HOWTO Host an event at i3detroit

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Find a member to host

If you are not a member of i3detroit yet, that's ok. We love to have non-members hold events at our space. However, you will need to either become a member yourself, or enlist the help of a current member to host the event.

Check with the other members

Out of courtesy, you're advised to run your idea past at least a couple other members. Bring up your idea at a meeting or on the mailing list.

Schedule the event

Look on the google calendar: http://www.google.com/calendar/render?cid=i3detroit%40gmail.com and pick an appropriate day. There's nothing wrong with two events going simultaneously, but try to avoid conflicts. Hint: scheduling well in advance will give time for the word to get out, and time for you to plan.

Contact Nick, Nate1 or Ted if you need help to add your event to the Calendar. Be sure to specify:

  • Date and times, including duration
  • Any description you want included

Create it on Eventbrite

Not all events need an Eventbrite page. Generally, if you need people to be able to reserve space at the event, you should use Eventbrite. Hit http://www.eventbrite.com/ and log in. Either use contact@i3detroit.com if you know the password, or ask someone with access to add you individually to the account.

Publicize your event

  • Post it to the public mailing list
  • If you've scheduled in advance, consider posting both a "save the date" right away, and a reminder a few days before the class.
  • Make a blog post on the front page
  • Follow the autotweet with some details in another tweet, if relevant
  • Announce it to specific local groups whose members might not all be specifically following us. Try the Penguicon-general mailing list, for instance.
  • The day before the event (if it's been a while since the initial announcement), repeat these steps.

Be there

Remember, people that attend your event are your guests. You are responsible for having them sign a guest waiver and follow the rules.

Clean Up

Enlist the help of attendees or other members, if possible, but it is your responsibility to leave the shop clean at the end of the night.