Board Meeting Minutes 20140408

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Contents

Agenda

Chair Justin Triplett


Introductions

  • Jody does stuff to make the space better, less eye blinding
  • Rishad W. - was part of i3 before we moved to Ferndale
  • Drew - new member, wants to do some welding
  • Jeremiah

Action Item Review

Zone Donations & Budget

  • Dave Scholl - Come up with a proposal for how donations in zone boxes are reflected in the budget
  • Meeting with Evan after the last board meeting
  • Evan has other higher priority items, but the discussion will continue

B. Nektar Billing

  • Evan Allen - Take care of billing B. Nectar for the electric bill
  • Evan billed them for August 1st - March 7th
  • Just today, he billed them March 7th - April 4th
  • This billing was done to the best of our knowledge
  • Everything from now on should be accurate to the kWh

Mac Scanning

  • Justin Triplett - Get scanning on the Mac set up to send i3 official documents to the Bit-Torrent sync
  • Mac is disappearing
  • We'll do it on something else, maybe on the laptop

File 990-EZ

  • Evan Allen - File the 990-EZ by May 15
  • Done
  • Do we need to file for Michigan? No, just the federal filing

Proposal Review

Domain Renewal

  • Justin T.
  • Two domains covered for the first year
  • Will take care of the domain registration for the distant future

Laser Ventilation

  • Spent that money
  • Check was issued to Andrew M. for his expenses

New Business

Budget Amendment for Welding Zone

  • $50 each month in Consumables for Welding Zone, starting in April and going through July, 2014.
  • This should fit within our existing revenue and is recommended - TW.
  • Donations have not been meeting the needs of the zone, people might not be paying for consumables they use
  • $50 estimated as twice the monthly expenses
  • Sometimes greater expenses are needed, about $70 for new gas
  • Monthly amount would not roll-over
To appropriate $50 each month in Consumables for Welding Zone, starting in April and going through July, 2014.
  • Motion passes with 6 yes votes of 7 present (1 virtual).

Budget Amendment for CNC Zone

  • $500 (April) - CNC Plasma Downdraft Table. Brian W.
  • This should fit within our existing revenue and is recommended - TW.
  • Point of Contact: Brian W.
  • Fan $190
  • Flexible Ducting $90
  • Sheet Metal and misc fabrication material $220
  • The general plan
    • Box in the bottom of the Plasma Cutter
    • Cut a hole in onside for the fan
    • Attach the fan over the hole
    • Duct the fan to a window
    • Build a window mount for the duct.
  • We have some ducting already available, will help stay under budget
  • Interest in clarifying the ownership of the machine
    • Walter still owns it
    • Walter has access to a commercial plasma cutter that meets his needs
    • The one at i3 is cobbled together
    • Walter said he wouldn't add any more features to the i3 plasma cutter
    • Value of plasma cutter is approximately $2300
  • Which zone is the CNC Plasma Cutter part of?
    • We'll declare it part of the CNC zone
    • Floor plan was already changed
    • Wiki needs to be updated
Propose to allocate $500 for downdraft table for the CNC Plasma Cutter.
  • Motion passes with 7 yes votes of 7 present (1 virtual).

Motion to Ban

Point of Contact: Dave Scholl

  • The details of this item have been posted in the Call for Topics thread
  • Board has reviewed the proposal
  • We have received a written complaint of harassment, and two there written complaints were solicited
  • Complaints are not discussed in detail at the meeting to protect the privacy of those involved


  • Motion fails with 6 "yes" votes, 1 "no" vote.


  • No vote was on account of failure of the board to communicate to the person in question before the proposal was released


Airgas Account

  • What would it take to get an official account at Airgas?
  • POC: Jody
  • Airgas already has a record of us as a non-profit
  • We do not have an account
  • They have a cash account option, which is simply a record in their system
  • Some products are not available unless you have an account
  • Having an account can also reduce prices

Cameras

  • Board moves to elect 2 people
  • Self nominations from Devon T., Marie E., Madalyn W.
  • Devon
    • 6 yes of 7 present
  • Marie
    • 6 yes of 7 present
  • Madalyn
    • vote withheld
Proposal to allocate $50 to purchase required security items to be compliant with the security camera policy
  • Motion passes with 6 of 7 votes

Action Items

  • Dave Scholl - Come up with a proposal for how donations in zone boxes are reflected in the budget
  • Brian W. - Change wiki to reflect that CNC Plasma Cutter is now in the CNC Zone
  • Jody R. - Find out about getting a cash account with Airgas

Meeting Metrics

  • Completed at: 8:28 PM
  • Funds allocated: $700
  • Attendees: 13


Attendance

  • Justin Triplett
  • Konrad Brown
  • Matt Oehrlein
  • Evan Allen
  • Dave Scholl
  • Brian Wennberg
  • Matt Huber
  • Ed Platt (online)
  • Adrienne Patterson
  • Maxwell Gonyea-Alexander
  • Nate B.
  • Jody R.
  • Marie
  • Devon Truscott
  • Ryan Busch