Minutes for 09-05-2023

Meeting Location

Meeting was Called to Order At: XXXXXXXXX

https://i3detroit.org/hangout and at i3Detroit

Hybrid Meeting Etiquette

Be excellent.
Attendance and voting can be found in the #meetings slack channel.
Please show up early if you are concerned about your audio.
If there is no one waiting to speak feel free to do so at the next opportunity.
If there is someone waiting to speak, please say that you are raising your hand in the google call chat. (This will be demonstrated)
Please refrain from other side conversations, these can be distracting for the rest of the meeting and make it difficult for the chair to keep track of what's going on.
If you're in the space remember that having a single person speaking at a time is helpful for those attending online.

Introductions

Experienced Members

Jody introduced himself. He runs the welding zone.

New Members & Guests

David is a new member who just cut his hair and spends a lot time cleaning and just took Jody's welding class.
Nick is a guest looking to be a new member who is interested in all of the great equipment that we have.

Show and Tell

Matt showed laser engraved nametags for a conference he is running in a few weeks.
Richard showed a picture of a water splitting hydrogen generator he made in high school and discussed his plans to make a better one with i3 tools.

Old Business

None

Outstanding Action Items

None

New Business

Upcoming Events

Volunteers to host upcoming Friday tours? Discussion about making sure this is covered.
Up coming Events Calendar
- Going to cancel September's paperwork party.
- Python Meetup is on the 16th, and the work party for the Sewing Room Buildout is every Wednesday.
- Also Still Life Art session on the 22nd and an Equinox party on the 23rd.
- In addition, Halloween Party on 21 October.

Bylaws and standing rules changes

Consolidate banning process

Proposal:
Change Bylaws section 10 Termination of Membership bullet 3 from

After providing the member with reasonable written notice and an opportunity to be heard either orally or in writing, upon a determination by the board of directors that the member has engaged in conduct materially and seriously prejudicial to the interests or purposes of the corporation. Any person expelled from the corporation shall receive a refund of dues already paid for the current dues period.

to

The board can ban a member, the process is defined in the Standing Rules

Change the standing rules (after board approval of the above bylaws change) banning section bullet 2 from

* A person’s ban must be voted on and passed unanimously by the Board of Directors.

to

* Before a person can be banned they must be given reasonable notice and opportunity to discuss their case with the board.
A ban must be voted on and passed unanimously by the Board of Directors.

Context
Right now we document the suspension process in the standing rules, and the banning process in the standing rules and the bylaws. I didn't realize till today that banning was split.

So I want to move all of the banning requirements to one place.
Moved by Mark, Seconded by Nate
11 Ayes / 0 Nays
Result: Passed

The change to the standing rules will not happen unless the board also approves the bylaws change.

Rename suspension to probation

Proposal:
Change the standing rules to replace "suspension" with "probation"

1. Replace every instance of "suspension" with "probation"

Section 2: For "A person whose membership is in suspension" replace it with "A person who is under probation"
Section 5: "When suspending a membership" with "When placing a member under probation"
Directly replace all other instances

2. Change Standing rule suspension first line from

"Suspension" refers to suspension of a person's membership.

to

Probation (historically "Suspension") is when a member temporarily loses all member privileges. A member on probation may still be a guest, as long as the sponsoring member is aware their guest is on probation and why they are on probation.

Context
So right now as disciplinary measures we have suspension and ban. Banning means you are not allowed in the space under any circumstances. Suspension means that you can be in the space as a guest of someone who fully understands that you are suspended and why.

People are sometimes surprised by the guest bit, so I think that "probation" is term that will lead to less confusion.

Probation (noun): the release of an offender from detention, subject to a period of good behaviour under supervision.
Suspension (noun): the temporary prevention of something from continuing or being in force or effect.

I think suspension (incorrectly) implies that you aren't allowed in the space, while probation means that it's fine with supervision.
Moved by Mark, Seconded by Mel
? Ayes / ? Nays
Result: Tabled

Matt is against this proposal because he thinks the term muddies the waters about the status of someone's membership during their suspension. This turned into a discussion of the what accesses people have while they are suspended.

There was also a suggestion of the term "restricted" but that wasn't popular.

Then there was a discussion how "probation" and "suspension" are both confusing terms, but the question is how each is confusing and which confusion is more acceptable. We also discussed whether someone who is suspended is a member without privileges or is not a member during the suspension period.

Potential new language: "Probation (historically "Suspension") is when a member temporarily loses all member privileges. A person on probation may still be a guest, as long as the sponsoring member is aware their guest is on probation and why they are on probation."

This proposal was moved to table by Nate with a second by Matt.

a suspended person can be a guest

Proposal:
Change the standing rules suspension section first line from

"Suspension" refers to suspension of a person's membership.

to

Suspension is when a member temporarily loses all member privileges. A member on suspension may still be a guest, as long as the sponsoring member is aware their guest is suspended and why they are suspended.

Context
So right now as disciplinary measures we have suspension and ban. Banning means you are not allowed in the space under any circumstances. Suspension means that you can be in the space as a guest of someone who fully understands that you are suspended and why.

People are sometimes surprised by the guest bit.
Moved by Mark, Seconded by Mel
8 Ayes / 0 Nays
Result: Passed

Zone updates

Automotive Zone

n/a

Bicycle Shop

n/a

Ceramics Zone

n/a

Classroom

n/a

CNC Zone

n/a

Commons Area

n/a

Craft Room

n/a

Electronics Lab

n/a

Fab Lab

n/a

Glass Zone

n/a

Infrastructure

n/a

Injection Molding

n/a

Jewelry Zone

n/a

Kitchen Zone

n/a

Laser Zone

n/a

Leather Loft

n/a

Machine Shop

n/a

Media Lab

The HP Design Jet is working again. Probably going to swap the media cart from MESA with the other large format printer in the door-i-dor in the classroom.

Sewing Zone

n/a

Tool Crib

n/a

Vinyl Zone

n/a

Welding Zone

Still not on fire.

Wiki

n/a

Wood Shop

n/a

Space Project Updates

n/a

SIGs

MotorSports

n/a

HAM

n/a

Letterpress

n/a

Robotics

n/a

Combat Robotics

n/a

Cosplay

n/a

i3TV

COWBELL

Action Item Summary

No action items.

Proposal Summary

Proposal	Moved By	Seconded By	Aye	Nay	Result
Change the standing rules suspension section first line from "Suspension" refers to suspension of a person's membership. to Suspension is when a member temporarily loses all member privileges. A member on suspension may still be a guest, as long as the sponsoring member is aware their guest is suspended and why they are suspended.	Mark	Mel	8	0	Passed
Change Bylaws section 10 Termination of Membership bullet 3 from After providing the member with reasonable written notice and an opportunity to be heard either orally or in writing, upon a determination by the board of directors that the member has engaged in conduct materially and seriously prejudicial to the interests or purposes of the corporation. Any person expelled from the corporation shall receive a refund of dues already paid for the current dues period. to The board can ban a member, the process is defined in the Standing Rules Change the standing rules (after board approval of the above bylaws change) banning section bullet 2 from * A person’s ban must be voted on and passed unanimously by the Board of Directors. to * Before a person can be banned they must be given reasonable notice and opportunity to discuss their case with the board. A ban must be voted on and passed unanimously by the Board of Directors.	Mark	Nate	11	0	Passed
Change the standing rules to replace "suspension" with "probation" 1. Replace every instance of "suspension" with "probation" Section 2: For "A person whose membership is in suspension" replace it with "A person who is under probation" Section 5: "When suspending a membership" with "When placing a member under probation" Directly replace all other instances 2. Change Standing rule suspension first line from "Suspension" refers to suspension of a person's membership. to Probation (historically "Suspension") is when a member temporarily loses all member privileges. A member on probation may still be a guest, as long as the sponsoring member is aware their guest is on probation and why they are on probation.	Mark	Mel	?	?	Tabled

Meeting Metrics

Time completed: 8:42
Attendees:
- Frank
- David S
- David H
- Jan
- Nate
- Jeff
- Paul
- Matt
- Jody
- Mark
- Mel
- Nick
- Richard
- Drew

Attendance

Chair
Secretary

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