Minutes:Board Meeting Minutes 20160809

Agenda for 08-09-2016

'Chair: Mike F. 7:32 pm'

Old Business

i3Detroit 2020

• Action Item: Mike / Leora - Work to send out survey to the membership

Spray Paint stains outside

• Still unresolved. Need someone to power wash.
• Evan has one available, looking for someone to do.

Action Item: Mike F - Will power wash or delegate.

Insurance policy

• Liability is OK. Property is grossly undervalued at 10K.
• Should increase the amount of property insurance. Would probably take ~ $500 - $1000 additional budget to adjust to a more reasonable level.
• Plan to increase amount at budget time.

Transfer coordination of the media lab workstations to the compute zone

• Terry W will contact the Media Lab coordinator and provide a written recommendation to the board in 14 days.
  • Matt A took over responsibility for reporting to Board from Terry W.
  • The computer in the space is functional and has seen some use.

Other Stuff

• Hackerspace Administration Conference - September 15th in New York. Anyone interested?
  • Leora is coordinating. Date may be tentative. If interested, contact Leora.
  • What about the hackerspaces.org on Sunday's Does anyone ever attend.
• Maker Wedding Shower - Everything is go. Waiting on deposit.

New Business

Maker Faire

• Action Item: Jamie - Will put summary and updates on wiki and send out the Maker Faire recap to member list.
• Collecting photo submissions.
  • May try to put them on the google photo account. If you need help, check with Matt G.
  • Around $900 in donations.
  • Need to come up with multiple creative ways to capture donations for events.
  • Terry will look into it after vacation.
  • How to handle banned individuals at i3 events?
    • Action Item: The Board - The board will be sending out a summary of recommendations by Monday.

Ferndale DIY Festival

• It's mainly a sales thing.
• i3 might do something. In downtown Ferndale in September.

Officer Reports

Treasury and Budget Report for July, 2016

• Financial Grade: A

• Emergency: $10K Checking : $7.8K BNektar: $0K PayPal: $.2K Total: $18K

• 93 Subscriptions 13 annuals.

• Treasurer has increased Emergency by $2.5k back to 10K.

• Paying Member UPDATE June: Lost 5 Gained 4 Net -1

• Eaton Donation $1000

• MFAP recap in Aug report

Proposal:
Adjust the emergency fund back to $15K at the discretion of the Treasurer
Moved by Jamie, Seconded by Leora
6 Ayes / 0 Nays
Result: PASS

Secretary

• Action Item: David H. - Add location of the banned member list on the wiki. Actual location will not be public. List is referenced in the standing rules https://www.i3detroit.org/wiki/Standing_rules#Banning, but no known electronic version exists. Electronic version exists, but needs to be placed on the server and a portion of the page added to the wiki.
  Google Drive for Secretary.
• Should start access audit after Maker Faire. -- Note to future secretary, it's a bad idea to try and do a permissions audit along with managing elections.
• Action Item: David H. / Terry W. - Will list names of paid members eligible for voting to email list, slack, and in next member meeting minutes.

President

President did a bunch o' stuff over th last month!

• Maker Faire
  • Learn to solder went well.
  • Sponsors very happy.
• White House Visit - August 24th
  • Invited to the Office of Science and Technology Policy for meeting
  • Friendly Makerspaces will be attending.
• Twitch
  • Conference call at 8:00
  • Looking at possibility of streaming as i3. Have a good member interest.
• Social Media
  • Instagram
  • Twitter

Senior Vice President

Maker Faire

• Everything was awesome!

Etsy

• I have been putting together the materials obtained from Etsy for Jessica, will talk with her and hand-off workshop materials. Will also coordinate a time to meet with her, James and myself, Goal is to have workshop 1st week of September.

VP of Activities & Classes

• Two Welding classes held recently
• The classes went well. Students happy.
• Maker Faire is over for now. Who wants to spread their knowledge?

VP of Membership-Onboarding

• Discussed with Charlie about on-boarding process.
• Behind schedule, but

VP of Membership-Member Advocate

• Will address a complaint and request for help. There will be an update at the next board meeting. No concern for safety.

Committee Reports

Scholarship Committee

• Recommendation would be to change the scholarship committee.
• Seeking volunteers.
• Would like to follow the standard membership process other than

Action Item: Jamie and Charlie and Nate, and Vivien - Send out an email seeking a new committee

Lost & Found Party

• Set a good example by cleaning and asking others to help out.

Action Items

Action Item	POC
Will put summary and updates on wiki and send out the Maker Faire recap to member list.	Jamie
Add location of the banned member list on the wiki. Actual location will not be public. List is referenced in the standing rules https://www.i3detroit.org/wiki/Standing_rules#Banning, but no known electronic version exists. Electronic version exists, but needs to be placed on the server and a portion of the page added to the wiki.	David H.
The board will be sending out a summary of recommendations by Monday.	The Board
Will power wash or delegate.	Mike F
Work to send out survey to the membership	Mike / Leora
Send out an email seeking a new committee	Jamie and Charlie and Nate, and Vivien
Will list names of paid members eligible for voting to email list, slack, and in next member meeting minutes.	David H. / Terry W.

Proposals

Proposal	Moved By	Seconded By	Aye	Nay	Result
Adjust the emergency fund back to $15K at the discretion of the Treasurer	Jamie	Leora	6	0	PASS

Meeting Metrics

• Time completed: 9:36 pm
• Funds appropriated: $0
• Attendees: 13

Attendance

Evan Allen Matt Arnold Nathaniel Bezanson Jamie Burdeski Leora Druckman Michael Fink Matthew Gardeski Matt Huber David Henry James O'Dell Charlie Rysenga Vivian Sanders Terry Wynn

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