Minutes:Board Meeting Minutes 20250617

Meeting Location

Meeting was Called to Order At: 19:32

i3 Detroit 1481A Wordsworth St. Ferndale, MI 48220

Or

Virtual

Pre-Meeting Preparation

• If you'd like to be included in the attendance, please add your name to the thread in the #meetings slack channel.
• Check mailbox for mail (bills, letters, etc.)

Virtual Meeting Etiquette

• Be excellent.
• Attendance and voting can be found in the #meetings slack channel.
• Please show up early if you are concerned about your audio.
• If there is no one waiting to speak feel free to do so at the next opportunity.
• If there is someone waiting to speak, please say that you are raising your hand in the google call chat. (This will be demonstrated)
• Please refrain from other side conversations, these can be distracting for the rest of the meeting and make it difficult for the chair to keep track of what's going on.

Officer Reports

Treasurer & Budget

Bank balance EOM	(includes $25,000 Grant in April 24, 2024)
May	$31,440.27 Net $6,440.27
Jun	$33,397.93 Net $8,397.93
Jul	$34,309.93 Net $9,309.93
Aug	$33,626.54 Net $8,626.54
Sept	$22,792.57 Net $12,770.16. Grant balance remaining $10,022.41 after CNC purchase
Oct	$24,432.28 Net $14,409.87.
Nov	$21,519.24 Net $11,672.21. Two rent checks (~5300) hitting in same month due to transition to EFT for rent payments
Dec	$22,826.76 Net $13,306.28.
Jan 2025	$22,607.51 Net $13,087.03.
Feb 2025	$24,771.69 Net $15,251.21.
Mar 2025	$30,289.94 Net $20,769.46.
Apr 2025	$30,915.44 Net $21,394.96.
May 2025	$31,492.38 Net $21,971.90.
Savings Balance	$55,051

• Grant balance of $9520.48 transfered to Savings in June.
• $45,000 placed into 7 month CD.
• Above changes will be reflected in next month balances report
• IRS Penalty of $1740 paid.
• We can discuss ways to prevent the late filing to the IRS. Perhaps set a reminder of Slack

VP of Membership

Membership experienced another month of positive growth. While we did see one member move to Hiatus we added 6 bringing our current total to 213 active members.

Growth for the next month looks positive with as many as six people new invited to complete their memberfication this Thursday at our next scheduled onboarding session and we just moved another eight potential members through Phase 1 in the last 24 hours.

In addition to the growth in the membership of the space, the Membership team got a little larger with Andrew Youmans shadowing onboarding sessions and activities and will this week be completing his first solo onboarding event. Expanding the membership team is going to allow us to ensure we can keep up with membership related activities while also allowing all of us to fully participate in other i3 activities. We will be moving to offer a regularly recurring onboard session available to members to self-register for once they complete Phase 2 and role the delivery of the session across one person from the membership team.

Handful of scholarships applications that were waiting. The queue is now empty. This was brought to a vote of membership committee. People who apply for scholarships have their door logs checked and have to meet other criteria.

Event Notes

• Note for discussion: Proposed date for next ROBOT COMBAT 9 Aug 2025. Can we shift build out from that day?

• Onboarding slots may be brought through eventbrite so people can books - we are test/trying options.

• CNC Training may be scheduled through eventbrite- we are test/trying options.

Events

Events

Date	Event	EventBrite Link
17 June 2025	Board Meeting	N/A
20 June 2025	In-Person Friday Night Tours!	N/A
21 June 2025	Media Zone Meetin	N/A
21 June 2025	Sewing buildout	N/A
27 June 2025	In-Person Friday Night Tours!	N/A
27 June 2025	Still Life Art 2025	N/A
27 June 2025	Stitch a wallet or card case	https://www.eventbrite.com/e/stitch-a-wallet-or-card-case-tickets-1364584040599?aff=oddtdtcreator
28 June 2025	Sewing and elab buildout	N/A
28 June 2025	Make a Leather Belt	https://www.eventbrite.com/e/make-a-leather-belt-tickets-1364587531039?aff=oddtdtcreator
1 July 2025	Member Meeting	N/A
5 July 2025	Sewing and elab buildout
4 July 2025	In-Person Friday Night Tours!- Do we think people will show?
8d July 2025	Memberification and paperwork
10 July 2025	Kicad PCB Workshop (Classroom)	N/A
11 July 2025	Leather Lounge Fridays	N/A
11 July 2025	In-Person Friday Night Tours!
12 July 2025	Sewing and elab buildout
12 July 2025	EMPUG Meeting
13 July 2025	SEMCO Meeting
13 July 2025	BOARD MEETING
13 July 2025	Robot Combat

EventBrite Payout/EVENTBRITE Deposit to our account- does not count material cost

Zone	Gro$$	Eventfee	Eventpayproc fee	Deposit
Wood	$1,964.83	$104.42	$55.41	$1,805
Leather	$601.68	$34.71	$16.97	$550.00
Totals	$2,566.51	$139.13	$72.38	$2,355

Member Advocate

Nobody is here. Daniel will work to distribute a current copy of the draft of conduct committee.

Pulse Check

This is a reminder to check if any officer provided no report in three consecutive board meetings. If so, at this point in the Board meeting, we add an item to the subsequent Member Meeting agenda, to call for nominations or volunteers for the Board to appoint to that office at next month's Board meeting.

Committee Reports

Safety & Compliance Committee

No update.

Reports only expected in July.

Old Business

Prior Minutes

• Motion:
  Motion to approve last months minutes
  Moved by Jeff; Seconded by Frank
  7 Ayes / 0 Nays
  Result: Pass
  • Board Meeting Minutes 20250520

Camera Review Review

See who put the sharps in places. Not needed, resolved. Door propped open Coolant was left in auto zone. Could be a review. Fluid in leather trash can.

Auto zone and garbage can be done tonight.

Discussion about whether ZoCos should be involved in a camera review request. ZoCos shouldn't be maids to their space but they should be in the know about their space. Members should still be able to request camera reviews.

Summary of Board List/Slack Discussions since last meeting

Proposal:
Extend the original motion for another month (Until 6/31) for purchasing a new AED device.
Context
On 3/18, we voted to approve up to $3000 for the purchase of an AED device to replace the broken one by the front door. There was a time limit of that of 2 months. This time has elapsed. There were some issues getting a solid answer from our initial provider. Andrew Youmans has made a direct approach and got a new quote for the Zoll Plus device we reviewed.
Moved by Paul, Seconded by Frank
7 Ayes / 0 Nays
Result: PASS

Order is going in this week.

Voting began 5/31/2025 and ended 6/11/2025

There was discussion about abusing of guest policies. Do we need to make guest policy changes? Will want to add guest policy review to next member meeting. This will be discussed by the board.

Jeff said media ZoCo is a tough job. Wants to do a committee, has a subcommittee for the 3D scanner. Mentioned the writers and that a lot were taking time maintaining them. Will need coordinators to work on specific printers. They could just become an expert on one. Being ZoCo isn't about expertise, it's about making sure supplies are funded and if there's an issue, then bring it up. Matt A is stepping up to be co-coordinator and will have ability to make decisions. Jeff had some issues getting here and may not be here for some of the summer. Jeff expects 5-6 people to be in the committee. The people will be able to handle the responsibilities.

New Business

Bylaws review lawyer money

• Approve budget for Bylaws review -Paul Askins
  • Add info about who and where and how much
  • Nick Kovach <nkovach@shifmancarlsonlaw.com>
  • Added a lot of boilerplate info for bylaws. He hasn't responded with a. quote but of he does request money this would go to paying for that. It isn't guaranteed that he will ask for money. Unsure if he will do it pro bono. We want to get something decent in paper
  • Get a response from him if he wants money. He will provide clarification for teh language. Once he gets us that, we will make corrections and write final draft. Then will go to vote.

Tabled_Proposal:
Allocate 1000 dollars for lawyer bylaws review
Context
It was approve in 2021 but that was a while ago
Moved by Tim; Seconded by Paul
7 Ayes / 0 Nays
Result: PASS

Will have an email vote if necessary. A concrete number is important.

COWBELL

Action Item Summary

No action items.

Proposal Summary

Proposal	Moved By	Seconded By	Aye	Nay	Result
Extend the original motion for another month (Until 6/31) for purchasing a new AED device.	Paul	Frank	7	0	PASS
Allocate 1000 dollars for lawyer bylaws review	Tim	Paul	7	0	PASS

Meeting Metrics

• Time completed: 20:17
• Funds appropriated: $3000
• Attendees:

Attendance

1. Chair: Jeremy
2. Secretary: Daniel
3. Jeff
4. Tim
5. Frank
6. Jan
7. Paul
8. Alex
9. Thomas
10. Osama
11. David

Previous Meeting	Next Meeting
Board Meeting Minutes 20250520	Board Meeting Minutes 20250715