Minutes:Board Meeting Minutes 20190212

Tentative Minutes for 02-12-2019

Chair: John Coggeshall

Officer Reports

Treasurer & Budget

Media:January_2019_ProfitAndLoss.pdf

Bank balance	$63,240.14
Emergency Fund	($30,000.00)
Net	$33,240.14

VP of Membership-Onboarding

Per a request during the expansion townhall, I pulled down the transition numbers between February 2018 and 2019:

• Onboarding ⇨ Member or Scholarship: 56
  • People who completed the membership process and either became members or scholars
• Hiatus ⇨ Member or Scholarship: 4
  • Returned from hiatus
• Null ⇨ Onboarding: 27
  • Started the member process but didn't finish
• Null ⇨ Member: 5
  • Started paying for membership again (non-hiatus?)
• Member ⇨ Scholarship: 4
  • Became a scholar
• Member ⇨ Hiatus: 10
  • Went on hiatus
• Member ⇨ Null: 4
  • Left and didn't go on hiatus

Total in-process (end in onboarding): 27

Total in (transition to membership or scholarship): 65

Total out (transition to hiatus or null): 14

Net membership change: +51

Old Business

Summary of Board List/Slack Discussions since last meeting

• Slack discussion on commercial building inspection led to vote on Jan. 18, 2019:

Proposal:
Allocate up to $500 for a commercial building inspection of Suite B
Moved by Jody, Seconded by Matt C
7 Ayes / 0 Nays
Result: PASS

• Request from Infrastructure Coordinator led to discussion and vote on Jan. 23, 2019:

Proposal:
Pay Brad of B. Nektar $1700 for the electrical panels and wiring he installed in Suite B, which he would otherwise take with him as part of his move out.
Moved by Mark, Seconded by Mike
7 Ayes / 0 Nays
Result: PASS

• Discussion led to a vote on Jan. 26, 2019:

Proposal:
Allocate $550 to the Jewelry Zone for consumables and maintenance in 2019, with $180 of that being used immediately to reimburse zone expenses from 2018.
Moved by Matt C, Seconded by Paul
4 Ayes / 0 Nays
Result: PASS

• In-person and slack discussion led to vote on Feb. 9, 2019:

Proposal:
Authorize the i3Detroit Treasurer and Secretary to sign a lease on behalf of the corporation for 1481B Wordsworth, Ferndale, MI in the event the President is unable to do so.
Moved by Jody, Seconded by Mike
7 Ayes / 0 Nays
Result: PASS

New Business

Proposal:
Remove the Sky Zone and merge back into infrastructure, commons, and individual zones.
Moved by Mark, Seconded by Matt C
7 Ayes / 0 Nays
Result: Pass

Proposal:
Merge Media Lab and Compute Zone into Media Lab.
Moved by Mark, Seconded by Jody
7 Ayes / 0 Nays
Result: Pass

Proposal:
Combine the budget categories of Capital & Maintenance/Consumables into a single category to make budget tracking easier. This category will not be use it or lose it, but kept by each zone in perpetuity.
Moved by Mark, Seconded by Matt C
7 Ayes / 0 Nays
Result: Pass

Proposal:
Allocate up to $600 for CRM-related expenses through December 2019 (for new CRM).
Moved by Mark, Seconded by Matt C
7 Ayes / 0 Nays
Result: Pass

Proposal:
Allocate $200 for networking for the B side.
Moved by Mark, Seconded by Mike
7 Ayes / 0 Nays
Result: Pass

Proposal:
Allocate $350 for Cameras for the B side.
Moved by Mark, Seconded by Mike
7 Ayes / 0 Nays
Result: Pass

Proposal:
Allocate $400 for Paint for the B side.
Moved by Mark, Seconded by Mike
7 Ayes / 0 Nays
Result: Pass

Proposal:
Allocate $240 for new floor that isn't failing in the mezzanine in the B side.
Moved by Mark, Seconded by Mike
7 Ayes / 0 Nays
Result: Pass

Proposal:
Double Space Consumables budget from $500 to $1000 money the B side.
Moved by Mark, Seconded by Jody
7 Ayes / 0 Nays
Result: Pass

Proposal:
Make a meta-floorplanning committee that will design a process to do floorplanning, collect information from zone coordinators, zone champions, and members to help with the planning.

More formally: "Manage the information gathering, development of guidelines for proposals, management of proposals and advising the board through the process of allocating floor-space."

The committee will not be doing floorspace allocation. There will be meetings every Thursday at 19:30. The following people will be on the committee:

• Aisha B
• Charlie R
• Emily L
• Jamie B
• Mark F
• Mike F
• Roger S

Chairperson: Mark F

The committee will provide updates in emails to i3detroit@googlegroups.com, as well as at member meetings.

Moved by Mark, Seconded by Matt C
7 Ayes / 0 Nays
Result: Pass

Committee Reports

Safety & Compliance Committee

• Discussion on refilling fire extinguishers and reimbursement from insurance company

Meeting Metrics

• Time completed: 8:01
• Funds appropriated: $5,040
• Attendees: 14

Action Item Summary

No action items.

Proposal Summary

Proposal	Moved By	Seconded By	Aye	Nay	Result
Combine the budget categories of Capital & Maintenance/Consumables into a single category to make budget tracking easier. This category will not be use it or lose it, but kept by each zone in perpetuity.	Mark	Matt C	7	0	Pass
Double Space Consumables budget from $500 to $1000 money the B side.	Mark	Jody	7	0	Pass
Pay Brad of B. Nektar $1700 for the electrical panels and wiring he installed in Suite B, which he would otherwise take with him as part of his move out.	Mark	Mike	7	0	PASS
Authorize the i3Detroit Treasurer and Secretary to sign a lease on behalf of the corporation for 1481B Wordsworth, Ferndale, MI in the event the President is unable to do so.	Jody	Mike	7	0	PASS
Make a meta-floorplanning committee that will design a process to do floorplanning, collect information from zone coordinators, zone champions, and members to help with the planning. More formally: "Manage the information gathering, development of guidelines for proposals, management of proposals and advising the board through the process of allocating floor-space." The committee will not be doing floorspace allocation. There will be meetings every Thursday at 19:30. The following people will be on the committee: Aisha B Charlie R Emily L Jamie B Mark F Mike F Roger S Chairperson: Mark F The committee will provide updates in emails to i3detroit@googlegroups.com, as well as at member meetings.	Mark	Matt C	7	0	Pass
Allocate $400 for Paint for the B side.	Mark	Mike	7	0	Pass
Allocate up to $600 for CRM-related expenses through December 2019 (for new CRM).	Mark	Matt C	7	0	Pass
Allocate $550 to the Jewelry Zone for consumables and maintenance in 2019, with $180 of that being used immediately to reimburse zone expenses from 2018.	Matt C	Paul	4	0	PASS
Allocate $200 for networking for the B side.	Mark	Mike	7	0	Pass
Merge Media Lab and Compute Zone into Media Lab.	Mark	Jody	7	0	Pass
Allocate $240 for new floor that isn't failing in the mezzanine in the B side.	Mark	Mike	7	0	Pass
Allocate up to $500 for a commercial building inspection of Suite B	Jody	Matt C	7	0	PASS
Remove the Sky Zone and merge back into infrastructure, commons, and individual zones.	Mark	Matt C	7	0	Pass
Allocate $350 for Cameras for the B side.	Mark	Mike	7	0	Pass

Attendance

1. Mike F.
2. Amelia M.
3. Mark F.
4. Jody
5. Charlie R.
6. Jan H.
7. Arthur M.
8. David H.
9. Matt C.
10. Melissa G.
11. Paul L.
12. Santana S.
13. John C.
14. Sean W.

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