COVID Rules Change Proposal for 10-6 Member Meeting

COVID-19 Preparedness and Response Plan

Covid-19 General Operation Rules

1. Member meetings, classes, training, tours, member on-boarding activities, and project work should be conducted remotely whenever reasonable.
2. When remote use is not reasonable, i3 members and guests aged 10 and older may use the space, equipment, and tools for the following activities:
   1. Working on projects (per EO 176 Section 4: Manufacturing and 13: Sports and Exercise Facilities)
   2. In-person training & classes (per EO 176 Section 12: Public Accommodations and 13: Sports and Exercise Facilities).
   3. Social gatherings (per EO 176 Section 12: Public Accommodations).
   4. Tours of the space (per EO 176 Section 12: Public Accommodations).
   • Whoever is hosting an event or class is responsible for making sure that social distancing and face covering practices are being followed during the event as well as during entry to the space and exit from the space.
   • Normal guest policies still apply - Hosts of guests are responsible for making sure their guests understand and follow all applicable rules including this COVID-19 Preparedness and Response Plan.
3. Occupancy Limit: No more than 16 people may be in the building as a whole (A-side and B-side combined) at any given time, and no more than 10 people on either A-side or B-side individually.
4. Before coming to the space for the first time post-Covid All membership keys prior to May 29. 2020 have been wiped from the keypad and keys are being reinstated on an individual basis after the following conditions are met:
   1. The member has completed the new electronic waiver (https://i3detroit.org/waiver/) after May 29, 2020.
   2. The member has completed the COVID-19 Rules Member Agreement Form.
5. Before every visit to the space:
   1. Everyone must complete and pass the screening checklist within 2 hours prior to each visit to the space.
   2. Everyone must schedule their work time or event by using the work schedule, being mindful of the reduced occupancy limit. The schedule must be updated after the work/event is complete to reflect actual times that people were at the space (for contact tracing).
      • Staggering of work/events is strongly encouraged to minimize the number of people in the building at any given time.
      • See COVID-19 Best Practices for details and instructions on how to enter events onto the schedule.
6. While at the space
   1. Face coverings are required to be worn over the mouth and nose at all times while inside the space. Face shields are required when consistently working within 3 feet of someone else. Additional PPE (gloves, safety glasses, etc) is available. Individuals are encouraged to provide their own PPE, however i3 has non-medical face masks available for use.
   2. Practice safe handwashing and routine cleaning of high touch surfaces as described in COVID-19 Best Practices.
   3. Maintain the largest reasonably possible distance from each other when inside the space, and minimize the amount of time where you are unable to maintain a six foot distance.
   4. Respect any marked traffic patterns, zone-specific safety practices, operator stations, physical barriers, etc as described in COVID-19 Best Practices.

Covid-19 Administrative Monitoring & Response Plan

1. The screening checklist, work schedule and general adherence to this plan will be monitored by the officers and board of directors.
2. A copy of this plan shall be printed and affixed outside the front door of the space and available at the front desk.
3. While at the space, all members are responsible for being able to report on the COVID-19 control strategies (this plan) and how i3 is implementing and monitoring said strategies. If any law enforcement or health department official comes to the door, you are responsible for showing them the hard copy of the plan and advising them to email president@i3detroit.org for any further questions. This duty defines you as an "On-site supervisor". The hard copy can be found on the sign-in table and taped to the front door.
4. Anyone who experiences symptoms or has a suspected or confirmed diagnosis of COVID-19 within 14 days of visiting i3 shall notify the president by emailing president@i3detroit.org. The president will keep this information confidential but will use it to notify others.
5. In the event of an exposure
   1. The space will be closed for 7 days or until it can be thoroughly cleaned.
   2. An announcement will be made to the i3-announce mailing list of the exposure date.
   3. Within 24 hours the president will directly notify anyone who was at i3 in the exposure timeframe that they may have been exposed with exposure date and time.
   4. The president will notify any relevant health authorities in the event of an exposure.
6. Camera reviews will be permitted to be conducted remotely via video chat. All other rules regarding the camera system will remain the same.
7. The Covid-19 Preparedness and Response Plan supersedes any other Standing Rule should there be a discrepancy.
8. These rules are consistent with executive orders 2020-175 & 2020-176.
   1. If an order supersedes that order but is not more restrictive, the President may update the first sentence to say we are consistent with the new order.
   2. If an order supersedes that order but is more restrictive, i3 will be closed until these rules are revised to meet the new restrictions.
9. In case of conflict between these rules and the laws/lawful orders of the jurisdictions where i3 is located, or their representatives, the law shall take precedence over the specific rule in conflict with the remaining rules unaffected.