Minutes:Board Meeting Minutes 20250415

Meeting Location

Meeting was Called to Order At: 6:35pm, April 15, 2025

i3 Detroit 1481A Wordsworth St. Ferndale, MI 48220

Or

Virtual

Pre-Meeting Preparation

• If you'd like to be included in the attendance, please add your name to the thread in the #meetings slack channel.
• Check mailbox for mail (bills, letters, etc.)

Virtual Meeting Etiquette

• Be excellent.
• Attendance and voting can be found in the #meetings slack channel.
• Please show up early if you are concerned about your audio.
• If there is no one waiting to speak feel free to do so at the next opportunity.
• If there is someone waiting to speak, please say that you are raising your hand in the google call chat. (This will be demonstrated)
• Please refrain from other side conversations, these can be distracting for the rest of the meeting and make it difficult for the chair to keep track of what's going on.

Officer Reports

Treasurer & Budget

Bank balance EOM	(includes $25,000 Grant in April)
Mar	$10,672.09
Apr	$36,102.06 Net $11,102.06
May	$31,440.27 Net $6,440.27
Jun	$33,397.93 Net $8,397.93
Jul	$34,309.93 Net $9,309.93
Aug	$33,626.54 Net $8,626.54
Sept	$22,792.57 Net $12,770.16. Grant balance remaining $10,022.41 after CNC purchase
Oct	$24,432.28 Net $14,409.87.
Nov	$21,519.24 Net $11,672.21. Two rent checks (~5300) hitting in same month due to transition to EFT for rent payments
Dec	$22,826.76 Net $13,306.28.
Jan 2025	$22,607.51 Net $13,087.03.
Feb 2025	$24,771.69 Net $15,251.21.
Mar 2025	$30,289.94 Net $20,769.46.
Savings Balance	$55,048

First Quarter 2025 Financial Report

Media:1Q25FinancialReport.pdf

• Member dues were $10,549 in Jan, $12,028 in Feb, $12,720 in March. I expect dues to be stable going forward adjusting for any membership changes.
• February balance impacted by $2335.85 payment for Sewing Room buildout. Expense incurred in December 2024.
• We received an invoice from IRS for $1,740 penalty for late 2023 return filing.
• I plan to put remaining Grant money into savings and put $35,000 in 3 month CD as inflation hedge.

President

Present and accounted for. There was a really great Prusa 3D printing party. Other than that, nothing new to report.

Senior Vice President

Present and accounted for. Nothing new to report.

VP of Membership

Members Onboarded

Membername	Date
Ray Lott	5 April 2025

Members Onboarding by what phase they are in

Phase	Number of users
Phase 1	9
Phase 2	4

VP of Activities & Classes

Successful meeting with Prusa @ i3- over 60 people attended.

15 April 2025 Board Meeting

18 April 2025 Friday Tour

18 April 2025 Still Life Art

19 April 2025 Media Zone Meeting

25 April 2025 Friday Tour

26 April 2025 Penguicon Meeting

26 April 2025 Expansion buildout day: Sewing & Craft rooms, Elab exterior

YTD Event Brite income: (not including expenses)

EventBrite YTD

Zone	Gro$$	Eventfee	Eventpayproc	Net sales
Wood	$1,322.33	$70.04	$37.29	$1,215.00
Leather	$601.68	$34.71	$16.97	$550.00
Totals	$1,924.01	$104.75	$54.26	$1,765.00

Creality event with corporate presence. They demonstrated their 3D printer product and donated it to us.

Approximate value $900

Currently in Media Lab (Jeff has possession)

An older projector-based scanner in the same area was also recently configured to work

Osama conducted a class to make resin serving-boards, using a converted soda cooler as a heated resin chamber

Next resin class scheduled; currently half full

Thomas encouraged ideas for new classes—specifically CNC and plasma cutter classes

Paul A’s still life drawing sessions not currently on Eventbrite; he may consider charging in the future

Matt asked about rescheduling his event "Dance Hell" - Thomas confirmed just to contact him directly

Pulse Check

This is a reminder to check if any officer provided no report in three consecutive board meetings. If so, at this point in the Board meeting, we add an item to the subsequent Member Meeting agenda, to call for nominations or volunteers for the Board to appoint to that office at next month's Board meeting.

Committee Reports

Safety & Compliance Committee

No update.

Reports only expected in July.

Old Business

Prior Minutes

• Motion:
  Motion to approve last months minutes
  Moved by Mover; Seconded by Second
  Ayes Ayes / Nays Nays
  Result: ?
  • Board Meeting Minutes 20250408 Special

Approval of Previous Minutes:

Motion by Jeremy

Second by Paul

Approved

Camera Review Review

Request from Paul Lee to review exterior camera footage for incident with his car

Identified person has admitted fault

Jan needs a second person to assist her with camera review

New Business

Code of Conduct committee thing discussion

Mara and Jan talked about a code of conduct committee the other day, Jan will be presenting it, and hopefully people can think about it and if it's the right path forward

Hopefully this will be already documented here by the meeting time

The current process works for the 99% of cases, someone does something they shouldn't have, someone says "hey that's not cool" and then the behavior is adjusted, but it fails in the case of someone willfully just not changing and claiming they will, because actual consequences for actions are slow and considered

Also right now, advocates feel powerless to do things because they are asked to be frontline support for everyone's issues, and given no actual power to do anything, only advise

Also right now any member can ask anyone to "leave" and that isn't defined and everyone is scared to use this power because what does it actually do besides start drama

So my thought is we give board/officers or something the power to ask someone to leave the space and not come back until they have a meeting with the code of conduct committee (or a few weeks pass or the board or whatever) The code of conduct committe is made up of board approved people we trust to know what it means to be excellent to eachother at i3, the community norms

The code of conduct committee also grabs a few random members they at least kinda trust for a meeting with someone who was asked to leave

The goal of the meeting is to evaluate

• does this person understand why what they did wasn't cool
• is this person a good fit for i3
• give them a warning, put them on probation, recommend ban to the board, or yell at the person who asked them to leave for messing up
  • remember that being put on probation really isn't an onerous punishment, we should think of it more as a stronger warning than an actual punishment.
    • People will still let you in, or worst case you take a break from the volunteer org you were not excellent at for a few weeks.

This would mean

• people get *immediate* feedback when their behavior is not excellent, there wouldn't be a months long "the board is thinking" thing again
• makes it *very* clear that "is someone a good fit for i3" is important criteria because the board discussions about this kind of stuff I've been in, people are scared to do that because it's not an objective thing, but the problem is that it's the most important thing and trying to make objective things fall out of subjective criteria is a waste of everyone's time and causes drama
• everything is more transparent if a few random members get dragged into these discussions, because as is the board is left alone to sort it out and we have a lot of "privacy" standards that amount to "the board doesn't discuss things and some people think this looks secret and shady"

Big questions:

• do we want to publish things like "$person was put on probation cause they did $thing, and then were a dick about it when we talked to them", or "$person did $thing and got a warning"
  • we are too far on the privacy side, but I kinda feel like that might be too far on the share everything side but I'm not sure
• do we think we can actually get like 3-5 people to volunteer for the core code of conduct committee that both the board and general membership trust to know what it means to be excellent?
• Advocates currently also get stuff like "hey this person was mean to me", but we currently don't have any training for conflict mediation and the like, so as of right now, should we be trying to handle interpersonal conflicts(if it's just two people don't get along and not "this person is super rude to everyone")

I think there was a member vote the other year to make advocates a committee or something after David Smith's ban, but nothing ever came of that. This is also coming from that set of events where things went Badly for everyone.

Discussion of CoC committee during meeting:

Plan:

Board forms committee

Solicits volunteers and nominations from membership

Public, rotating involvement to avoid secrecy/perceived cabals

Transparency emphasized—reduction of excessive privacy

Next steps:

Mara and Jan to reconcile previous language with new edits

Draft formal proposal

Potential board vote (possibly via email) to create committee and initiate call for volunteers

Zone Coordinator Requirements Discussion

Proposal from Paul Askins: Set minimum reporting expectations for Zone Coordinators (similar to officer report cadence)

Possible future proposal: Auto-resignation clause for failure to report at least once per three months of board meetings

Additional suggestion by Thomas (not universally agreed): Zone Coordinators should host at least one class per year

Discussion deferred for draft language and Slack input from other coordinators

COWBELL

Action Item Summary

No action items.

Proposal Summary

No proposals.

Meeting Metrics

• Time completed:
• Funds appropriated:
• Attendees:

Attendance

1. Chair
2. Secretary

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