HOWTO Be A President
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This page contains suggested procedures. These are provided for instructional purposes. Suggested procedures are not official policy, and can be changed at any time. Officers are encouraged to improve the procedures for their position (after understanding them). |
Contents
- 1 Contact
- 2 Duties
- 2.1 Serve as main public contact for i3Detroit
- 2.2 Pursue sponsorship and donations on behalf of i3detroit
- 2.3 Preside over meetings in the absence of a Chairman of the Board
- 2.4 Review all the contracts i3 is engaged in
- 2.5 According to the current Bylaws as of October 1, 2018, the President may fill any vacant office or offices (other than President) with a temporary appointment, until the Board appoints a replacement.
- 3 Authority
- 4 Reporting
- 5 On-boarding
Contact
e-mail: president@i3detroit.org
When Should You Contact This Officer
<needs filling in>
Duties
Serve as main public contact for i3Detroit
- Answer emails coming in through the contact [at] i3detroit {dot} com email address
- Facilitate collaboration between i3Detroit and other organizations
- Cultivate existing and new relationships with other organizations
- Represent i3Detroit at other organization's public events and promote its cause
- Promote i3Detroit and i3Detroit sponsored events to the Media
Pursue sponsorship and donations on behalf of i3detroit
- Curate a list of individuals and companies that have contributed to i3 in the past.
- Coordinate efforts to contact and attain new sponsorship and donations.
Preside over meetings in the absence of a Chairman of the Board
- If there is a Chairman of the Board it may be helpful to split member meetings and board meetings between the two of you.
Review all the contracts i3 is engaged in
- Lease
- Insurance
- Internet
According to the current Bylaws as of October 1, 2018, the President may fill any vacant office or offices (other than President) with a temporary appointment, until the Board appoints a replacement.
Authority
- Negotiate and sign contracts on behalf of i3 as authorized by the Board of Directors.
- Direct the Vice President.
Reporting
- Report the status of all contracts including upcoming renewals and expiration dates.
On-boarding
As president you should have access to several forms of communication used by i3Detroit.
- Join the board list i3detroit-board googlegroups com
- Join the contact i3detroit com list
- Have president i3detroit org/com forwarded to your email
- Install and setup the BTsync
- Get a Wordpress account to edit the web page
- Get write and/or admin access to the following online tools
- i3Detroit CRM
- i3Detroit Wiki
- Eventbrite
- Flikr
As opportunities arise or contact becomes important, introduce yourself to key people within and without i3Detroit
- Other officers, and board directors
- Landlord
- Leadership at other hackerspaces
- Maker Faire officials
- Red Bull Creation
When a President will miss a Board/Member meeting, or needs to attend virtually, best practice is to inform the Board email list, or someone who will be at the meeting. That way, the group knows to not delay the meeting waiting for everyone to arrive. It is not necessary to provide an excuse. It is also considerate, before taking a break from the work you are doing together with your colleagues, to briefly inform them, so they know to move forward without holding up deliberations to seek your input.
