plan
  • Emily: Gather _as much_ information as possible to make floorplan and also gather other info based on operation of zones.
  • Nate: Working backwards to make the group as strong as possible, buy in, building participation.
  • Jamie: Mostly focused on floor planing focused on ZCs. Make it as accessible as possible.

The purpose is

  • Be open for everyone to fill out. Including people who have ideas for current zones.
The survey be geared to ZC and also strongly interested parties that are willing to help in current or future zone.
Moved by Jamie; Seconded by Mark
6 Ayes / 0 Nays
Result: PASS
  • Nate: Last year we had a survey that asked what people should start for zones. This survey is who _will_ start a zone.
  • Scope
    • Narrow Only to draw lines
    • Broad scope discussion lines + future
Gear the survey to floor-planning only
Moved by Roger; Seconded by Mike
3 Ayes / 4 Nays
Result: FAIL
Gear the survey to floor-planning and the viability of a proposed & current zones and connect interested parties
Moved by Charlie; Seconded by Mark
5 Ayes / 2 Nays
Result: PASS

Agree on final draft of survey (15 mins)

Organize the floor-plan generally Conceptual Questions, Floor planning Details, Viability Questions.
Moved by Charlie; Seconded by Mark
7 Ayes / 0 Nays
Result: PASS

Work on the survey

  • We were productive
Motion to adjourn.
Moved by Emily; Seconded by Jamie
7 Ayes / 0 Nays
Result: PASS