https://www.i3detroit.org/wi/api.php?action=feedcontributions&user=Nuance13x&feedformat=atomi3Detroit - User contributions [en]2024-03-29T12:22:05ZUser contributionsMediaWiki 1.31.1https://www.i3detroit.org/wi/index.php?title=Minutes:Meeting_Minutes_20231107&diff=30074Minutes:Meeting Minutes 202311072023-11-07T02:11:54Z<p>Nuance13x: Added New Business Topic: A-Side HVAC Repair</p>
<hr />
<div><br />
{{MinutesHeader|status=agenda|meeting_date=11-07-2023}}<br />
== Meeting Location ==<br />
'''Meeting was Called to Order At: XXXXXXXXX'''<br />
<br />
https://i3detroit.org/hangout<br />
and at i3Detroit<br />
<br />
=== Hybrid Meeting Etiquette=== <br />
* Be excellent.<br />
* Attendance and voting can be found in the #meetings slack channel.<br />
* Please show up early if you are concerned about your audio.<br />
* If there is no one waiting to speak feel free to do so at the next opportunity.<br />
* If there is someone waiting to speak, please say that you are raising your hand in the google call chat. (This will be demonstrated)<br />
* Please refrain from other side conversations, these can be distracting for the rest of the meeting and make it difficult for the chair to keep track of what's going on.<br />
* If you're in the space remember that having a single person speaking at a time is helpful for those attending online.<br />
<br />
<br />
==Introductions==<br />
====Experienced Members====<br />
* n/a<br />
<br />
====New Members &amp; Guests====<br />
* n/a<br />
<br />
==Show and Tell==<br />
* n/a<br />
<br />
==Old Business==<br />
* n/a<br />
<br />
===Outstanding Action Items===<br />
<br />
==New Business==<br />
===Upcoming Events===<br />
*Volunteers to host upcoming Friday tours?<br />
*Up coming Events [[Calendar]]<br />
<br />
<br />
<br />
===A-Side HVAC Repair===<br />
*HVAC system for A-side office: Repair Discussion (Hans)<br />
*Background: Currently, the HVAC system for A-side offices is not working. This means that there is no gas-powered heat (along with fresh air) for the elab, media zone, classroom, and craft room. As Winter's colder temperatures arrive, if our heating system is not repaired, this means expensive electric space heaters will likely be used as substitute. Some members have investigated and believe that just a wiring harness will need to be replaced. We should try to figure out how to plan for this to be fixed before colder temperatures arrive. Placing this as a meeting agenda topic for a brief discussion, 5 to 10-minute discussion, so that we can discuss coordinating repair and get volunteers to support as needed.<br />
<br />
===Example Topic===<br />
* n/a<br />
<br />
==Zone updates==<br />
===[[:Category:Automotive_Zone|Automotive Zone]]===<br />
* n/a<br />
<br />
===[[Bicycle Shop]]===<br />
* n/a<br />
<br />
===[[:Category:Ceramics Zone|Ceramics Zone]]===<br />
* n/a<br />
<br />
===[[:Category:Classroom|Classroom]]===<br />
* n/a<br />
<br />
===[[:Category:CNC_Shop|CNC Zone]]===<br />
* n/a<br />
<br />
===[[:Category:Commons Area|Commons Area]]===<br />
* n/a<br />
<br />
===[[:Category:Craft Room|Craft Room]]===<br />
* n/a<br />
<br />
===[[:Category:Electronics Lab|Electronics Lab]]===<br />
* n/a<br />
<br />
===[[:Category:Fab Lab|Fab Lab]]===<br />
* n/a<br />
<br />
===[[:Category:Glass Zone|Glass Zone]]===<br />
* n/a<br />
<br />
===[[:Category:Infrastructure|Infrastructure]]===<br />
* n/a<br />
<br />
===[[Injection Molding Shop|Injection Molding]]===<br />
* n/a<br />
<br />
===[[Jewelry Zone]]===<br />
* n/a<br />
<br />
===[[:Category:Kitchen Zone|Kitchen Zone]]===<br />
* n/a<br />
<br />
===[[:Category:Laser Cutter|Laser Zone]]===<br />
* n/a<br />
<br />
===[[Leather Loft]]===<br />
* n/a<br />
<br />
===[[:Category:Machine Shop|Machine Shop]]===<br />
* n/a<br />
<br />
===[[:Category:Media Lab|Media Lab]]===<br />
* n/a<br />
<br />
===[[:Category:Sewing_Zone|Sewing Zone]]===<br />
* n/a<br />
<br />
===[[:Category:Tool Crib|Tool Crib]]===<br />
* n/a<br />
<br />
===[[:Category:Vinyl Shop|Vinyl Zone]]===<br />
* n/a<br />
<br />
===[[:Category:Welding Area|Welding Zone]]===<br />
* n/a<br />
<br />
===[[Wiki]]===<br />
* n/a<br />
<br />
===[[:Category:Wood Shop|Wood Shop]]===<br />
* n/a<br />
<br />
==Space Project Updates==<br />
* n/a<br />
<br />
==[[:Category:Special_Interest_Group|SIGs]]==<br />
===[[I3Motorsports|MotorSports]]===<br />
* n/a<br />
<br />
===[[SIGHAM_Amateur_Radio|HAM]]===<br />
* n/a<br />
<br />
===[[Letterpress Special Interest Group (SIG)|Letterpress]]===<br />
* n/a<br />
<br />
===[[SIG_Robotics|Robotics]]===<br />
* n/a<br />
<br />
===[[Combat Robotics]]===<br />
* n/a<br />
<br />
===[[Cosplay|Cosplay]]===<br />
* n/a<br />
<br />
===[[i3TV]]===<br />
<br />
= COWBELL =<br />
Broom Party!<br />
<br />
{{MeetingActionProposalSummary}}<br />
<br />
<br />
=Meeting Metrics=<br />
<!-- Need to fill out these manually --><br />
* Time completed:<br />
* Attendees:<br />
<br />
===Attendance===<br />
# Chair<br />
# Secretary<br />
<br />
<br />
{{MeetingMinutesNavigation | Member Meeting Minutes}}<br />
<br />
[[Category:Member Meeting Minutes]]</div>Nuance13xhttps://www.i3detroit.org/wi/index.php?title=I3Detroit&diff=29768I3Detroit2023-08-09T00:10:29Z<p>Nuance13x: Changed 'Where to park' to 'Parking' for style and brought it above navigation. Then nested navigation services under 'Navigation'.</p>
<hr />
<div><!-- Much of how this page is formatted is done on https://www.i3detroit.org/wiki/MediaWiki:Common.css. Search for '.page-I3Detroit' --><br />
{| width="67%" align="center" style="background: transparent; font-size: xx-large; font-family: dosis, sans-serif; font-weight: 550; color: #FFFFFF; text-shadow: 1.5px 1.5px #000000;"<br />
| <span class="nomobile"><br><br><br><br>i3DETROIT IS METRO DETROIT’S LARGEST COMMUNITY-RUN DIY WORKSHOP. A COLLISION OF ART, TECHNOLOGY, LEARNING, AND COLLABORATION. WHATEVER YOU WANT TO BUILD, YOU CAN DO IT HERE.<br><br><br><br><br><br><br></span><br />
|}<br />
{{lowercase title}}__NOTOC____NOEDITSECTION__<br />
{{Navbox}}<br />
{| width="67%" align="center" style="background: transparent;"<br />
|valign="top" style="border: 2px solid #a0a0ff; border-radius: 12px; padding: 1em 1em; margin: 1em; background-color: #FFFFFF;"|<br />
<br />
=About Us=<br />
[[Image:Logo large png8.png|center|frameless|400px]]<br />
Ever dream of a place where you could build and craft your heart’s desires?<br />
A place to find other Do-It-Yourself-ers and get tips and advice?<br />
A place where you could learn to use and have access to tools that would never fit into your garage or your budget?<br />
<br><br><br />
That place exists, today. Welcome to i3Detroit.<br />
<br><br><br />
Here at i3Detroit, we want to create and build, probably much like yourself. We’re not a profit-driven tool rental center, we’ve got a burning passion to create, tinker, hack and make, one that drives us to create the best possible community and space. Our members take pride in what we’ve built, and for good reason. We’ve got such a diverse range of things to create with here, and we’ve done it all as a highly-engaged volunteer community with a passion for things such as crafting, woodworking, metalworking, electronics, welding, programming, and digital fabrication!<br />
<br><br><br />
Located near the heart of Ferndale, we’re close to many local events and an amazing community. If you’re curious about, or never heard of a Makerspace, then swing on by on a Friday evening (6:30 to 8:30 PM) to take a tour and get to know the membership!<br />
<br><br><br />
Excited? Gotten this far? Come see us! You’ll find this is just the place you’ve been looking for!<br />
<br><br><br />
We are committed to providing a safe space to work, learn, and play. Please read and understand our [[Harassment Policy|anti-harassment policy]].<br />
<br />
<span id="joinus"></span><br />
=Want to Join?=<br />
i3 Detroit prides itself on being an open community, but that doesn’t mean anyone can just walk in, hand over a wad of bills, and get a key. We ask all of our prospective members to come check the space out and meet a few of the existing members as part of joining the community. Our signup process requires prospective members to get familiar with what it means to be part of a community-run organization before joining.<br />
<br />
'''[[New Member Orientation|I want to become a member!]]'''<br />
<br />
=Have Questions?=<br />
We are a lot of people who know a lot of things. We do our best to put all of that knowledge into one place, <strong>the [[Main Page|Wiki]]</strong>. You should be able to find information including what tools we have, what is a laser cutter (pew pew!), who is responsible for cleaning the toilets (everybody) and what famous character we made out of duct tape. Take a gander.<br />
<br />
=Donate=<br />
i3 Detroit is always actively seeking [[Donations]] and Sponsorship to help continue our growth and educational goals. If you are interested in helping our community we have many options for you to help. Since i3 Detroit is a 501c3 organization your contribution may be tax deductible. [[Donations|Be our hero!]]<br />
|}<br />
<span id="contactus"></span><br />
{| width="67%" style="background: transparent;" align="center"<br />
|width="50%" valign="top" style="border: 2px solid #a0a0ff; padding: 1em 1em; margin: 1em; background-color: #FFFFFF; border-radius: 12px 0px 0px 12px;"|<br />
<div style="margin:0;background-color:#FAFAFF;font-size:120%;font-weight:bold;border:1px solid #a0a0ff;text-align:left;color:#000;padding:0.2em 0.4em;">Come Visit</div><br />
* On Fridays (see the calendar below):<br />
** In person tours 6:30-8:30pm<br />
* [[HOWTO Visit| How to visit i3]]<br />
* We're at '''1481 Wordsworth, Ferndale, MI 48220'''<br />
* [[Parking | Parking]]<br />
* Navigation<br />
** [https://www.openstreetmap.org/node/965500096 OpenStreetMap]<br />
** [https://goo.gl/maps/KHiMWiKiXhhhtceaA Google Maps]<br />
** [https://maps.apple.com/?address=1481%20Wordsworth%20St,%20Ferndale,%20MI%20%2048220,%20United%20States Apple Maps]<br />
<br />
|<br />
|width="50%" valign="top" style="border: 2px solid #a0a0ff; padding: 1em 1em; margin: 1em; background-color: #FFFFFF;"|<br />
<div style="margin:0;background-color:#FAFAFF;font-size:120%;font-weight:bold;border:1px solid #a0a0ff;text-align:left;color:#000;padding:0.2em 0.4em;">Contact Us</div><br />
The best way to reach us is via email<br />
* For general questions: [mailto:contact@i3detroit.org contact@i3detroit.org]<br />
* For questions about joining: [mailto:membership@i3detroit.org membership@i3detroit.org]<br />
* Public Mailing List ([[Mailing_list#The_official.2C_public_mailing_list | Etiquette]])<br />
** [https://groups.google.com/group/i3detroit-public i3detroit-public]<br />
* IRC: #i3Detroit on [https://libera.chat/ Libera.chat]<br />
* Telephone: +1-248-556-9995<br />
|<br />
|<br />
<br />
<!-- The code below was a useless heading that has been commented out on 8 August 2023. The below code can be removed if it's stays stable.--><br />
<!--<br />
width="0%" valign="top" style="border: 2px solid #a0a0ff; padding: 1em 1em; margin: 1em; background-color: #FFFFFF; border-radius:0px 12px 12px 0px;"|<br />
--><br />
<!--<br />
<div style="margin:0;background-color:#FAFAFF;font-size:120%;font-weight:bold;border:1px solid #a0a0ff;text-align:left;color:#000;padding:0.2em 0.4em;">Heading</div><br />
--><br />
<br />
<!--<br />
Intentionally right blank<br />
--><br />
<br />
|}<br />
<br />
{| width="67%" align="center" style="background: transparent;"<br />
|valign="top" style="border: 2px solid #a0a0ff; border-radius: 12px; padding: 1em 1em; margin: 1em; background-color: #FFFFFF;"|<br />
<span id="upcoming"></span><br />
=Upcoming Schedule=<br />
{{#widget:Google Calendar<br />
|id=calendar@i3detroit.org<br />
|color=2952A3<br />
|title=i3Detroit Calendar<br />
}}<br />
=Inside i3=<br />
Inside i3 we have 20-ish [[:Category:Zones|Zones]], physical groupings of equipment and shared interests. See the [[:Category:Zones|Zones]] page for the full list, and see each individual zone's page for info on all of its tools and equipment. Below is a map showing all the Zones. We recently acquired a lot more space in our building, and we're actively working to fill it, adding new zones and expanding existing ones.<br />
[[File:ZoneColors.png|class=tablewidth]]<br />
|}<br />
<br />
<center><span class="nomobile"><div class="jcarousel-wrapper" style="width: 67%;"><br />
<div class="jcarousel jcarousel-randomize"><br />
<div class="jcarousel-list"><br />
<div class="jcarousel-item"><br />
[[File:A-panorama.jpg|class=tablewidth|View from the A-side Commons]]<br />
</div><br />
<div class="jcarousel-item"><br />
[[File:B-panorama.jpg|class=tablewidth|View from the B-side Tool-Crib-to-be]]<br />
</div><br />
</div><br />
</div><br />
<span class="jcarousel-control-prev">[[#|&lsaquo;]]</span><br />
<span class="jcarousel-control-next">[[#|&rsaquo;]]</span><br />
<p class="jcarousel-pagination"></p><br />
</div></span><center></div>Nuance13xhttps://www.i3detroit.org/wi/index.php?title=I3Detroit&diff=29767I3Detroit2023-08-09T00:07:40Z<p>Nuance13x: Added bullets for 3 different navigation types so it will render correctly on mobile.</p>
<hr />
<div><!-- Much of how this page is formatted is done on https://www.i3detroit.org/wiki/MediaWiki:Common.css. Search for '.page-I3Detroit' --><br />
{| width="67%" align="center" style="background: transparent; font-size: xx-large; font-family: dosis, sans-serif; font-weight: 550; color: #FFFFFF; text-shadow: 1.5px 1.5px #000000;"<br />
| <span class="nomobile"><br><br><br><br>i3DETROIT IS METRO DETROIT’S LARGEST COMMUNITY-RUN DIY WORKSHOP. A COLLISION OF ART, TECHNOLOGY, LEARNING, AND COLLABORATION. WHATEVER YOU WANT TO BUILD, YOU CAN DO IT HERE.<br><br><br><br><br><br><br></span><br />
|}<br />
{{lowercase title}}__NOTOC____NOEDITSECTION__<br />
{{Navbox}}<br />
{| width="67%" align="center" style="background: transparent;"<br />
|valign="top" style="border: 2px solid #a0a0ff; border-radius: 12px; padding: 1em 1em; margin: 1em; background-color: #FFFFFF;"|<br />
<br />
=About Us=<br />
[[Image:Logo large png8.png|center|frameless|400px]]<br />
Ever dream of a place where you could build and craft your heart’s desires?<br />
A place to find other Do-It-Yourself-ers and get tips and advice?<br />
A place where you could learn to use and have access to tools that would never fit into your garage or your budget?<br />
<br><br><br />
That place exists, today. Welcome to i3Detroit.<br />
<br><br><br />
Here at i3Detroit, we want to create and build, probably much like yourself. We’re not a profit-driven tool rental center, we’ve got a burning passion to create, tinker, hack and make, one that drives us to create the best possible community and space. Our members take pride in what we’ve built, and for good reason. We’ve got such a diverse range of things to create with here, and we’ve done it all as a highly-engaged volunteer community with a passion for things such as crafting, woodworking, metalworking, electronics, welding, programming, and digital fabrication!<br />
<br><br><br />
Located near the heart of Ferndale, we’re close to many local events and an amazing community. If you’re curious about, or never heard of a Makerspace, then swing on by on a Friday evening (6:30 to 8:30 PM) to take a tour and get to know the membership!<br />
<br><br><br />
Excited? Gotten this far? Come see us! You’ll find this is just the place you’ve been looking for!<br />
<br><br><br />
We are committed to providing a safe space to work, learn, and play. Please read and understand our [[Harassment Policy|anti-harassment policy]].<br />
<br />
<span id="joinus"></span><br />
=Want to Join?=<br />
i3 Detroit prides itself on being an open community, but that doesn’t mean anyone can just walk in, hand over a wad of bills, and get a key. We ask all of our prospective members to come check the space out and meet a few of the existing members as part of joining the community. Our signup process requires prospective members to get familiar with what it means to be part of a community-run organization before joining.<br />
<br />
'''[[New Member Orientation|I want to become a member!]]'''<br />
<br />
=Have Questions?=<br />
We are a lot of people who know a lot of things. We do our best to put all of that knowledge into one place, <strong>the [[Main Page|Wiki]]</strong>. You should be able to find information including what tools we have, what is a laser cutter (pew pew!), who is responsible for cleaning the toilets (everybody) and what famous character we made out of duct tape. Take a gander.<br />
<br />
=Donate=<br />
i3 Detroit is always actively seeking [[Donations]] and Sponsorship to help continue our growth and educational goals. If you are interested in helping our community we have many options for you to help. Since i3 Detroit is a 501c3 organization your contribution may be tax deductible. [[Donations|Be our hero!]]<br />
|}<br />
<span id="contactus"></span><br />
{| width="67%" style="background: transparent;" align="center"<br />
|width="50%" valign="top" style="border: 2px solid #a0a0ff; padding: 1em 1em; margin: 1em; background-color: #FFFFFF; border-radius: 12px 0px 0px 12px;"|<br />
<div style="margin:0;background-color:#FAFAFF;font-size:120%;font-weight:bold;border:1px solid #a0a0ff;text-align:left;color:#000;padding:0.2em 0.4em;">Come Visit</div><br />
* On Fridays (see the calendar below):<br />
** In person tours 6:30-8:30pm<br />
* [[HOWTO Visit| How to visit i3]]<br />
* We're at '''1481 Wordsworth, Ferndale, MI 48220'''<br />
** [https://www.openstreetmap.org/node/965500096 OpenStreetMap]<br />
** [https://goo.gl/maps/KHiMWiKiXhhhtceaA Google Maps]<br />
** [https://maps.apple.com/?address=1481%20Wordsworth%20St,%20Ferndale,%20MI%20%2048220,%20United%20States Apple Maps]<br />
* [[Parking | Where to park]]<br />
|<br />
|width="50%" valign="top" style="border: 2px solid #a0a0ff; padding: 1em 1em; margin: 1em; background-color: #FFFFFF;"|<br />
<div style="margin:0;background-color:#FAFAFF;font-size:120%;font-weight:bold;border:1px solid #a0a0ff;text-align:left;color:#000;padding:0.2em 0.4em;">Contact Us</div><br />
The best way to reach us is via email<br />
* For general questions: [mailto:contact@i3detroit.org contact@i3detroit.org]<br />
* For questions about joining: [mailto:membership@i3detroit.org membership@i3detroit.org]<br />
* Public Mailing List ([[Mailing_list#The_official.2C_public_mailing_list | Etiquette]])<br />
** [https://groups.google.com/group/i3detroit-public i3detroit-public]<br />
* IRC: #i3Detroit on [https://libera.chat/ Libera.chat]<br />
* Telephone: +1-248-556-9995<br />
|<br />
|<br />
<br />
<!-- The code below was a useless heading that has been commented out on 8 August 2023. The below code can be removed if it's stays stable.--><br />
<!--<br />
width="0%" valign="top" style="border: 2px solid #a0a0ff; padding: 1em 1em; margin: 1em; background-color: #FFFFFF; border-radius:0px 12px 12px 0px;"|<br />
--><br />
<!--<br />
<div style="margin:0;background-color:#FAFAFF;font-size:120%;font-weight:bold;border:1px solid #a0a0ff;text-align:left;color:#000;padding:0.2em 0.4em;">Heading</div><br />
--><br />
<br />
<!--<br />
Intentionally right blank<br />
--><br />
<br />
|}<br />
<br />
{| width="67%" align="center" style="background: transparent;"<br />
|valign="top" style="border: 2px solid #a0a0ff; border-radius: 12px; padding: 1em 1em; margin: 1em; background-color: #FFFFFF;"|<br />
<span id="upcoming"></span><br />
=Upcoming Schedule=<br />
{{#widget:Google Calendar<br />
|id=calendar@i3detroit.org<br />
|color=2952A3<br />
|title=i3Detroit Calendar<br />
}}<br />
=Inside i3=<br />
Inside i3 we have 20-ish [[:Category:Zones|Zones]], physical groupings of equipment and shared interests. See the [[:Category:Zones|Zones]] page for the full list, and see each individual zone's page for info on all of its tools and equipment. Below is a map showing all the Zones. We recently acquired a lot more space in our building, and we're actively working to fill it, adding new zones and expanding existing ones.<br />
[[File:ZoneColors.png|class=tablewidth]]<br />
|}<br />
<br />
<center><span class="nomobile"><div class="jcarousel-wrapper" style="width: 67%;"><br />
<div class="jcarousel jcarousel-randomize"><br />
<div class="jcarousel-list"><br />
<div class="jcarousel-item"><br />
[[File:A-panorama.jpg|class=tablewidth|View from the A-side Commons]]<br />
</div><br />
<div class="jcarousel-item"><br />
[[File:B-panorama.jpg|class=tablewidth|View from the B-side Tool-Crib-to-be]]<br />
</div><br />
</div><br />
</div><br />
<span class="jcarousel-control-prev">[[#|&lsaquo;]]</span><br />
<span class="jcarousel-control-next">[[#|&rsaquo;]]</span><br />
<p class="jcarousel-pagination"></p><br />
</div></span><center></div>Nuance13xhttps://www.i3detroit.org/wi/index.php?title=I3Detroit&diff=29766I3Detroit2023-08-09T00:04:20Z<p>Nuance13x: Added Apple Maps for Navigation</p>
<hr />
<div><!-- Much of how this page is formatted is done on https://www.i3detroit.org/wiki/MediaWiki:Common.css. Search for '.page-I3Detroit' --><br />
{| width="67%" align="center" style="background: transparent; font-size: xx-large; font-family: dosis, sans-serif; font-weight: 550; color: #FFFFFF; text-shadow: 1.5px 1.5px #000000;"<br />
| <span class="nomobile"><br><br><br><br>i3DETROIT IS METRO DETROIT’S LARGEST COMMUNITY-RUN DIY WORKSHOP. A COLLISION OF ART, TECHNOLOGY, LEARNING, AND COLLABORATION. WHATEVER YOU WANT TO BUILD, YOU CAN DO IT HERE.<br><br><br><br><br><br><br></span><br />
|}<br />
{{lowercase title}}__NOTOC____NOEDITSECTION__<br />
{{Navbox}}<br />
{| width="67%" align="center" style="background: transparent;"<br />
|valign="top" style="border: 2px solid #a0a0ff; border-radius: 12px; padding: 1em 1em; margin: 1em; background-color: #FFFFFF;"|<br />
<br />
=About Us=<br />
[[Image:Logo large png8.png|center|frameless|400px]]<br />
Ever dream of a place where you could build and craft your heart’s desires?<br />
A place to find other Do-It-Yourself-ers and get tips and advice?<br />
A place where you could learn to use and have access to tools that would never fit into your garage or your budget?<br />
<br><br><br />
That place exists, today. Welcome to i3Detroit.<br />
<br><br><br />
Here at i3Detroit, we want to create and build, probably much like yourself. We’re not a profit-driven tool rental center, we’ve got a burning passion to create, tinker, hack and make, one that drives us to create the best possible community and space. Our members take pride in what we’ve built, and for good reason. We’ve got such a diverse range of things to create with here, and we’ve done it all as a highly-engaged volunteer community with a passion for things such as crafting, woodworking, metalworking, electronics, welding, programming, and digital fabrication!<br />
<br><br><br />
Located near the heart of Ferndale, we’re close to many local events and an amazing community. If you’re curious about, or never heard of a Makerspace, then swing on by on a Friday evening (6:30 to 8:30 PM) to take a tour and get to know the membership!<br />
<br><br><br />
Excited? Gotten this far? Come see us! You’ll find this is just the place you’ve been looking for!<br />
<br><br><br />
We are committed to providing a safe space to work, learn, and play. Please read and understand our [[Harassment Policy|anti-harassment policy]].<br />
<br />
<span id="joinus"></span><br />
=Want to Join?=<br />
i3 Detroit prides itself on being an open community, but that doesn’t mean anyone can just walk in, hand over a wad of bills, and get a key. We ask all of our prospective members to come check the space out and meet a few of the existing members as part of joining the community. Our signup process requires prospective members to get familiar with what it means to be part of a community-run organization before joining.<br />
<br />
'''[[New Member Orientation|I want to become a member!]]'''<br />
<br />
=Have Questions?=<br />
We are a lot of people who know a lot of things. We do our best to put all of that knowledge into one place, <strong>the [[Main Page|Wiki]]</strong>. You should be able to find information including what tools we have, what is a laser cutter (pew pew!), who is responsible for cleaning the toilets (everybody) and what famous character we made out of duct tape. Take a gander.<br />
<br />
=Donate=<br />
i3 Detroit is always actively seeking [[Donations]] and Sponsorship to help continue our growth and educational goals. If you are interested in helping our community we have many options for you to help. Since i3 Detroit is a 501c3 organization your contribution may be tax deductible. [[Donations|Be our hero!]]<br />
|}<br />
<span id="contactus"></span><br />
{| width="67%" style="background: transparent;" align="center"<br />
|width="50%" valign="top" style="border: 2px solid #a0a0ff; padding: 1em 1em; margin: 1em; background-color: #FFFFFF; border-radius: 12px 0px 0px 12px;"|<br />
<div style="margin:0;background-color:#FAFAFF;font-size:120%;font-weight:bold;border:1px solid #a0a0ff;text-align:left;color:#000;padding:0.2em 0.4em;">Come Visit</div><br />
* On Fridays (see the calendar below):<br />
** In person tours 6:30-8:30pm<br />
* [[HOWTO Visit| How to visit i3]]<br />
* We're at '''1481 Wordsworth, Ferndale, MI 48220'''<br />
** [https://www.openstreetmap.org/node/965500096 OpenStreetMap] or [https://goo.gl/maps/KHiMWiKiXhhhtceaA Google Maps] or [https://maps.apple.com/?address=1481%20Wordsworth%20St,%20Ferndale,%20MI%20%2048220,%20United%20States Apple Maps]<br />
* [[Parking | Where to park]]<br />
|<br />
|width="50%" valign="top" style="border: 2px solid #a0a0ff; padding: 1em 1em; margin: 1em; background-color: #FFFFFF;"|<br />
<div style="margin:0;background-color:#FAFAFF;font-size:120%;font-weight:bold;border:1px solid #a0a0ff;text-align:left;color:#000;padding:0.2em 0.4em;">Contact Us</div><br />
The best way to reach us is via email<br />
* For general questions: [mailto:contact@i3detroit.org contact@i3detroit.org]<br />
* For questions about joining: [mailto:membership@i3detroit.org membership@i3detroit.org]<br />
* Public Mailing List ([[Mailing_list#The_official.2C_public_mailing_list | Etiquette]])<br />
** [https://groups.google.com/group/i3detroit-public i3detroit-public]<br />
* IRC: #i3Detroit on [https://libera.chat/ Libera.chat]<br />
* Telephone: +1-248-556-9995<br />
|<br />
|<br />
<br />
<!-- The code below was a useless heading that has been commented out on 8 August 2023. The below code can be removed if it's stays stable.--><br />
<!--<br />
width="0%" valign="top" style="border: 2px solid #a0a0ff; padding: 1em 1em; margin: 1em; background-color: #FFFFFF; border-radius:0px 12px 12px 0px;"|<br />
--><br />
<!--<br />
<div style="margin:0;background-color:#FAFAFF;font-size:120%;font-weight:bold;border:1px solid #a0a0ff;text-align:left;color:#000;padding:0.2em 0.4em;">Heading</div><br />
--><br />
<br />
<!--<br />
Intentionally right blank<br />
--><br />
<br />
|}<br />
<br />
{| width="67%" align="center" style="background: transparent;"<br />
|valign="top" style="border: 2px solid #a0a0ff; border-radius: 12px; padding: 1em 1em; margin: 1em; background-color: #FFFFFF;"|<br />
<span id="upcoming"></span><br />
=Upcoming Schedule=<br />
{{#widget:Google Calendar<br />
|id=calendar@i3detroit.org<br />
|color=2952A3<br />
|title=i3Detroit Calendar<br />
}}<br />
=Inside i3=<br />
Inside i3 we have 20-ish [[:Category:Zones|Zones]], physical groupings of equipment and shared interests. See the [[:Category:Zones|Zones]] page for the full list, and see each individual zone's page for info on all of its tools and equipment. Below is a map showing all the Zones. We recently acquired a lot more space in our building, and we're actively working to fill it, adding new zones and expanding existing ones.<br />
[[File:ZoneColors.png|class=tablewidth]]<br />
|}<br />
<br />
<center><span class="nomobile"><div class="jcarousel-wrapper" style="width: 67%;"><br />
<div class="jcarousel jcarousel-randomize"><br />
<div class="jcarousel-list"><br />
<div class="jcarousel-item"><br />
[[File:A-panorama.jpg|class=tablewidth|View from the A-side Commons]]<br />
</div><br />
<div class="jcarousel-item"><br />
[[File:B-panorama.jpg|class=tablewidth|View from the B-side Tool-Crib-to-be]]<br />
</div><br />
</div><br />
</div><br />
<span class="jcarousel-control-prev">[[#|&lsaquo;]]</span><br />
<span class="jcarousel-control-next">[[#|&rsaquo;]]</span><br />
<p class="jcarousel-pagination"></p><br />
</div></span><center></div>Nuance13xhttps://www.i3detroit.org/wi/index.php?title=I3Detroit&diff=29765I3Detroit2023-08-08T23:57:48Z<p>Nuance13x: Removed unnecessary column that said 'this space intentionally left blank'</p>
<hr />
<div><!-- Much of how this page is formatted is done on https://www.i3detroit.org/wiki/MediaWiki:Common.css. Search for '.page-I3Detroit' --><br />
{| width="67%" align="center" style="background: transparent; font-size: xx-large; font-family: dosis, sans-serif; font-weight: 550; color: #FFFFFF; text-shadow: 1.5px 1.5px #000000;"<br />
| <span class="nomobile"><br><br><br><br>i3DETROIT IS METRO DETROIT’S LARGEST COMMUNITY-RUN DIY WORKSHOP. A COLLISION OF ART, TECHNOLOGY, LEARNING, AND COLLABORATION. WHATEVER YOU WANT TO BUILD, YOU CAN DO IT HERE.<br><br><br><br><br><br><br></span><br />
|}<br />
{{lowercase title}}__NOTOC____NOEDITSECTION__<br />
{{Navbox}}<br />
{| width="67%" align="center" style="background: transparent;"<br />
|valign="top" style="border: 2px solid #a0a0ff; border-radius: 12px; padding: 1em 1em; margin: 1em; background-color: #FFFFFF;"|<br />
<br />
=About Us=<br />
[[Image:Logo large png8.png|center|frameless|400px]]<br />
Ever dream of a place where you could build and craft your heart’s desires?<br />
A place to find other Do-It-Yourself-ers and get tips and advice?<br />
A place where you could learn to use and have access to tools that would never fit into your garage or your budget?<br />
<br><br><br />
That place exists, today. Welcome to i3Detroit.<br />
<br><br><br />
Here at i3Detroit, we want to create and build, probably much like yourself. We’re not a profit-driven tool rental center, we’ve got a burning passion to create, tinker, hack and make, one that drives us to create the best possible community and space. Our members take pride in what we’ve built, and for good reason. We’ve got such a diverse range of things to create with here, and we’ve done it all as a highly-engaged volunteer community with a passion for things such as crafting, woodworking, metalworking, electronics, welding, programming, and digital fabrication!<br />
<br><br><br />
Located near the heart of Ferndale, we’re close to many local events and an amazing community. If you’re curious about, or never heard of a Makerspace, then swing on by on a Friday evening (6:30 to 8:30 PM) to take a tour and get to know the membership!<br />
<br><br><br />
Excited? Gotten this far? Come see us! You’ll find this is just the place you’ve been looking for!<br />
<br><br><br />
We are committed to providing a safe space to work, learn, and play. Please read and understand our [[Harassment Policy|anti-harassment policy]].<br />
<br />
<span id="joinus"></span><br />
=Want to Join?=<br />
i3 Detroit prides itself on being an open community, but that doesn’t mean anyone can just walk in, hand over a wad of bills, and get a key. We ask all of our prospective members to come check the space out and meet a few of the existing members as part of joining the community. Our signup process requires prospective members to get familiar with what it means to be part of a community-run organization before joining.<br />
<br />
'''[[New Member Orientation|I want to become a member!]]'''<br />
<br />
=Have Questions?=<br />
We are a lot of people who know a lot of things. We do our best to put all of that knowledge into one place, <strong>the [[Main Page|Wiki]]</strong>. You should be able to find information including what tools we have, what is a laser cutter (pew pew!), who is responsible for cleaning the toilets (everybody) and what famous character we made out of duct tape. Take a gander.<br />
<br />
=Donate=<br />
i3 Detroit is always actively seeking [[Donations]] and Sponsorship to help continue our growth and educational goals. If you are interested in helping our community we have many options for you to help. Since i3 Detroit is a 501c3 organization your contribution may be tax deductible. [[Donations|Be our hero!]]<br />
|}<br />
<span id="contactus"></span><br />
{| width="67%" style="background: transparent;" align="center"<br />
|width="50%" valign="top" style="border: 2px solid #a0a0ff; padding: 1em 1em; margin: 1em; background-color: #FFFFFF; border-radius: 12px 0px 0px 12px;"|<br />
<div style="margin:0;background-color:#FAFAFF;font-size:120%;font-weight:bold;border:1px solid #a0a0ff;text-align:left;color:#000;padding:0.2em 0.4em;">Come Visit</div><br />
* On Fridays (see the calendar below):<br />
** In person tours 6:30-8:30pm<br />
* [[HOWTO Visit| How to visit i3]]<br />
* We're at '''1481 Wordsworth, Ferndale, MI 48220'''<br />
** [https://www.openstreetmap.org/node/965500096 OpenStreetMap] or [https://goo.gl/maps/KHiMWiKiXhhhtceaA Google Maps]<br />
* [[Parking | Where to park]]<br />
|<br />
|width="50%" valign="top" style="border: 2px solid #a0a0ff; padding: 1em 1em; margin: 1em; background-color: #FFFFFF;"|<br />
<div style="margin:0;background-color:#FAFAFF;font-size:120%;font-weight:bold;border:1px solid #a0a0ff;text-align:left;color:#000;padding:0.2em 0.4em;">Contact Us</div><br />
The best way to reach us is via email<br />
* For general questions: [mailto:contact@i3detroit.org contact@i3detroit.org]<br />
* For questions about joining: [mailto:membership@i3detroit.org membership@i3detroit.org]<br />
* Public Mailing List ([[Mailing_list#The_official.2C_public_mailing_list | Etiquette]])<br />
** [https://groups.google.com/group/i3detroit-public i3detroit-public]<br />
* IRC: #i3Detroit on [https://libera.chat/ Libera.chat]<br />
* Telephone: +1-248-556-9995<br />
|<br />
|<br />
<br />
<!-- The code below was a useless heading that has been commented out on 8 August 2023. The below code can be removed if it's stays stable.--><br />
<!--<br />
width="0%" valign="top" style="border: 2px solid #a0a0ff; padding: 1em 1em; margin: 1em; background-color: #FFFFFF; border-radius:0px 12px 12px 0px;"|<br />
--><br />
<!--<br />
<div style="margin:0;background-color:#FAFAFF;font-size:120%;font-weight:bold;border:1px solid #a0a0ff;text-align:left;color:#000;padding:0.2em 0.4em;">Heading</div><br />
--><br />
<br />
<!--<br />
Intentionally right blank<br />
--><br />
<br />
|}<br />
<br />
{| width="67%" align="center" style="background: transparent;"<br />
|valign="top" style="border: 2px solid #a0a0ff; border-radius: 12px; padding: 1em 1em; margin: 1em; background-color: #FFFFFF;"|<br />
<span id="upcoming"></span><br />
=Upcoming Schedule=<br />
{{#widget:Google Calendar<br />
|id=calendar@i3detroit.org<br />
|color=2952A3<br />
|title=i3Detroit Calendar<br />
}}<br />
=Inside i3=<br />
Inside i3 we have 20-ish [[:Category:Zones|Zones]], physical groupings of equipment and shared interests. See the [[:Category:Zones|Zones]] page for the full list, and see each individual zone's page for info on all of its tools and equipment. Below is a map showing all the Zones. We recently acquired a lot more space in our building, and we're actively working to fill it, adding new zones and expanding existing ones.<br />
[[File:ZoneColors.png|class=tablewidth]]<br />
|}<br />
<br />
<center><span class="nomobile"><div class="jcarousel-wrapper" style="width: 67%;"><br />
<div class="jcarousel jcarousel-randomize"><br />
<div class="jcarousel-list"><br />
<div class="jcarousel-item"><br />
[[File:A-panorama.jpg|class=tablewidth|View from the A-side Commons]]<br />
</div><br />
<div class="jcarousel-item"><br />
[[File:B-panorama.jpg|class=tablewidth|View from the B-side Tool-Crib-to-be]]<br />
</div><br />
</div><br />
</div><br />
<span class="jcarousel-control-prev">[[#|&lsaquo;]]</span><br />
<span class="jcarousel-control-next">[[#|&rsaquo;]]</span><br />
<p class="jcarousel-pagination"></p><br />
</div></span><center></div>Nuance13xhttps://www.i3detroit.org/wi/index.php?title=Dues_Payments&diff=29676Dues Payments2023-06-13T23:54:53Z<p>Nuance13x: /* Make a one time payment */ Added hyphen for 'one-time'</p>
<hr />
<div><br />
<br />
== Subscription Members ==<br />
<br />
Supporting the space by subscription is the easiest way to pay and easiest for i3 to process, which as an all-volunteer organization is an important consideration. You can pay monthly or yearly.<br />
<br />
<br />
=== Automatic Subscription ===<br />
* to pay automatically every month or year:<br />
** Go to https://www.i3detroit.org/crm<br />
** Log In<br />
** Click on "Plan" (Click your name in the top right corner if you don't see "Plan")<br />
** Scroll down to the "Membership" (below "New Payment Authorization") and click "Edit". <br />
***(If this is your first time doing this, you might need to click "Checkout" instead)<br />
** Click on either "Add Checking Account" or "Add Credit Card"<br />
** Fill in your payment details.<br />
** Hit "Save"<br />
** Click on the button next to your newly added payment type.<br />
** Choose the appropriate Monthly or Annual plan. <br />
***(If you were awarded a scholarship plan, it should be in the list.)<br />
** Pick a day of the month that you want to be charged on.<br />
** Click "Save"<br />
** You should now see all your choices confirmed!<br />
** Sit back and relax! Next time your due date rolls around, your chosen payment method will be charged.<br />
<br />
== To Pay-As-You-Go ==<br />
<br />
<br />
=== Online pay-as-you-go ===<br />
* No.<br />
** There is no good way to use a manual monthly online payment system.<br />
** There have been way too many problems in the past with people accidentally forgetting to support the space (but still using the facilities), and '''it's not anyone's job to remind people to support the space'''.<br />
** If you really can't afford to set up recurring monthly payments, either pay cash/check or ask for a scholarship.<br />
***If you absolutely must, you can use the One-time Payment button further down this page. It's really easy to forget though, so make sure you set a calendar reminder!<br />
<br />
=== To pay by cash/check ===<br />
*'''This works ok for yearly dues, but the CRM supports yearly automatic payments, which is better.'''<br />
*'''Monthly cash and checks create extra work. Please use sparingly, if at all.'''<br />
** Place the funds in an envelope (found next to the black box near the front door).<br />
** Write your name and the amount paid on the line marked "Dues". <br />
** Put envelope in the black drop box marked "Treasurer".<br />
*** It's a good idea to email Treasurer to let them know that you paid, so there is an online record of when you did.<br />
<br />
== HowTo Cancel your Auto-Pay ==<br />
<onlyinclude><br />
<br />
=== If you pay using the new CRM ===<br />
*Log in to the CRM at [https://i3detroit.org/crm i3detroit.org/crm]<br />
*Click on "Plan" below your name.<br />
*Scroll down to the Membership section.<br />
*Click the Cancel button.<br />
*Be extra awesome and send a quick email to '''Treasurer@i3detroit.org''' and '''Membership@i3detroit.org''' letting them know you canceled your payment.<br />
<br />
=== If you pay monthly using the old PayPal system===<br />
* Log in to your account at PayPal.com<br />
* Click on the Settings Gear (by "Log Out")<br />
* Go to the "Payments" tab<br />
* Find i3 Detroit in the Active list<br />
* Click the Cancel button<br />
* Click to confirm<br />
* To be extra awesome, let the [[HOWTO_Be_Treasurer#Contact | Treasurer]] know.<br />
<br />
<br />
=== If you pay monthly using the old Amazon system ===<br />
* You can use the Amazon or the FoxyCart interface to cancel<br />
==== From Amazon.com ====<br />
* Log in to your Amazon account from a computer browser. (If you're on mobile, these steps might not work)<br />
* From the "Account & Lists" dropdown menu (near your name), Click "Orders"<br />
* Click "Amazon Pay"<br />
* Click "Merchant Agreements"<br />
* Find the i3 Detroit line. Click "Details"<br />
* Click "Cancel" and follow the prompts<br />
**NOTICE: Make sure you are cancelling the merchant agreement, not just one payment, or else you'll keep getting charged. (Contact Treasurer if you need refunds)<br />
* To be extra awesome, let the [[HOWTO_Be_Treasurer#Contact | Treasurer]] know.<br />
<br />
==== From FoxyCart ====<br />
* Find the email you got when you set up your AutoPay<br />
* Click the link after "Cancel this subscription:<br />
* Click on the "AmazonPay" button and get logged in to Amazon<br />
* Click the "Cancel" button and follow any prompts<br />
* To be extra awesome, let the [[HOWTO_Be_Treasurer#Contact | Treasurer]] know.<br />
</onlyinclude><br />
<br />
==Make a one-time payment==<br />
*Useful for paying back dues or missed dues<br />
*NOT for making donations!<br />
<br />
====Using the Old System====<br />
*Use this button to make a one-time payment. It currently uses the old system interface.<br />
*To use this, enter the amount you want to pay (where it says "Enter amount") and then hit the button.<br />
*I've been told this looks odd in some browsers. We're looking for web help to pretty it up. Know anybody?<br />
<br />
<br />
<html><br />
<form accept-charset="utf-8" action="https://i3detroit.foxycart.com/cart" method="post" target="_blank"><br />
<input type="submit" value="One-Time Payment"><br />
<input name="name" type="hidden" value="Dues Payment"><br />
<input name="code" type="hidden" value="Dues"><br />
<input name="price" type="text" placeholder="Enter amount here"><br />
</form><br />
</html><br />
<br />
<br />
*When you check out, make sure you use the email you have on record. Check your account on i3detroit.org/CRM if you aren't sure which email you used.<br />
<br />
====Using the NEW system====<br />
*COMING SOON (use the old system for now)<br />
<br />
== When are Dues Billed? ==<br />
<br />
*The CRM invoices on the 1st of each month based upon which plan you are on at that date.<br />
*Your payment is billed on whatever you set up via Amazon or PayPal through FoxyCart, or via stripe through MakeAPI.<br />
<br />
== Donations ==<br />
<br />
* For Donations on a one-time basis, PayPal directly to treasurer@i3detroit.org . If you wish a written receipt for tax purposes, please indicate this in an email directly to treasurer@i3detroit.org with your name and DONATION on the Subject line.<br />
<br />
<br />
Send new and interesting questions to treasurer@i3detroit.org, or ask on the Slack channel, #ask_the_treasurer.<br />
<br />
<br />
==FAQ==<br />
<br />
* Q: I joined on March 16th and paid $59. When will I next get billed?<br />
** A: April 1. We don't do fractional months. New members get billed on the 1st of the next month. You just paid ahead for April.<br />
<br />
*Q: When do statements get sent out?<br />
**A: NEVER. They don't get sent out. It's the member's responsibility to keep on top of their dues.<br />
***You can review your account anytime online in the CRM, at i3detroit.org/CRM. <br />
***All new members should have CRM passwords. Contact membership@i3detroit.org if you do not.<br />
<br />
*Q: How do I go on Hiatus?<br />
**A: See [[HOWTO Leave]].<br />
<br />
And remember there are SLACK channels for NEW MEMBERS (#new-members) and also an ASK THE TREASURER channel (#ask-the-treasurer).<br />
<br />
[[Category:Policy]]<br />
[[Category:HOWTO]]</div>Nuance13xhttps://www.i3detroit.org/wi/index.php?title=Dues_Payments&diff=29675Dues Payments2023-06-13T23:50:57Z<p>Nuance13x: /* FAQ */ Formatting</p>
<hr />
<div><br />
<br />
== Subscription Members ==<br />
<br />
Supporting the space by subscription is the easiest way to pay and easiest for i3 to process, which as an all-volunteer organization is an important consideration. You can pay monthly or yearly.<br />
<br />
<br />
=== Automatic Subscription ===<br />
* to pay automatically every month or year:<br />
** Go to https://www.i3detroit.org/crm<br />
** Log In<br />
** Click on "Plan" (Click your name in the top right corner if you don't see "Plan")<br />
** Scroll down to the "Membership" (below "New Payment Authorization") and click "Edit". <br />
***(If this is your first time doing this, you might need to click "Checkout" instead)<br />
** Click on either "Add Checking Account" or "Add Credit Card"<br />
** Fill in your payment details.<br />
** Hit "Save"<br />
** Click on the button next to your newly added payment type.<br />
** Choose the appropriate Monthly or Annual plan. <br />
***(If you were awarded a scholarship plan, it should be in the list.)<br />
** Pick a day of the month that you want to be charged on.<br />
** Click "Save"<br />
** You should now see all your choices confirmed!<br />
** Sit back and relax! Next time your due date rolls around, your chosen payment method will be charged.<br />
<br />
== To Pay-As-You-Go ==<br />
<br />
<br />
=== Online pay-as-you-go ===<br />
* No.<br />
** There is no good way to use a manual monthly online payment system.<br />
** There have been way too many problems in the past with people accidentally forgetting to support the space (but still using the facilities), and '''it's not anyone's job to remind people to support the space'''.<br />
** If you really can't afford to set up recurring monthly payments, either pay cash/check or ask for a scholarship.<br />
***If you absolutely must, you can use the One-time Payment button further down this page. It's really easy to forget though, so make sure you set a calendar reminder!<br />
<br />
=== To pay by cash/check ===<br />
*'''This works ok for yearly dues, but the CRM supports yearly automatic payments, which is better.'''<br />
*'''Monthly cash and checks create extra work. Please use sparingly, if at all.'''<br />
** Place the funds in an envelope (found next to the black box near the front door).<br />
** Write your name and the amount paid on the line marked "Dues". <br />
** Put envelope in the black drop box marked "Treasurer".<br />
*** It's a good idea to email Treasurer to let them know that you paid, so there is an online record of when you did.<br />
<br />
== HowTo Cancel your Auto-Pay ==<br />
<onlyinclude><br />
<br />
=== If you pay using the new CRM ===<br />
*Log in to the CRM at [https://i3detroit.org/crm i3detroit.org/crm]<br />
*Click on "Plan" below your name.<br />
*Scroll down to the Membership section.<br />
*Click the Cancel button.<br />
*Be extra awesome and send a quick email to '''Treasurer@i3detroit.org''' and '''Membership@i3detroit.org''' letting them know you canceled your payment.<br />
<br />
=== If you pay monthly using the old PayPal system===<br />
* Log in to your account at PayPal.com<br />
* Click on the Settings Gear (by "Log Out")<br />
* Go to the "Payments" tab<br />
* Find i3 Detroit in the Active list<br />
* Click the Cancel button<br />
* Click to confirm<br />
* To be extra awesome, let the [[HOWTO_Be_Treasurer#Contact | Treasurer]] know.<br />
<br />
<br />
=== If you pay monthly using the old Amazon system ===<br />
* You can use the Amazon or the FoxyCart interface to cancel<br />
==== From Amazon.com ====<br />
* Log in to your Amazon account from a computer browser. (If you're on mobile, these steps might not work)<br />
* From the "Account & Lists" dropdown menu (near your name), Click "Orders"<br />
* Click "Amazon Pay"<br />
* Click "Merchant Agreements"<br />
* Find the i3 Detroit line. Click "Details"<br />
* Click "Cancel" and follow the prompts<br />
**NOTICE: Make sure you are cancelling the merchant agreement, not just one payment, or else you'll keep getting charged. (Contact Treasurer if you need refunds)<br />
* To be extra awesome, let the [[HOWTO_Be_Treasurer#Contact | Treasurer]] know.<br />
<br />
==== From FoxyCart ====<br />
* Find the email you got when you set up your AutoPay<br />
* Click the link after "Cancel this subscription:<br />
* Click on the "AmazonPay" button and get logged in to Amazon<br />
* Click the "Cancel" button and follow any prompts<br />
* To be extra awesome, let the [[HOWTO_Be_Treasurer#Contact | Treasurer]] know.<br />
</onlyinclude><br />
<br />
==Make a one time payment==<br />
*Useful for paying back dues or missed dues<br />
*NOT for making donations!<br />
<br />
====Using the Old System====<br />
*Use this button to make a one-time payment. It currently uses the old system interface.<br />
*To use this, enter the amount you want to pay (where it says "Enter amount") and then hit the button.<br />
*I've been told this looks odd in some browsers. We're looking for web help to pretty it up. Know anybody?<br />
<br />
<br />
<html><br />
<form accept-charset="utf-8" action="https://i3detroit.foxycart.com/cart" method="post" target="_blank"><br />
<input type="submit" value="One-Time Payment"><br />
<input name="name" type="hidden" value="Dues Payment"><br />
<input name="code" type="hidden" value="Dues"><br />
<input name="price" type="text" placeholder="Enter amount here"><br />
</form><br />
</html><br />
<br />
<br />
*When you check out, make sure you use the email you have on record. Check your account on i3detroit.org/CRM if you aren't sure which email you used.<br />
<br />
====Using the NEW system====<br />
*COMING SOON (use the old system for now)<br />
<br />
== When are Dues Billed? ==<br />
<br />
*The CRM invoices on the 1st of each month based upon which plan you are on at that date.<br />
*Your payment is billed on whatever you set up via Amazon or PayPal through FoxyCart, or via stripe through MakeAPI.<br />
<br />
== Donations ==<br />
<br />
* For Donations on a one-time basis, PayPal directly to treasurer@i3detroit.org . If you wish a written receipt for tax purposes, please indicate this in an email directly to treasurer@i3detroit.org with your name and DONATION on the Subject line.<br />
<br />
<br />
Send new and interesting questions to treasurer@i3detroit.org, or ask on the Slack channel, #ask_the_treasurer.<br />
<br />
<br />
==FAQ==<br />
<br />
* Q: I joined on March 16th and paid $59. When will I next get billed?<br />
** A: April 1. We don't do fractional months. New members get billed on the 1st of the next month. You just paid ahead for April.<br />
<br />
*Q: When do statements get sent out?<br />
**A: NEVER. They don't get sent out. It's the member's responsibility to keep on top of their dues.<br />
***You can review your account anytime online in the CRM, at i3detroit.org/CRM. <br />
***All new members should have CRM passwords. Contact membership@i3detroit.org if you do not.<br />
<br />
*Q: How do I go on Hiatus?<br />
**A: See [[HOWTO Leave]].<br />
<br />
And remember there are SLACK channels for NEW MEMBERS (#new-members) and also an ASK THE TREASURER channel (#ask-the-treasurer).<br />
<br />
[[Category:Policy]]<br />
[[Category:HOWTO]]</div>Nuance13xhttps://www.i3detroit.org/wi/index.php?title=Dues_Payments&diff=29674Dues Payments2023-06-13T23:50:38Z<p>Nuance13x: /* FAQ */ added slack channels. fixed formatting.</p>
<hr />
<div><br />
<br />
== Subscription Members ==<br />
<br />
Supporting the space by subscription is the easiest way to pay and easiest for i3 to process, which as an all-volunteer organization is an important consideration. You can pay monthly or yearly.<br />
<br />
<br />
=== Automatic Subscription ===<br />
* to pay automatically every month or year:<br />
** Go to https://www.i3detroit.org/crm<br />
** Log In<br />
** Click on "Plan" (Click your name in the top right corner if you don't see "Plan")<br />
** Scroll down to the "Membership" (below "New Payment Authorization") and click "Edit". <br />
***(If this is your first time doing this, you might need to click "Checkout" instead)<br />
** Click on either "Add Checking Account" or "Add Credit Card"<br />
** Fill in your payment details.<br />
** Hit "Save"<br />
** Click on the button next to your newly added payment type.<br />
** Choose the appropriate Monthly or Annual plan. <br />
***(If you were awarded a scholarship plan, it should be in the list.)<br />
** Pick a day of the month that you want to be charged on.<br />
** Click "Save"<br />
** You should now see all your choices confirmed!<br />
** Sit back and relax! Next time your due date rolls around, your chosen payment method will be charged.<br />
<br />
== To Pay-As-You-Go ==<br />
<br />
<br />
=== Online pay-as-you-go ===<br />
* No.<br />
** There is no good way to use a manual monthly online payment system.<br />
** There have been way too many problems in the past with people accidentally forgetting to support the space (but still using the facilities), and '''it's not anyone's job to remind people to support the space'''.<br />
** If you really can't afford to set up recurring monthly payments, either pay cash/check or ask for a scholarship.<br />
***If you absolutely must, you can use the One-time Payment button further down this page. It's really easy to forget though, so make sure you set a calendar reminder!<br />
<br />
=== To pay by cash/check ===<br />
*'''This works ok for yearly dues, but the CRM supports yearly automatic payments, which is better.'''<br />
*'''Monthly cash and checks create extra work. Please use sparingly, if at all.'''<br />
** Place the funds in an envelope (found next to the black box near the front door).<br />
** Write your name and the amount paid on the line marked "Dues". <br />
** Put envelope in the black drop box marked "Treasurer".<br />
*** It's a good idea to email Treasurer to let them know that you paid, so there is an online record of when you did.<br />
<br />
== HowTo Cancel your Auto-Pay ==<br />
<onlyinclude><br />
<br />
=== If you pay using the new CRM ===<br />
*Log in to the CRM at [https://i3detroit.org/crm i3detroit.org/crm]<br />
*Click on "Plan" below your name.<br />
*Scroll down to the Membership section.<br />
*Click the Cancel button.<br />
*Be extra awesome and send a quick email to '''Treasurer@i3detroit.org''' and '''Membership@i3detroit.org''' letting them know you canceled your payment.<br />
<br />
=== If you pay monthly using the old PayPal system===<br />
* Log in to your account at PayPal.com<br />
* Click on the Settings Gear (by "Log Out")<br />
* Go to the "Payments" tab<br />
* Find i3 Detroit in the Active list<br />
* Click the Cancel button<br />
* Click to confirm<br />
* To be extra awesome, let the [[HOWTO_Be_Treasurer#Contact | Treasurer]] know.<br />
<br />
<br />
=== If you pay monthly using the old Amazon system ===<br />
* You can use the Amazon or the FoxyCart interface to cancel<br />
==== From Amazon.com ====<br />
* Log in to your Amazon account from a computer browser. (If you're on mobile, these steps might not work)<br />
* From the "Account & Lists" dropdown menu (near your name), Click "Orders"<br />
* Click "Amazon Pay"<br />
* Click "Merchant Agreements"<br />
* Find the i3 Detroit line. Click "Details"<br />
* Click "Cancel" and follow the prompts<br />
**NOTICE: Make sure you are cancelling the merchant agreement, not just one payment, or else you'll keep getting charged. (Contact Treasurer if you need refunds)<br />
* To be extra awesome, let the [[HOWTO_Be_Treasurer#Contact | Treasurer]] know.<br />
<br />
==== From FoxyCart ====<br />
* Find the email you got when you set up your AutoPay<br />
* Click the link after "Cancel this subscription:<br />
* Click on the "AmazonPay" button and get logged in to Amazon<br />
* Click the "Cancel" button and follow any prompts<br />
* To be extra awesome, let the [[HOWTO_Be_Treasurer#Contact | Treasurer]] know.<br />
</onlyinclude><br />
<br />
==Make a one time payment==<br />
*Useful for paying back dues or missed dues<br />
*NOT for making donations!<br />
<br />
====Using the Old System====<br />
*Use this button to make a one-time payment. It currently uses the old system interface.<br />
*To use this, enter the amount you want to pay (where it says "Enter amount") and then hit the button.<br />
*I've been told this looks odd in some browsers. We're looking for web help to pretty it up. Know anybody?<br />
<br />
<br />
<html><br />
<form accept-charset="utf-8" action="https://i3detroit.foxycart.com/cart" method="post" target="_blank"><br />
<input type="submit" value="One-Time Payment"><br />
<input name="name" type="hidden" value="Dues Payment"><br />
<input name="code" type="hidden" value="Dues"><br />
<input name="price" type="text" placeholder="Enter amount here"><br />
</form><br />
</html><br />
<br />
<br />
*When you check out, make sure you use the email you have on record. Check your account on i3detroit.org/CRM if you aren't sure which email you used.<br />
<br />
====Using the NEW system====<br />
*COMING SOON (use the old system for now)<br />
<br />
== When are Dues Billed? ==<br />
<br />
*The CRM invoices on the 1st of each month based upon which plan you are on at that date.<br />
*Your payment is billed on whatever you set up via Amazon or PayPal through FoxyCart, or via stripe through MakeAPI.<br />
<br />
== Donations ==<br />
<br />
* For Donations on a one-time basis, PayPal directly to treasurer@i3detroit.org . If you wish a written receipt for tax purposes, please indicate this in an email directly to treasurer@i3detroit.org with your name and DONATION on the Subject line.<br />
<br />
<br />
Send new and interesting questions to treasurer@i3detroit.org, or ask on the Slack channel, #ask_the_treasurer.<br />
<br />
<br />
==FAQ==<br />
<br />
* Q: I joined on March 16th and paid $59. When will I next get billed?<br />
** A: April 1. We don't do fractional months. New members get billed on the 1st of the next month. You just paid ahead for April.<br />
<br />
*Q: When do statements get sent out?<br />
**A: NEVER. They don't get sent out. It's the member's responsibility to keep on top of their dues.<br />
***You can review your account anytime online in the CRM, at i3detroit.org/CRM. <br />
***All new members should have CRM passwords. Contact membership@i3detroit.org if you do not.<br />
<br />
*Q: How do I go on Hiatus?<br />
**A: See [[HOWTO Leave]].<br />
<br />
And remember there are SLACK channels for NEW MEMBERS (#new-members)and also an ASK THE TREASURER channel (#ask-the-treasurer).<br />
<br />
[[Category:Policy]]<br />
[[Category:HOWTO]]</div>Nuance13xhttps://www.i3detroit.org/wi/index.php?title=Dues_Payments&diff=29673Dues Payments2023-06-13T23:41:20Z<p>Nuance13x: /* When are Dues Billed? */ fixed bullet points</p>
<hr />
<div><br />
<br />
== Subscription Members ==<br />
<br />
Supporting the space by subscription is the easiest way to pay and easiest for i3 to process, which as an all-volunteer organization is an important consideration. You can pay monthly or yearly.<br />
<br />
<br />
=== Automatic Subscription ===<br />
* to pay automatically every month or year:<br />
** Go to https://www.i3detroit.org/crm<br />
** Log In<br />
** Click on "Plan" (Click your name in the top right corner if you don't see "Plan")<br />
** Scroll down to the "Membership" (below "New Payment Authorization") and click "Edit". <br />
***(If this is your first time doing this, you might need to click "Checkout" instead)<br />
** Click on either "Add Checking Account" or "Add Credit Card"<br />
** Fill in your payment details.<br />
** Hit "Save"<br />
** Click on the button next to your newly added payment type.<br />
** Choose the appropriate Monthly or Annual plan. <br />
***(If you were awarded a scholarship plan, it should be in the list.)<br />
** Pick a day of the month that you want to be charged on.<br />
** Click "Save"<br />
** You should now see all your choices confirmed!<br />
** Sit back and relax! Next time your due date rolls around, your chosen payment method will be charged.<br />
<br />
== To Pay-As-You-Go ==<br />
<br />
<br />
=== Online pay-as-you-go ===<br />
* No.<br />
** There is no good way to use a manual monthly online payment system.<br />
** There have been way too many problems in the past with people accidentally forgetting to support the space (but still using the facilities), and '''it's not anyone's job to remind people to support the space'''.<br />
** If you really can't afford to set up recurring monthly payments, either pay cash/check or ask for a scholarship.<br />
***If you absolutely must, you can use the One-time Payment button further down this page. It's really easy to forget though, so make sure you set a calendar reminder!<br />
<br />
=== To pay by cash/check ===<br />
*'''This works ok for yearly dues, but the CRM supports yearly automatic payments, which is better.'''<br />
*'''Monthly cash and checks create extra work. Please use sparingly, if at all.'''<br />
** Place the funds in an envelope (found next to the black box near the front door).<br />
** Write your name and the amount paid on the line marked "Dues". <br />
** Put envelope in the black drop box marked "Treasurer".<br />
*** It's a good idea to email Treasurer to let them know that you paid, so there is an online record of when you did.<br />
<br />
== HowTo Cancel your Auto-Pay ==<br />
<onlyinclude><br />
<br />
=== If you pay using the new CRM ===<br />
*Log in to the CRM at [https://i3detroit.org/crm i3detroit.org/crm]<br />
*Click on "Plan" below your name.<br />
*Scroll down to the Membership section.<br />
*Click the Cancel button.<br />
*Be extra awesome and send a quick email to '''Treasurer@i3detroit.org''' and '''Membership@i3detroit.org''' letting them know you canceled your payment.<br />
<br />
=== If you pay monthly using the old PayPal system===<br />
* Log in to your account at PayPal.com<br />
* Click on the Settings Gear (by "Log Out")<br />
* Go to the "Payments" tab<br />
* Find i3 Detroit in the Active list<br />
* Click the Cancel button<br />
* Click to confirm<br />
* To be extra awesome, let the [[HOWTO_Be_Treasurer#Contact | Treasurer]] know.<br />
<br />
<br />
=== If you pay monthly using the old Amazon system ===<br />
* You can use the Amazon or the FoxyCart interface to cancel<br />
==== From Amazon.com ====<br />
* Log in to your Amazon account from a computer browser. (If you're on mobile, these steps might not work)<br />
* From the "Account & Lists" dropdown menu (near your name), Click "Orders"<br />
* Click "Amazon Pay"<br />
* Click "Merchant Agreements"<br />
* Find the i3 Detroit line. Click "Details"<br />
* Click "Cancel" and follow the prompts<br />
**NOTICE: Make sure you are cancelling the merchant agreement, not just one payment, or else you'll keep getting charged. (Contact Treasurer if you need refunds)<br />
* To be extra awesome, let the [[HOWTO_Be_Treasurer#Contact | Treasurer]] know.<br />
<br />
==== From FoxyCart ====<br />
* Find the email you got when you set up your AutoPay<br />
* Click the link after "Cancel this subscription:<br />
* Click on the "AmazonPay" button and get logged in to Amazon<br />
* Click the "Cancel" button and follow any prompts<br />
* To be extra awesome, let the [[HOWTO_Be_Treasurer#Contact | Treasurer]] know.<br />
</onlyinclude><br />
<br />
==Make a one time payment==<br />
*Useful for paying back dues or missed dues<br />
*NOT for making donations!<br />
<br />
====Using the Old System====<br />
*Use this button to make a one-time payment. It currently uses the old system interface.<br />
*To use this, enter the amount you want to pay (where it says "Enter amount") and then hit the button.<br />
*I've been told this looks odd in some browsers. We're looking for web help to pretty it up. Know anybody?<br />
<br />
<br />
<html><br />
<form accept-charset="utf-8" action="https://i3detroit.foxycart.com/cart" method="post" target="_blank"><br />
<input type="submit" value="One-Time Payment"><br />
<input name="name" type="hidden" value="Dues Payment"><br />
<input name="code" type="hidden" value="Dues"><br />
<input name="price" type="text" placeholder="Enter amount here"><br />
</form><br />
</html><br />
<br />
<br />
*When you check out, make sure you use the email you have on record. Check your account on i3detroit.org/CRM if you aren't sure which email you used.<br />
<br />
====Using the NEW system====<br />
*COMING SOON (use the old system for now)<br />
<br />
== When are Dues Billed? ==<br />
<br />
*The CRM invoices on the 1st of each month based upon which plan you are on at that date.<br />
*Your payment is billed on whatever you set up via Amazon or PayPal through FoxyCart, or via stripe through MakeAPI.<br />
<br />
== Donations ==<br />
<br />
* For Donations on a one-time basis, PayPal directly to treasurer@i3detroit.org . If you wish a written receipt for tax purposes, please indicate this in an email directly to treasurer@i3detroit.org with your name and DONATION on the Subject line.<br />
<br />
<br />
Send new and interesting questions to treasurer@i3detroit.org, or ask on the Slack channel, #ask_the_treasurer.<br />
<br />
<br />
==FAQ==<br />
<br />
* Q: I joined on March 16th and paid $59. When will I next get billed?<br />
** A: April 1. We don't do fractional months. New members get billed on the 1st of the next month. You just paid ahead for April.<br />
<br />
*Q: When do statements get sent out?<br />
**A: NEVER. They don't get sent out. It's the member's responsibility to keep on top of their dues.<br />
***You can review your account anytime online in the CRM, at i3detroit.org/CRM. <br />
***All new members should have CRM passwords. Contact membership@i3detroit.org if you do not.<br />
<br />
<br />
*Q: How do I go on Hiatus?<br />
**See: [[HOWTO Leave]]<br />
<br />
INSERT YOUR QUESTION HERE<br />
<br />
And remember there are SLACK channels for NEW MEMBERS and also an ASK THE TREASURER channel.<br />
<br />
<br />
<br />
<br />
<br />
[[Category:Policy]]<br />
[[Category:HOWTO]]</div>Nuance13xhttps://www.i3detroit.org/wi/index.php?title=Membership_Committee&diff=29672Membership Committee2023-06-13T23:23:22Z<p>Nuance13x: /* Useful Links */ Added Gmail Support page to show how to prevent i3 Detroit emails from getting to spam folder</p>
<hr />
<div>Prospective members: This page has instructions and information for the person who will help you become a new member.<br />
For instructions on how you should *start* the membership process, see [[New Member Orientation]] instead.<br />
<br />
{{Template:Procedure}}<br />
<br />
== When Should You Contact the Onboarding Officer? ==<br />
<br />
Send onboarding questions to e-mail: [mailto:membership@i3detroit.org membership@i3detroit.org]<br />
<br />
* Questions about joining<br />
* Questions regarding the [[New_Member_Orientation#How_to_join|membership process]] or [[Scholarship|scholarships]]<br />
* Going on or returning from [[Membership_Plans#Hiatus|hiatus]]<br />
<br />
== Who is currently doing this ==<br />
<br />
* Onboarding point of contact: [[User:Faloia]]<br />
** Onboarding people:<br />
*** TODO: who else?<br />
* Offboarding: [[User:Mattarnold]]<br />
<br />
= For New Members (Phase 1 and Above) =<br />
<br />
Here's some additional information you'll need while going through the onboarding process.<br />
<br />
== Mailing Lists and How to Use Them ==<br />
<br />
=== i3-Public Invite: ===<br />
<br />
This email list is open to anyone who wants to speak with i3 members. This list is for you if: <br />
* You are hosting an event at the space which will be open to the public. <br />
* Have business that doesn't have to be kept space-confidential.<br />
* Are a prospective member hoping someone can sign you in to work on your journey to membership.<br />
Joining this mailing list is a required prerequisite to becoming a member of i3 so, please accept this invitation!<br />
<br />
=== i3-Private Invite: ===<br />
<br />
This is the members-only list where you will find day to day business such as tool questions, policy discussions, event planning, etc. It's the place to ask most questions if you can't find info in the wiki! Get in the habit of reading it often, this is how we stay up to date on the group, but it can be high-volume so folders and filters are probably a good idea.<br />
<br />
Start by posting an introduction, tell us:<br />
<br />
* Who you are (name, preferred pronouns, and if you use a handle or nickname, tell us the story behind it!)<br />
* How you first heard about i3Detroit<br />
* What your talents are that you hope to share with other members<br />
* What you're most interested in learning<br />
* If you had a(nother) superpower, what would it be?<br />
<br />
Please include your name in the subject line (like "New member Pat Smith"), and it would also be really helpful to include a photo if you can.<br />
<br />
=== i3-Announce Invite: === <br />
<br />
This is the google group for i3 Detroit Announce. It is NOT for day to day business. It is important information that every member needs to read, such as vote announcements. This list will convey parking tickets mostly but also, should there be a flood, fire, robotic revolution, or any other major event affecting all members' use of the space, it'll be announced here.<br />
<br />
Please don't ignore or filter out i3-Announce; read it as it comes in!<br />
<br />
= For the Person Doing Onboarding =<br />
<br />
== Useful Links ==<br />
<br />
* Google sheets of submissions for [https://docs.google.com/spreadsheets/d/16j3tmLjDMepyo8PpbRR4TB5zY-Esb6T31kxL3uh366M/edit#gid=1932250680 Phase 1] and [https://docs.google.com/spreadsheets/d/1StiRzuz59fRg2xlPcyKqcl1tcNVYPmdRJ9n-oCeQnU0/edit#gid=1501444137 Phase 2] - ''completed by members''<br />
* [https://docs.google.com/spreadsheets/d/1TT9H9SebTp88JgWate40H2panmHaPMKDftr1kBXya7E/edit#gid=0 Checklist] for keeping track of what stage of the process different potential members are at and making sure all tasks have been completed on the VP of Onboarding side - ''completed by VP of Onboarding''<br />
* [https://support.google.com/mail/answer/1366858?sjid=13888741137612411429-NA Gmail Support]: Contains links to instructions for changing your Gmail settings to prevent i3 Detroit emails from being sent to spam folder.<br />
<br />
== How to Bring a New Member Onboard ==<br />
<br />
=== Phase 1 ===<br />
<br />
* [[Mailing_list|Public Mailing List]]: Add candidate to [https://groups.google.com/g/i3detroit-public i3detroit-public]<br />
* CRM (MakePi): Add candidate in [https://makepi-ui.i3detroit.org/search-users makepi]<br />
** enter realname (Note: does *NOT* need to be legal name)<br />
** enter username<br />
** set to ONBOARDING plan<br />
** save.<br />
** check member and onboarding checkboxes<br />
* Wiki: [[Special:UserLogin/signup|create wiki account]]<br />
* Phase 2 Link: If the above steps have been completed, then email member and CC membership@ link to [https://docs.google.com/forms/d/e/1FAIpQLSfvBKzOS7-jRdChurUZ7hz5pLGQG7o-9sARXBY40jtYE_Rdtw/viewform?usp=sf_linkm link Phase 2]<br />
<br />
=== Phase 2 ===<br />
<br />
* check candidate has the following:<br />
** Wiki account ([[Special:ActiveUsers|wiki activity]])<br />
** Slack account<br />
* CRM (Seltzer): Check that candidate's emergency contact info is present<br />
* CRM (Seltzer): Change plan from onboarding to 'member' or 'scholarship' or whatever as appropriate<br />
* [[Mailing_list|Announce Mailing List]]: Add candidate to [https://groups.google.com/g/i3detroit-announce i3detroit-announce] (use email in CRM)<br />
* [[Mailing_list|Member Mailing List]]: Add candidate to [https://groups.google.com/g/i3Detroit i3Detroit] (use email in CRM), ([[Mailing_list|Reference]])<br />
* If all the following has been completed, then do the following:<br />
**Email candidate to create new member post on [https://groups.google.com/g/i3Detroit i3Detroit];<br />
**Suggest finalization-and-key appointment (preferably at a member meeting)<br />
<br />
=== Final Memberification ===<br />
<br />
* New Member Post: Verify that candidate has made a new-member post in [https://groups.google.com/g/i3Detroit i3Detroit]<br />
* Close-the-Space Tour: tap another recently-joined member to share this work of teaching?)<br />
* Paper Membership Form ([[:File:NewMemberForm.pdf|PDF]] | [[:File:NewMemberFormEditable.docx|Editable]])-- Have candidate physically sign document and place document in folder.<br />
* Membership Dues: Have candidate pay dues and verify payment has been applied in CRM payments tab (email treasurer@ if not seeing it)<br />
* RFID Key: [[HOWTO Program a key|Program a key]] for the member<br />
* CRM: Start a plan for the member (that's not automatic anymore!)<br />
<br />
== Suggested Email Blurbs ==<br />
<br />
Contains a list of email templates for mails you might need to send to a new member.<br />
<br />
=== Stale List Invite Reminders ===<br />
<br />
Hello,<br />
<br />
I was checking on some membership paperwork today and noticed that you haven't accepted your invitation to i3Detroit's members-only Google Group:<br />
<br />
https://www.i3detroit.org/wiki/Mailing_list<br />
<br />
That means you're not receiving the group's internal communications, and it also means we haven't gotten your introductory post to learn about our newest member! Please look back into your email, it should've come from "i3detroit <i3detroit+noreply@googlegroups.com>" or something very much like that.<br />
<br />
or<br />
<br />
Hello,<br />
<br />
I was checking on some membership paperwork today and noticed that you haven't accepted your invitation to i3Detroit's important-announcements Google Group:<br />
<br />
https://www.i3detroit.org/wiki/Mailing_list<br />
<br />
That means you're not receiving the low-traffic announcements like elections, important space news, and abandoned property that might get thrown out! Please look back into your email, it should've come from "i3detroit-announce <i3detroit-announce+noreply@googlegroups.com>" or something very much like that.<br />
<br />
=== Phase 1 to 2 ===<br />
<br />
Congratulations, you have completed the steps for Phase 1 of the i3Detroit new member adventure! You should have received a pair of emails, one for your account on the [https://www.i3detroit.org/crm/ i3 CRM] (please go there and input your emergency contact and other useful information) and another granting you access to modify the [https://www.i3detroit.org/wiki/ i3Detroit Wiki] (if you add some stuff to your user page there people will know who you are, you should do that). Please set up passwords for both of these services and when that is done your journey will continue with [https://docs.google.com/forms/d/14ocPkCQdEsFscgU-SVBHW1ibhAkdpd_RfMMUWRA1A8k/viewform Phase 2!] Good luck!<br />
<br />
P.S. (anything they missed in phase 1 that's not bad enough to delay the process but should still be brought to their attention)<br />
<br />
=== Invite for Memberification ===<br />
<br />
You should have recently received emails inviting you to the i3detroit (private) and i3-announce mailing lists! Please join these lists and '''submit your introduction to the private list''' (see your i3detroit invitation for details). <br />
<br />
After that's done it is time for the final step in your journey to becoming an i3 Detroit member, the Memberification Meeting! These take place after the first general member meeting of the month (99% of the time this is the first Tuesday, but check the calendar to be sure). It is advisable (though not required) that you bring a laptop to this appointment to simplify dues payment set up. Please respond to this message with your availability so we know how many new members to expect at each session! If this time doesn't work for you let us know and we'll work something out.<br />
<br />
=== Scholarship Mails ===<br />
<br />
==== Expiring ====<br />
<br />
Hello! This is a reminder that your i3Detroit scholarship expires later this month. If you still have a financial need you are encouraged to reapply at www.i3detroit.org/scholarship. If you have any questions, feel free to email membership@i3detroit.org. Good luck!<br />
<br />
==== Approved ====<br />
<br />
===== Partial-Current Member =====<br />
<br />
Your application for a scholarship at i3 Detroit has been approved. The scholarship will be active starting yyyy.mm.dd and will be active for six months, ending on yyyy.mm.dd. You may apply for an extension but please do so at least two weeks before the expiration date. You received a scholarship of $xx so you will owe $yy in monthly dues.<br />
<br />
===== Full-Current Member =====<br />
<br />
Your application for a scholarship at i3 Detroit has been approved. The scholarship will be active starting yyyy.mm.dd and will be active for six months, ending on yyyy.mm.dd. You may apply for an extension but please do so at least two weeks before the expiration date. You received a full scholarship so you will not owe any monthly dues.<br />
<br />
===== Partial-future member =====<br />
<br />
Your application for a scholarship at i3 Detroit has been approved, contingent on you completing the membership process. The scholarship will be active starting when you become a member and will be active for six months. You may apply for an extension but please do so at least two weeks before the expiration date. You received a partial scholarship in the amount of $xx per month so you will owe $yy in monthly dues.<br />
<br />
===== Full-future member =====<br />
<br />
Your application for a scholarship at i3 Detroit has been approved, contingent on you completing the membership process. The scholarship will be active starting when you become a member and will be active for six months. You may apply for an extension but please do so at least two weeks before the expiration date. You received a full scholarship so you will not owe any monthly dues.<br />
<br />
= Working Notes =<br />
<br />
== About Onboarding-Related Roles ==<br />
<br />
=== Membership Role ===<br />
<br />
* Organize Friday Night Tours<br />
* [[New_Member_Orientation|New member sign up coordination]]<br />
* [[HOWTO Program a key|make keys]]<br />
* makes sure a CRM login is given to the new member<br />
* Gets member on e-mail lists<br />
* gives slack invite/tells them about slack<br />
* within 120 days contact new members them about helping out<br />
* refers change plan requests to Treasurer -><br />
* gets re-joined members' key reactivated<br />
* Coordination of [[HOWTO_Leave|former members]] and their various access and permissions<br />
* Occasionally go through the Google Groups and follow up with outstanding (not accepted) invitations.<br />
* Reports to board meetings<br />
** Number of new members, number of exited numbers, number of active onboarding people<br />
** Total number of members<br />
<br />
=== Treasurer Role ===<br />
<br />
* takes and accounts for dues<br />
* handles dunning (collections)<br />
* handles changing of membership plans in the CRM<br />
<br />
=== Offboarding Role ===<br />
<br />
* [[HOWTO Leave#Access_Revocation|Remove access to stuff when people leave]]<br />
* notifies exiting members about:<br />
** potential left storage and when it becomes i3 property<br />
** any loaned tools that need to be taken away or they will also become i3 property<br />
** ask for the key back<br />
** ask why they are leaving<br />
* follow up about:<br />
** storage (empty it, or tell storage@)<br />
** re-label tools as i3 property (wiki too)<br />
* collects and analyses information about why members are departing<br />
* Define what "hiatus" means [[Minutes:Board Meeting Minutes 20200811]]<br />
<br />
== Hiatus Duties/Hiatus Procedure ==<br />
<br />
=== On departure === <br />
<br />
* Set an end-date for the membership plan<br />
* Start a new "hiatus" plan, if requested.<br />
* Queue key deactivation (Nate B as MC, this means putting an entry in my "todo-when-at-i3" list)<br />
* Email the member (and cc the treasurer) that this is done<br />
* In that email, make sure they remembered to clean out their member storage, de-label the plot, and edit the [[Storage Plot List]]<br />
<br />
=== On return from hiatus ===<br />
<br />
* Confirm member is on all groups<br />
* Invite them to review/repeat the signup training if they feel it prudent<br />
* Reactivate key<br />
<br />
== Scholarship Links ==<br />
<br />
* Scholarship submission [https://docs.google.com/spreadsheets/d/1i7lZUhIAs0vmZ7lFVb5pDCdHrhhpA2uaHcNwpzEknCo/edit#gid=285224280 tracking sheet] - ''completed by members''<br />
* [https://docs.google.com/spreadsheets/d/1q0ZNIkAn6C-82LvsRENZG9IXE9aVbdjjIiM2F81sKSs/edit#gid=1891371225 Tracking sheet] for status of active and former scholarships - ''completed by VP of Onboarding''<br />
<br />
[[Category:Committee]]<br />
[[Category:HOWTO]]</div>Nuance13xhttps://www.i3detroit.org/wi/index.php?title=Membership_Committee&diff=29671Membership Committee2023-06-13T23:13:28Z<p>Nuance13x: /* i3-Announce Invite: */</p>
<hr />
<div>Prospective members: This page has instructions and information for the person who will help you become a new member.<br />
For instructions on how you should *start* the membership process, see [[New Member Orientation]] instead.<br />
<br />
{{Template:Procedure}}<br />
<br />
== When Should You Contact the Onboarding Officer? ==<br />
<br />
Send onboarding questions to e-mail: [mailto:membership@i3detroit.org membership@i3detroit.org]<br />
<br />
* Questions about joining<br />
* Questions regarding the [[New_Member_Orientation#How_to_join|membership process]] or [[Scholarship|scholarships]]<br />
* Going on or returning from [[Membership_Plans#Hiatus|hiatus]]<br />
<br />
== Who is currently doing this ==<br />
<br />
* Onboarding point of contact: [[User:Faloia]]<br />
** Onboarding people:<br />
*** TODO: who else?<br />
* Offboarding: [[User:Mattarnold]]<br />
<br />
= For New Members (Phase 1 and Above) =<br />
<br />
Here's some additional information you'll need while going through the onboarding process.<br />
<br />
== Mailing Lists and How to Use Them ==<br />
<br />
=== i3-Public Invite: ===<br />
<br />
This email list is open to anyone who wants to speak with i3 members. This list is for you if: <br />
* You are hosting an event at the space which will be open to the public. <br />
* Have business that doesn't have to be kept space-confidential.<br />
* Are a prospective member hoping someone can sign you in to work on your journey to membership.<br />
Joining this mailing list is a required prerequisite to becoming a member of i3 so, please accept this invitation!<br />
<br />
=== i3-Private Invite: ===<br />
<br />
This is the members-only list where you will find day to day business such as tool questions, policy discussions, event planning, etc. It's the place to ask most questions if you can't find info in the wiki! Get in the habit of reading it often, this is how we stay up to date on the group, but it can be high-volume so folders and filters are probably a good idea.<br />
<br />
Start by posting an introduction, tell us:<br />
<br />
* Who you are (name, preferred pronouns, and if you use a handle or nickname, tell us the story behind it!)<br />
* How you first heard about i3Detroit<br />
* What your talents are that you hope to share with other members<br />
* What you're most interested in learning<br />
* If you had a(nother) superpower, what would it be?<br />
<br />
Please include your name in the subject line (like "New member Pat Smith"), and it would also be really helpful to include a photo if you can.<br />
<br />
=== i3-Announce Invite: === <br />
<br />
This is the google group for i3 Detroit Announce. It is NOT for day to day business. It is important information that every member needs to read, such as vote announcements. This list will convey parking tickets mostly but also, should there be a flood, fire, robotic revolution, or any other major event affecting all members' use of the space, it'll be announced here.<br />
<br />
Please don't ignore or filter out i3-Announce; read it as it comes in!<br />
<br />
= For the Person Doing Onboarding =<br />
<br />
== Useful Links ==<br />
<br />
* Google sheets of submissions for [https://docs.google.com/spreadsheets/d/16j3tmLjDMepyo8PpbRR4TB5zY-Esb6T31kxL3uh366M/edit#gid=1932250680 Phase 1] and [https://docs.google.com/spreadsheets/d/1StiRzuz59fRg2xlPcyKqcl1tcNVYPmdRJ9n-oCeQnU0/edit#gid=1501444137 Phase 2] - ''completed by members''<br />
* [https://docs.google.com/spreadsheets/d/1TT9H9SebTp88JgWate40H2panmHaPMKDftr1kBXya7E/edit#gid=0 Checklist] for keeping track of what stage of the process different potential members are at and making sure all tasks have been completed on the VP of Onboarding side - ''completed by VP of Onboarding''<br />
<br />
== How to Bring a New Member Onboard ==<br />
<br />
=== Phase 1 ===<br />
<br />
* [[Mailing_list|Public Mailing List]]: Add candidate to [https://groups.google.com/g/i3detroit-public i3detroit-public]<br />
* CRM (MakePi): Add candidate in [https://makepi-ui.i3detroit.org/search-users makepi]<br />
** enter realname (Note: does *NOT* need to be legal name)<br />
** enter username<br />
** set to ONBOARDING plan<br />
** save.<br />
** check member and onboarding checkboxes<br />
* Wiki: [[Special:UserLogin/signup|create wiki account]]<br />
* Phase 2 Link: If the above steps have been completed, then email member and CC membership@ link to [https://docs.google.com/forms/d/e/1FAIpQLSfvBKzOS7-jRdChurUZ7hz5pLGQG7o-9sARXBY40jtYE_Rdtw/viewform?usp=sf_linkm link Phase 2]<br />
<br />
=== Phase 2 ===<br />
<br />
* check candidate has the following:<br />
** Wiki account ([[Special:ActiveUsers|wiki activity]])<br />
** Slack account<br />
* CRM (Seltzer): Check that candidate's emergency contact info is present<br />
* CRM (Seltzer): Change plan from onboarding to 'member' or 'scholarship' or whatever as appropriate<br />
* [[Mailing_list|Announce Mailing List]]: Add candidate to [https://groups.google.com/g/i3detroit-announce i3detroit-announce] (use email in CRM)<br />
* [[Mailing_list|Member Mailing List]]: Add candidate to [https://groups.google.com/g/i3Detroit i3Detroit] (use email in CRM), ([[Mailing_list|Reference]])<br />
* If all the following has been completed, then do the following:<br />
**Email candidate to create new member post on [https://groups.google.com/g/i3Detroit i3Detroit];<br />
**Suggest finalization-and-key appointment (preferably at a member meeting)<br />
<br />
=== Final Memberification ===<br />
<br />
* New Member Post: Verify that candidate has made a new-member post in [https://groups.google.com/g/i3Detroit i3Detroit]<br />
* Close-the-Space Tour: tap another recently-joined member to share this work of teaching?)<br />
* Paper Membership Form ([[:File:NewMemberForm.pdf|PDF]] | [[:File:NewMemberFormEditable.docx|Editable]])-- Have candidate physically sign document and place document in folder.<br />
* Membership Dues: Have candidate pay dues and verify payment has been applied in CRM payments tab (email treasurer@ if not seeing it)<br />
* RFID Key: [[HOWTO Program a key|Program a key]] for the member<br />
* CRM: Start a plan for the member (that's not automatic anymore!)<br />
<br />
== Suggested Email Blurbs ==<br />
<br />
Contains a list of email templates for mails you might need to send to a new member.<br />
<br />
=== Stale List Invite Reminders ===<br />
<br />
Hello,<br />
<br />
I was checking on some membership paperwork today and noticed that you haven't accepted your invitation to i3Detroit's members-only Google Group:<br />
<br />
https://www.i3detroit.org/wiki/Mailing_list<br />
<br />
That means you're not receiving the group's internal communications, and it also means we haven't gotten your introductory post to learn about our newest member! Please look back into your email, it should've come from "i3detroit <i3detroit+noreply@googlegroups.com>" or something very much like that.<br />
<br />
or<br />
<br />
Hello,<br />
<br />
I was checking on some membership paperwork today and noticed that you haven't accepted your invitation to i3Detroit's important-announcements Google Group:<br />
<br />
https://www.i3detroit.org/wiki/Mailing_list<br />
<br />
That means you're not receiving the low-traffic announcements like elections, important space news, and abandoned property that might get thrown out! Please look back into your email, it should've come from "i3detroit-announce <i3detroit-announce+noreply@googlegroups.com>" or something very much like that.<br />
<br />
=== Phase 1 to 2 ===<br />
<br />
Congratulations, you have completed the steps for Phase 1 of the i3Detroit new member adventure! You should have received a pair of emails, one for your account on the [https://www.i3detroit.org/crm/ i3 CRM] (please go there and input your emergency contact and other useful information) and another granting you access to modify the [https://www.i3detroit.org/wiki/ i3Detroit Wiki] (if you add some stuff to your user page there people will know who you are, you should do that). Please set up passwords for both of these services and when that is done your journey will continue with [https://docs.google.com/forms/d/14ocPkCQdEsFscgU-SVBHW1ibhAkdpd_RfMMUWRA1A8k/viewform Phase 2!] Good luck!<br />
<br />
P.S. (anything they missed in phase 1 that's not bad enough to delay the process but should still be brought to their attention)<br />
<br />
=== Invite for Memberification ===<br />
<br />
You should have recently received emails inviting you to the i3detroit (private) and i3-announce mailing lists! Please join these lists and '''submit your introduction to the private list''' (see your i3detroit invitation for details). <br />
<br />
After that's done it is time for the final step in your journey to becoming an i3 Detroit member, the Memberification Meeting! These take place after the first general member meeting of the month (99% of the time this is the first Tuesday, but check the calendar to be sure). It is advisable (though not required) that you bring a laptop to this appointment to simplify dues payment set up. Please respond to this message with your availability so we know how many new members to expect at each session! If this time doesn't work for you let us know and we'll work something out.<br />
<br />
=== Scholarship Mails ===<br />
<br />
==== Expiring ====<br />
<br />
Hello! This is a reminder that your i3Detroit scholarship expires later this month. If you still have a financial need you are encouraged to reapply at www.i3detroit.org/scholarship. If you have any questions, feel free to email membership@i3detroit.org. Good luck!<br />
<br />
==== Approved ====<br />
<br />
===== Partial-Current Member =====<br />
<br />
Your application for a scholarship at i3 Detroit has been approved. The scholarship will be active starting yyyy.mm.dd and will be active for six months, ending on yyyy.mm.dd. You may apply for an extension but please do so at least two weeks before the expiration date. You received a scholarship of $xx so you will owe $yy in monthly dues.<br />
<br />
===== Full-Current Member =====<br />
<br />
Your application for a scholarship at i3 Detroit has been approved. The scholarship will be active starting yyyy.mm.dd and will be active for six months, ending on yyyy.mm.dd. You may apply for an extension but please do so at least two weeks before the expiration date. You received a full scholarship so you will not owe any monthly dues.<br />
<br />
===== Partial-future member =====<br />
<br />
Your application for a scholarship at i3 Detroit has been approved, contingent on you completing the membership process. The scholarship will be active starting when you become a member and will be active for six months. You may apply for an extension but please do so at least two weeks before the expiration date. You received a partial scholarship in the amount of $xx per month so you will owe $yy in monthly dues.<br />
<br />
===== Full-future member =====<br />
<br />
Your application for a scholarship at i3 Detroit has been approved, contingent on you completing the membership process. The scholarship will be active starting when you become a member and will be active for six months. You may apply for an extension but please do so at least two weeks before the expiration date. You received a full scholarship so you will not owe any monthly dues.<br />
<br />
= Working Notes =<br />
<br />
== About Onboarding-Related Roles ==<br />
<br />
=== Membership Role ===<br />
<br />
* Organize Friday Night Tours<br />
* [[New_Member_Orientation|New member sign up coordination]]<br />
* [[HOWTO Program a key|make keys]]<br />
* makes sure a CRM login is given to the new member<br />
* Gets member on e-mail lists<br />
* gives slack invite/tells them about slack<br />
* within 120 days contact new members them about helping out<br />
* refers change plan requests to Treasurer -><br />
* gets re-joined members' key reactivated<br />
* Coordination of [[HOWTO_Leave|former members]] and their various access and permissions<br />
* Occasionally go through the Google Groups and follow up with outstanding (not accepted) invitations.<br />
* Reports to board meetings<br />
** Number of new members, number of exited numbers, number of active onboarding people<br />
** Total number of members<br />
<br />
=== Treasurer Role ===<br />
<br />
* takes and accounts for dues<br />
* handles dunning (collections)<br />
* handles changing of membership plans in the CRM<br />
<br />
=== Offboarding Role ===<br />
<br />
* [[HOWTO Leave#Access_Revocation|Remove access to stuff when people leave]]<br />
* notifies exiting members about:<br />
** potential left storage and when it becomes i3 property<br />
** any loaned tools that need to be taken away or they will also become i3 property<br />
** ask for the key back<br />
** ask why they are leaving<br />
* follow up about:<br />
** storage (empty it, or tell storage@)<br />
** re-label tools as i3 property (wiki too)<br />
* collects and analyses information about why members are departing<br />
* Define what "hiatus" means [[Minutes:Board Meeting Minutes 20200811]]<br />
<br />
== Hiatus Duties/Hiatus Procedure ==<br />
<br />
=== On departure === <br />
<br />
* Set an end-date for the membership plan<br />
* Start a new "hiatus" plan, if requested.<br />
* Queue key deactivation (Nate B as MC, this means putting an entry in my "todo-when-at-i3" list)<br />
* Email the member (and cc the treasurer) that this is done<br />
* In that email, make sure they remembered to clean out their member storage, de-label the plot, and edit the [[Storage Plot List]]<br />
<br />
=== On return from hiatus ===<br />
<br />
* Confirm member is on all groups<br />
* Invite them to review/repeat the signup training if they feel it prudent<br />
* Reactivate key<br />
<br />
== Scholarship Links ==<br />
<br />
* Scholarship submission [https://docs.google.com/spreadsheets/d/1i7lZUhIAs0vmZ7lFVb5pDCdHrhhpA2uaHcNwpzEknCo/edit#gid=285224280 tracking sheet] - ''completed by members''<br />
* [https://docs.google.com/spreadsheets/d/1q0ZNIkAn6C-82LvsRENZG9IXE9aVbdjjIiM2F81sKSs/edit#gid=1891371225 Tracking sheet] for status of active and former scholarships - ''completed by VP of Onboarding''<br />
<br />
[[Category:Committee]]<br />
[[Category:HOWTO]]</div>Nuance13xhttps://www.i3detroit.org/wi/index.php?title=Membership_Committee&diff=29601Membership Committee2023-05-10T00:50:57Z<p>Nuance13x: /* phase steps */</p>
<hr />
<div>{{Template:Procedure}}<br />
When a Vice-President will miss a Board/Member meeting, best practice is to inform the Board email list. That way, the group knows to not delay the meeting waiting for everyone to arrive. It is not necessary to provide an excuse. It is also considerate, before taking a break from the work you are doing together with your colleagues, to briefly inform them, so they know to move forward without holding up deliberations.<br />
<br />
== Contact ==<br />
e-mail: [mailto:membership@i3detroit.org membership@i3detroit.org]<br />
<br />
=== When Should You Contact This Officer ===<br />
* Questions about joining<br />
* Questions regarding the [[New_Member_Orientation#How_to_join|membership process]] or [[Scholarship|scholarships]]<br />
* Going on or returning from [[Membership_Plans#Hiatus|hiatus]]<br />
<br />
== Duties ==<br />
<br />
=== Duties breakdown between Treasurer, onboarding, and retention ===<br />
<br />
===== Membership =====<br />
* Organize Friday Night Tours<br />
* [[New_Member_Orientation|New member sign up coordination]]<br />
* [[HOWTO Program a key|make keys]]<br />
* makes sure a CRM login is given to the new member<br />
* Gets member on e-mail lists<br />
* gives slack invite/tells them about slack<br />
* within 120 days contact new members them about helping out<br />
* refers change plan requests to Treasurer -><br />
* gets re-joined members' key reactivated<br />
* Coordination of [[HOWTO_Leave|former members]] and their various access and permissions<br />
* Occasionally go through the Google Groups and follow up with outstanding (not accepted) invitations.<br />
<br />
===== Treasurer =====<br />
* takes and accounts for dues<br />
* handles dunning (collections)<br />
* handles changing of membership plans in the CRM<br />
<br />
===== Offboarding =====<br />
<br />
* [[HOWTO Leave#Access_Revocation|Remove access to stuff when people leave]]<br />
* notifies exiting members about:<br />
** potential left storage and when it becomes i3 property<br />
** any loaned tools that need to be taken away or they will also become i3 property<br />
** ask for the key back<br />
** ask why they are leaving<br />
* follow up about:<br />
** storage (empty it, or tell storage@)<br />
** re-label tools as i3 property (wiki too)<br />
* collects and analyses information about why members are departing<br />
* Define what "hiatus" means [[Minutes:Board Meeting Minutes 20200811]]<br />
<br />
=== Reporting at Board Meetings===<br />
* Number of new members, number of exited numbers, number of active onboarding people<br />
* Total number of members<br />
<br />
== On departure == <br />
<br />
* Set an end-date for the membership plan<br />
* Start a new "hiatus" plan, if requested.<br />
* Queue key deactivation (Nate B as MC, this means putting an entry in my "todo-when-at-i3" list)<br />
* Email the member (and cc the treasurer) that this is done<br />
* In that email, make sure they remembered to clean out their member storage, de-label the plot, and edit the [[Storage Plot List]]<br />
<br />
== On return from hiatus ==<br />
<br />
* Confirm member is on all groups<br />
* Invite them to review/repeat the signup training if they feel it prudent<br />
* Reactivate key<br />
<br />
== Useful links ==<br />
=== Onboarding Process ===<br />
* Google sheets of submissions for [https://docs.google.com/spreadsheets/d/16j3tmLjDMepyo8PpbRR4TB5zY-Esb6T31kxL3uh366M/edit#gid=1932250680 Phase 1] and [https://docs.google.com/spreadsheets/d/1StiRzuz59fRg2xlPcyKqcl1tcNVYPmdRJ9n-oCeQnU0/edit#gid=1501444137 Phase 2] - ''completed by members''<br />
* [https://docs.google.com/spreadsheets/d/1TT9H9SebTp88JgWate40H2panmHaPMKDftr1kBXya7E/edit#gid=0 Checklist] for keeping track of what stage of the process different potential members are at and making sure all tasks have been completed on the VP of Onboarding side - ''completed by VP of Onboarding''<br />
=== Scholarship Administration ===<br />
* Scholarship submission [https://docs.google.com/spreadsheets/d/1i7lZUhIAs0vmZ7lFVb5pDCdHrhhpA2uaHcNwpzEknCo/edit#gid=285224280 tracking sheet] - ''completed by members''<br />
* [https://docs.google.com/spreadsheets/d/1q0ZNIkAn6C-82LvsRENZG9IXE9aVbdjjIiM2F81sKSs/edit#gid=1891371225 Tracking sheet] for status of active and former scholarships - ''completed by VP of Onboarding''<br />
=== The Great Key Reactivation of 2020 ===<br />
* PIN/key status tracking [https://docs.google.com/spreadsheets/d/1r41CNyWASyKYjTDgUu7Bp_ECEwTt7CXiLQOEvjBHfFE/edit#gid=0 workbook] recording the status of each members keys as well as some automation to determine who has met the required criteria (waiver and previously COVID policy Google Form) to have their key turned back on<br />
* [https://www.i3detroit.org/whysman/i3-signin/admin/overview.php List] of completed liability waivers (and a [https://docs.google.com/spreadsheets/d/1LAiZlGNYk9u_boPA-EpcUU76f6mIHChpLkTI7Ygz6os/edit#gid=0 bonus form] for converting that data into a format that can be dumped directly into the PIN workbook)<br />
<br />
== Onboarding VP Email Blurbs ==<br />
<br />
=== Email List Invites ===<br />
<br />
'''i3-Public Invite:'''<br />
This email list is open to anyone who wants to speak with i3 members. This list is for you if: <br />
* You are hosting an event at the space which will be open to the public. <br />
* Have business that doesn't have to be kept space-confidential.<br />
* Are a prospective member hoping someone can sign you in to work on your journey to membership.<br />
Joining this mailing list is a required prerequisite to becoming a member of i3 so, please accept this invitation!<br />
<br />
'''i3-Private Invite:'''<br />
This is the members-only list where you will find day to day business such as tool questions, policy discussions, event planning, etc. It's the place to ask most questions if you can't find info in the wiki! Get in the habit of reading it often, this is how we stay up to date on the group, but it can be high-volume so folders and filters are probably a good idea.<br />
<br />
Start by posting an introduction, tell us:<br />
<br />
* Who you are (name, preferred pronouns, and if you use a handle or nickname, tell us the story behind it!)<br />
* How you first heard about i3Detroit<br />
* What your talents are that you hope to share with other members<br />
* What you're most interested in learning<br />
* If you had a(nother) superpower, what would it be?<br />
<br />
Please include your name in the subject line (like "New member Pat Smith"), and it would also be really helpful to include a photo if you can.<br />
<br />
'''i3-Announce Invite:'''<br />
This is the google group for i3 Detroit Announce. It is NOT for day to day business. It is important information that every member needs to read, such as vote announcements. This list will convey parking tickets mostly but also, should there be a flood, fire, robotic revolution, or any other major event affecting all members' use of the space, it'll be announced here.<br />
<br />
Please don't filter this one; read it as it comes in!<br />
<br />
=== Stale List Invite Reminders ===<br />
Hello,<br />
<br />
I was checking on some membership paperwork today and noticed that you haven't accepted your invitation to i3Detroit's members-only Google Group:<br />
<br />
https://www.i3detroit.org/wiki/Mailing_list<br />
<br />
That means you're not receiving the group's internal communications, and it also means we haven't gotten your introductory post to learn about our newest member! Please look back into your email, it should've come from "i3detroit <i3detroit+noreply@googlegroups.com>" or something very much like that.<br />
<br />
or<br />
<br />
Hello,<br />
<br />
I was checking on some membership paperwork today and noticed that you haven't accepted your invitation to i3Detroit's important-announcements Google Group:<br />
<br />
https://www.i3detroit.org/wiki/Mailing_list<br />
<br />
That means you're not receiving the low-traffic announcements like elections, important space news, and abandoned property that might get thrown out! Please look back into your email, it should've come from "i3detroit-announce <i3detroit-announce+noreply@googlegroups.com>" or something very much like that.<br />
<br />
=== Other Emails ===<br />
<br />
'''Phase 1 to 2'''<br />
Congratulations, you have completed the steps for Phase 1 of the i3Detroit new member adventure! You should have received a pair of emails, one for your account on the [https://www.i3detroit.org/crm/ i3 CRM] (please go there and input your emergency contact and other useful information) and another granting you access to modify the [https://www.i3detroit.org/wiki/ i3Detroit Wiki] (if you add some stuff to your user page there people will know who you are, you should do that). Please set up passwords for both of these services and when that is done your journey will continue with [https://docs.google.com/forms/d/14ocPkCQdEsFscgU-SVBHW1ibhAkdpd_RfMMUWRA1A8k/viewform Phase 2!] Good luck!<br />
<br />
P.S. (anything they missed in phase 1 that's not bad enough to delay the process but should still be brought to their attention)<br />
<br />
'''Invite for Memberification:'''<br />
You should have recently received emails inviting you to the i3detroit (private) and i3-announce mailing lists! Please join these lists and '''submit your introduction to the private list''' (see your i3detroit invitation for details). <br />
<br />
After that's done it is time for the final step in your journey to becoming an i3 Detroit member, the Memberification Meeting! These take place after the first general member meeting of the month (99% of the time this is the first Tuesday, but check the calendar to be sure). It is advisable (though not required) that you bring a laptop to this appointment to simplify dues payment set up. Please respond to this message with your availability so we know how many new members to expect at each session! If this time doesn't work for you let us know and we'll work something out.<br />
<br />
'''Scholarship Expiration Reminder:'''<br />
Hello! This is a reminder that your i3Detroit scholarship expires later this month. If you still have a financial need you are encouraged to reapply at www.i3detroit.org/scholarship. If you have any questions, feel free to email membership@i3detroit.org. Good luck!<br />
<br />
'''Scholarship Emails'''<br />
<br />
Partial-Current Member:<br />
<br />
Your application for a scholarship at i3 Detroit has been approved. The scholarship will be active starting yyyy.mm.dd and will be active for six months, ending on yyyy.mm.dd. You may apply for an extension but please do so at least two weeks before the expiration date. You received a scholarship of $xx so you will owe $yy in monthly dues.<br />
<br />
Full-Current Member:<br />
<br />
Your application for a scholarship at i3 Detroit has been approved. The scholarship will be active starting yyyy.mm.dd and will be active for six months, ending on yyyy.mm.dd. You may apply for an extension but please do so at least two weeks before the expiration date. You received a full scholarship so you will not owe any monthly dues.<br />
<br />
Partial-future member:<br />
<br />
Your application for a scholarship at i3 Detroit has been approved, contingent on you completing the membership process. The scholarship will be active starting when you become a member and will be active for six months. You may apply for an extension but please do so at least two weeks before the expiration date. You received a partial scholarship in the amount of $xx per month so you will owe $yy in monthly dues.<br />
<br />
Full-future member:<br />
<br />
Your application for a scholarship at i3 Detroit has been approved, contingent on you completing the membership process. The scholarship will be active starting when you become a member and will be active for six months. You may apply for an extension but please do so at least two weeks before the expiration date. You received a full scholarship so you will not owe any monthly dues.<br />
<br />
= phase steps =<br />
== after phase 1 ==<br />
* [[Mailing_list|Public Mailing List]]: Add candidate to [https://groups.google.com/g/i3detroit-public i3detroit-public]<br />
* CRM (MakePi): Add candidate in [https://makepi-ui.i3detroit.org/search-users makepi]<br />
** enter realname (Note: does *NOT* need to be legal name)<br />
** enter username<br />
** set to ONBOARDING plan<br />
** save.<br />
** check member and onboarding checkboxes<br />
* Wiki: [[Special:UserLogin/signup|create wiki account]]<br />
* Phase 2 Link: If the above steps have been completed, then email member and CC membership@ link to [https://docs.google.com/forms/d/e/1FAIpQLSfvBKzOS7-jRdChurUZ7hz5pLGQG7o-9sARXBY40jtYE_Rdtw/viewform?usp=sf_linkm link Phase 2]<br />
<br />
== after phase 2 ==<br />
* check candidate has the following:<br />
** Wiki account ([[Special:ActiveUsers|wiki activity]])<br />
** Slack account<br />
* CRM (Seltzer): Check that candidate's emergency contact info is present<br />
* CRM (Seltzer): Change plan from onboarding to 'member' or 'scholarship' or whatever as appropriate<br />
* [[Mailing_list|Announce Mailing List]]: Add candidate to [https://groups.google.com/g/i3detroit-announce i3detroit-announce] (use email in CRM)<br />
* [[Mailing_list|Member Mailing List]]: Add candidate to [https://groups.google.com/g/i3Detroit i3Detroit] (use email in CRM), ([[Mailing_list|Reference]])<br />
* If all the following has been completed, then do the following:<br />
**Email candidate to create new member post on [https://groups.google.com/g/i3Detroit i3Detroit];<br />
**Suggest finalization-and-key appointment (preferably at a member meeting)<br />
<br />
== final memberification ==<br />
* New Member Post: Verify that candidate has made a new-member post in [https://groups.google.com/g/i3Detroit i3Detroit]<br />
* Close-the-Space Tour: tap another recently-joined member to share this work of teaching?)<br />
* Paper Membership Form ([[:File:NewMemberForm.pdf|PDF]] | [[:File:NewMemberFormEditable.docx|Editable]])-- Have candidate physically sign document and place document in folder.<br />
* Membership Dues: Have candidate pay dues and verify payment has been applied in CRM payments tab (email treasurer@ if not seeing it)<br />
* RFID Key: [[HOWTO Program a key|Program a key]] for the member<br />
* CRM: Start a plan for the member (that's not automatic anymore!)<br />
<br />
[[Category:Committee]]<br />
[[Category:HOWTO]]</div>Nuance13xhttps://www.i3detroit.org/wi/index.php?title=Membership_Committee&diff=29600Membership Committee2023-05-10T00:50:33Z<p>Nuance13x: /* after phase 1 */</p>
<hr />
<div>{{Template:Procedure}}<br />
When a Vice-President will miss a Board/Member meeting, best practice is to inform the Board email list. That way, the group knows to not delay the meeting waiting for everyone to arrive. It is not necessary to provide an excuse. It is also considerate, before taking a break from the work you are doing together with your colleagues, to briefly inform them, so they know to move forward without holding up deliberations.<br />
<br />
== Contact ==<br />
e-mail: [mailto:membership@i3detroit.org membership@i3detroit.org]<br />
<br />
=== When Should You Contact This Officer ===<br />
* Questions about joining<br />
* Questions regarding the [[New_Member_Orientation#How_to_join|membership process]] or [[Scholarship|scholarships]]<br />
* Going on or returning from [[Membership_Plans#Hiatus|hiatus]]<br />
<br />
== Duties ==<br />
<br />
=== Duties breakdown between Treasurer, onboarding, and retention ===<br />
<br />
===== Membership =====<br />
* Organize Friday Night Tours<br />
* [[New_Member_Orientation|New member sign up coordination]]<br />
* [[HOWTO Program a key|make keys]]<br />
* makes sure a CRM login is given to the new member<br />
* Gets member on e-mail lists<br />
* gives slack invite/tells them about slack<br />
* within 120 days contact new members them about helping out<br />
* refers change plan requests to Treasurer -><br />
* gets re-joined members' key reactivated<br />
* Coordination of [[HOWTO_Leave|former members]] and their various access and permissions<br />
* Occasionally go through the Google Groups and follow up with outstanding (not accepted) invitations.<br />
<br />
===== Treasurer =====<br />
* takes and accounts for dues<br />
* handles dunning (collections)<br />
* handles changing of membership plans in the CRM<br />
<br />
===== Offboarding =====<br />
<br />
* [[HOWTO Leave#Access_Revocation|Remove access to stuff when people leave]]<br />
* notifies exiting members about:<br />
** potential left storage and when it becomes i3 property<br />
** any loaned tools that need to be taken away or they will also become i3 property<br />
** ask for the key back<br />
** ask why they are leaving<br />
* follow up about:<br />
** storage (empty it, or tell storage@)<br />
** re-label tools as i3 property (wiki too)<br />
* collects and analyses information about why members are departing<br />
* Define what "hiatus" means [[Minutes:Board Meeting Minutes 20200811]]<br />
<br />
=== Reporting at Board Meetings===<br />
* Number of new members, number of exited numbers, number of active onboarding people<br />
* Total number of members<br />
<br />
== On departure == <br />
<br />
* Set an end-date for the membership plan<br />
* Start a new "hiatus" plan, if requested.<br />
* Queue key deactivation (Nate B as MC, this means putting an entry in my "todo-when-at-i3" list)<br />
* Email the member (and cc the treasurer) that this is done<br />
* In that email, make sure they remembered to clean out their member storage, de-label the plot, and edit the [[Storage Plot List]]<br />
<br />
== On return from hiatus ==<br />
<br />
* Confirm member is on all groups<br />
* Invite them to review/repeat the signup training if they feel it prudent<br />
* Reactivate key<br />
<br />
== Useful links ==<br />
=== Onboarding Process ===<br />
* Google sheets of submissions for [https://docs.google.com/spreadsheets/d/16j3tmLjDMepyo8PpbRR4TB5zY-Esb6T31kxL3uh366M/edit#gid=1932250680 Phase 1] and [https://docs.google.com/spreadsheets/d/1StiRzuz59fRg2xlPcyKqcl1tcNVYPmdRJ9n-oCeQnU0/edit#gid=1501444137 Phase 2] - ''completed by members''<br />
* [https://docs.google.com/spreadsheets/d/1TT9H9SebTp88JgWate40H2panmHaPMKDftr1kBXya7E/edit#gid=0 Checklist] for keeping track of what stage of the process different potential members are at and making sure all tasks have been completed on the VP of Onboarding side - ''completed by VP of Onboarding''<br />
=== Scholarship Administration ===<br />
* Scholarship submission [https://docs.google.com/spreadsheets/d/1i7lZUhIAs0vmZ7lFVb5pDCdHrhhpA2uaHcNwpzEknCo/edit#gid=285224280 tracking sheet] - ''completed by members''<br />
* [https://docs.google.com/spreadsheets/d/1q0ZNIkAn6C-82LvsRENZG9IXE9aVbdjjIiM2F81sKSs/edit#gid=1891371225 Tracking sheet] for status of active and former scholarships - ''completed by VP of Onboarding''<br />
=== The Great Key Reactivation of 2020 ===<br />
* PIN/key status tracking [https://docs.google.com/spreadsheets/d/1r41CNyWASyKYjTDgUu7Bp_ECEwTt7CXiLQOEvjBHfFE/edit#gid=0 workbook] recording the status of each members keys as well as some automation to determine who has met the required criteria (waiver and previously COVID policy Google Form) to have their key turned back on<br />
* [https://www.i3detroit.org/whysman/i3-signin/admin/overview.php List] of completed liability waivers (and a [https://docs.google.com/spreadsheets/d/1LAiZlGNYk9u_boPA-EpcUU76f6mIHChpLkTI7Ygz6os/edit#gid=0 bonus form] for converting that data into a format that can be dumped directly into the PIN workbook)<br />
<br />
== Onboarding VP Email Blurbs ==<br />
<br />
=== Email List Invites ===<br />
<br />
'''i3-Public Invite:'''<br />
This email list is open to anyone who wants to speak with i3 members. This list is for you if: <br />
* You are hosting an event at the space which will be open to the public. <br />
* Have business that doesn't have to be kept space-confidential.<br />
* Are a prospective member hoping someone can sign you in to work on your journey to membership.<br />
Joining this mailing list is a required prerequisite to becoming a member of i3 so, please accept this invitation!<br />
<br />
'''i3-Private Invite:'''<br />
This is the members-only list where you will find day to day business such as tool questions, policy discussions, event planning, etc. It's the place to ask most questions if you can't find info in the wiki! Get in the habit of reading it often, this is how we stay up to date on the group, but it can be high-volume so folders and filters are probably a good idea.<br />
<br />
Start by posting an introduction, tell us:<br />
<br />
* Who you are (name, preferred pronouns, and if you use a handle or nickname, tell us the story behind it!)<br />
* How you first heard about i3Detroit<br />
* What your talents are that you hope to share with other members<br />
* What you're most interested in learning<br />
* If you had a(nother) superpower, what would it be?<br />
<br />
Please include your name in the subject line (like "New member Pat Smith"), and it would also be really helpful to include a photo if you can.<br />
<br />
'''i3-Announce Invite:'''<br />
This is the google group for i3 Detroit Announce. It is NOT for day to day business. It is important information that every member needs to read, such as vote announcements. This list will convey parking tickets mostly but also, should there be a flood, fire, robotic revolution, or any other major event affecting all members' use of the space, it'll be announced here.<br />
<br />
Please don't filter this one; read it as it comes in!<br />
<br />
=== Stale List Invite Reminders ===<br />
Hello,<br />
<br />
I was checking on some membership paperwork today and noticed that you haven't accepted your invitation to i3Detroit's members-only Google Group:<br />
<br />
https://www.i3detroit.org/wiki/Mailing_list<br />
<br />
That means you're not receiving the group's internal communications, and it also means we haven't gotten your introductory post to learn about our newest member! Please look back into your email, it should've come from "i3detroit <i3detroit+noreply@googlegroups.com>" or something very much like that.<br />
<br />
or<br />
<br />
Hello,<br />
<br />
I was checking on some membership paperwork today and noticed that you haven't accepted your invitation to i3Detroit's important-announcements Google Group:<br />
<br />
https://www.i3detroit.org/wiki/Mailing_list<br />
<br />
That means you're not receiving the low-traffic announcements like elections, important space news, and abandoned property that might get thrown out! Please look back into your email, it should've come from "i3detroit-announce <i3detroit-announce+noreply@googlegroups.com>" or something very much like that.<br />
<br />
=== Other Emails ===<br />
<br />
'''Phase 1 to 2'''<br />
Congratulations, you have completed the steps for Phase 1 of the i3Detroit new member adventure! You should have received a pair of emails, one for your account on the [https://www.i3detroit.org/crm/ i3 CRM] (please go there and input your emergency contact and other useful information) and another granting you access to modify the [https://www.i3detroit.org/wiki/ i3Detroit Wiki] (if you add some stuff to your user page there people will know who you are, you should do that). Please set up passwords for both of these services and when that is done your journey will continue with [https://docs.google.com/forms/d/14ocPkCQdEsFscgU-SVBHW1ibhAkdpd_RfMMUWRA1A8k/viewform Phase 2!] Good luck!<br />
<br />
P.S. (anything they missed in phase 1 that's not bad enough to delay the process but should still be brought to their attention)<br />
<br />
'''Invite for Memberification:'''<br />
You should have recently received emails inviting you to the i3detroit (private) and i3-announce mailing lists! Please join these lists and '''submit your introduction to the private list''' (see your i3detroit invitation for details). <br />
<br />
After that's done it is time for the final step in your journey to becoming an i3 Detroit member, the Memberification Meeting! These take place after the first general member meeting of the month (99% of the time this is the first Tuesday, but check the calendar to be sure). It is advisable (though not required) that you bring a laptop to this appointment to simplify dues payment set up. Please respond to this message with your availability so we know how many new members to expect at each session! If this time doesn't work for you let us know and we'll work something out.<br />
<br />
'''Scholarship Expiration Reminder:'''<br />
Hello! This is a reminder that your i3Detroit scholarship expires later this month. If you still have a financial need you are encouraged to reapply at www.i3detroit.org/scholarship. If you have any questions, feel free to email membership@i3detroit.org. Good luck!<br />
<br />
'''Scholarship Emails'''<br />
<br />
Partial-Current Member:<br />
<br />
Your application for a scholarship at i3 Detroit has been approved. The scholarship will be active starting yyyy.mm.dd and will be active for six months, ending on yyyy.mm.dd. You may apply for an extension but please do so at least two weeks before the expiration date. You received a scholarship of $xx so you will owe $yy in monthly dues.<br />
<br />
Full-Current Member:<br />
<br />
Your application for a scholarship at i3 Detroit has been approved. The scholarship will be active starting yyyy.mm.dd and will be active for six months, ending on yyyy.mm.dd. You may apply for an extension but please do so at least two weeks before the expiration date. You received a full scholarship so you will not owe any monthly dues.<br />
<br />
Partial-future member:<br />
<br />
Your application for a scholarship at i3 Detroit has been approved, contingent on you completing the membership process. The scholarship will be active starting when you become a member and will be active for six months. You may apply for an extension but please do so at least two weeks before the expiration date. You received a partial scholarship in the amount of $xx per month so you will owe $yy in monthly dues.<br />
<br />
Full-future member:<br />
<br />
Your application for a scholarship at i3 Detroit has been approved, contingent on you completing the membership process. The scholarship will be active starting when you become a member and will be active for six months. You may apply for an extension but please do so at least two weeks before the expiration date. You received a full scholarship so you will not owe any monthly dues.<br />
<br />
= phase steps =<br />
== after phase 1 ==<br />
* [[Mailing_list|Public Mailing List]]: Add candidate to [https://groups.google.com/g/i3detroit-public i3detroit-public]<br />
* CRM (MakePi): Add candidate in [https://makepi-ui.i3detroit.org/search-users makepi]<br />
** enter realname (Note: does *NOT* need to be legal name)<br />
** enter username<br />
** set to ONBOARDING plan<br />
** save.<br />
** check member and onboarding checkboxes<br />
* Wiki: [[Special:UserLogin/signup|create wiki account]]<br />
* Phase 2 Link: If the above steps have been completed, then email member and CC membership@ link to [https://docs.google.com/forms/d/e/1FAIpQLSfvBKzOS7-jRdChurUZ7hz5pLGQG7o-9sARXBY40jtYE_Rdtw/viewform?usp=sf_linkm link Phase 2]<br />
<br />
== after phase 2 ==<br />
* check candidate has the following:<br />
** Wiki account ([[Special:ActiveUsers|wiki activity]])<br />
** Slack account<br />
* CRM (Seltzer): Check that candidate's emergency contact info is present<br />
* CRM (Seltzer): Change plan from onboarding to 'member' or 'scholarship' or whatever as appropriate<br />
* ([[Mailing_list|Announce Mailing List]]): Add candidate to [https://groups.google.com/g/i3detroit-announce i3detroit-announce] (use email in CRM)<br />
* ([[Mailing_list|Member Mailing List]]): Add candidate to [https://groups.google.com/g/i3Detroit i3Detroit] (use email in CRM), ([[Mailing_list|Reference]])<br />
* If all the following has been completed, then do the following:<br />
**Email candidate to create new member post on [https://groups.google.com/g/i3Detroit i3Detroit];<br />
**Suggest finalization-and-key appointment (preferably at a member meeting)<br />
<br />
== final memberification ==<br />
* New Member Post: Verify that candidate has made a new-member post in [https://groups.google.com/g/i3Detroit i3Detroit]<br />
* Close-the-Space Tour: tap another recently-joined member to share this work of teaching?)<br />
* Paper Membership Form ([[:File:NewMemberForm.pdf|PDF]] | [[:File:NewMemberFormEditable.docx|Editable]])-- Have candidate physically sign document and place document in folder.<br />
* Membership Dues: Have candidate pay dues and verify payment has been applied in CRM payments tab (email treasurer@ if not seeing it)<br />
* RFID Key: [[HOWTO Program a key|Program a key]] for the member<br />
* CRM: Start a plan for the member (that's not automatic anymore!)<br />
<br />
[[Category:Committee]]<br />
[[Category:HOWTO]]</div>Nuance13xhttps://www.i3detroit.org/wi/index.php?title=Membership_Committee&diff=29599Membership Committee2023-05-10T00:50:11Z<p>Nuance13x: /* phase steps */</p>
<hr />
<div>{{Template:Procedure}}<br />
When a Vice-President will miss a Board/Member meeting, best practice is to inform the Board email list. That way, the group knows to not delay the meeting waiting for everyone to arrive. It is not necessary to provide an excuse. It is also considerate, before taking a break from the work you are doing together with your colleagues, to briefly inform them, so they know to move forward without holding up deliberations.<br />
<br />
== Contact ==<br />
e-mail: [mailto:membership@i3detroit.org membership@i3detroit.org]<br />
<br />
=== When Should You Contact This Officer ===<br />
* Questions about joining<br />
* Questions regarding the [[New_Member_Orientation#How_to_join|membership process]] or [[Scholarship|scholarships]]<br />
* Going on or returning from [[Membership_Plans#Hiatus|hiatus]]<br />
<br />
== Duties ==<br />
<br />
=== Duties breakdown between Treasurer, onboarding, and retention ===<br />
<br />
===== Membership =====<br />
* Organize Friday Night Tours<br />
* [[New_Member_Orientation|New member sign up coordination]]<br />
* [[HOWTO Program a key|make keys]]<br />
* makes sure a CRM login is given to the new member<br />
* Gets member on e-mail lists<br />
* gives slack invite/tells them about slack<br />
* within 120 days contact new members them about helping out<br />
* refers change plan requests to Treasurer -><br />
* gets re-joined members' key reactivated<br />
* Coordination of [[HOWTO_Leave|former members]] and their various access and permissions<br />
* Occasionally go through the Google Groups and follow up with outstanding (not accepted) invitations.<br />
<br />
===== Treasurer =====<br />
* takes and accounts for dues<br />
* handles dunning (collections)<br />
* handles changing of membership plans in the CRM<br />
<br />
===== Offboarding =====<br />
<br />
* [[HOWTO Leave#Access_Revocation|Remove access to stuff when people leave]]<br />
* notifies exiting members about:<br />
** potential left storage and when it becomes i3 property<br />
** any loaned tools that need to be taken away or they will also become i3 property<br />
** ask for the key back<br />
** ask why they are leaving<br />
* follow up about:<br />
** storage (empty it, or tell storage@)<br />
** re-label tools as i3 property (wiki too)<br />
* collects and analyses information about why members are departing<br />
* Define what "hiatus" means [[Minutes:Board Meeting Minutes 20200811]]<br />
<br />
=== Reporting at Board Meetings===<br />
* Number of new members, number of exited numbers, number of active onboarding people<br />
* Total number of members<br />
<br />
== On departure == <br />
<br />
* Set an end-date for the membership plan<br />
* Start a new "hiatus" plan, if requested.<br />
* Queue key deactivation (Nate B as MC, this means putting an entry in my "todo-when-at-i3" list)<br />
* Email the member (and cc the treasurer) that this is done<br />
* In that email, make sure they remembered to clean out their member storage, de-label the plot, and edit the [[Storage Plot List]]<br />
<br />
== On return from hiatus ==<br />
<br />
* Confirm member is on all groups<br />
* Invite them to review/repeat the signup training if they feel it prudent<br />
* Reactivate key<br />
<br />
== Useful links ==<br />
=== Onboarding Process ===<br />
* Google sheets of submissions for [https://docs.google.com/spreadsheets/d/16j3tmLjDMepyo8PpbRR4TB5zY-Esb6T31kxL3uh366M/edit#gid=1932250680 Phase 1] and [https://docs.google.com/spreadsheets/d/1StiRzuz59fRg2xlPcyKqcl1tcNVYPmdRJ9n-oCeQnU0/edit#gid=1501444137 Phase 2] - ''completed by members''<br />
* [https://docs.google.com/spreadsheets/d/1TT9H9SebTp88JgWate40H2panmHaPMKDftr1kBXya7E/edit#gid=0 Checklist] for keeping track of what stage of the process different potential members are at and making sure all tasks have been completed on the VP of Onboarding side - ''completed by VP of Onboarding''<br />
=== Scholarship Administration ===<br />
* Scholarship submission [https://docs.google.com/spreadsheets/d/1i7lZUhIAs0vmZ7lFVb5pDCdHrhhpA2uaHcNwpzEknCo/edit#gid=285224280 tracking sheet] - ''completed by members''<br />
* [https://docs.google.com/spreadsheets/d/1q0ZNIkAn6C-82LvsRENZG9IXE9aVbdjjIiM2F81sKSs/edit#gid=1891371225 Tracking sheet] for status of active and former scholarships - ''completed by VP of Onboarding''<br />
=== The Great Key Reactivation of 2020 ===<br />
* PIN/key status tracking [https://docs.google.com/spreadsheets/d/1r41CNyWASyKYjTDgUu7Bp_ECEwTt7CXiLQOEvjBHfFE/edit#gid=0 workbook] recording the status of each members keys as well as some automation to determine who has met the required criteria (waiver and previously COVID policy Google Form) to have their key turned back on<br />
* [https://www.i3detroit.org/whysman/i3-signin/admin/overview.php List] of completed liability waivers (and a [https://docs.google.com/spreadsheets/d/1LAiZlGNYk9u_boPA-EpcUU76f6mIHChpLkTI7Ygz6os/edit#gid=0 bonus form] for converting that data into a format that can be dumped directly into the PIN workbook)<br />
<br />
== Onboarding VP Email Blurbs ==<br />
<br />
=== Email List Invites ===<br />
<br />
'''i3-Public Invite:'''<br />
This email list is open to anyone who wants to speak with i3 members. This list is for you if: <br />
* You are hosting an event at the space which will be open to the public. <br />
* Have business that doesn't have to be kept space-confidential.<br />
* Are a prospective member hoping someone can sign you in to work on your journey to membership.<br />
Joining this mailing list is a required prerequisite to becoming a member of i3 so, please accept this invitation!<br />
<br />
'''i3-Private Invite:'''<br />
This is the members-only list where you will find day to day business such as tool questions, policy discussions, event planning, etc. It's the place to ask most questions if you can't find info in the wiki! Get in the habit of reading it often, this is how we stay up to date on the group, but it can be high-volume so folders and filters are probably a good idea.<br />
<br />
Start by posting an introduction, tell us:<br />
<br />
* Who you are (name, preferred pronouns, and if you use a handle or nickname, tell us the story behind it!)<br />
* How you first heard about i3Detroit<br />
* What your talents are that you hope to share with other members<br />
* What you're most interested in learning<br />
* If you had a(nother) superpower, what would it be?<br />
<br />
Please include your name in the subject line (like "New member Pat Smith"), and it would also be really helpful to include a photo if you can.<br />
<br />
'''i3-Announce Invite:'''<br />
This is the google group for i3 Detroit Announce. It is NOT for day to day business. It is important information that every member needs to read, such as vote announcements. This list will convey parking tickets mostly but also, should there be a flood, fire, robotic revolution, or any other major event affecting all members' use of the space, it'll be announced here.<br />
<br />
Please don't filter this one; read it as it comes in!<br />
<br />
=== Stale List Invite Reminders ===<br />
Hello,<br />
<br />
I was checking on some membership paperwork today and noticed that you haven't accepted your invitation to i3Detroit's members-only Google Group:<br />
<br />
https://www.i3detroit.org/wiki/Mailing_list<br />
<br />
That means you're not receiving the group's internal communications, and it also means we haven't gotten your introductory post to learn about our newest member! Please look back into your email, it should've come from "i3detroit <i3detroit+noreply@googlegroups.com>" or something very much like that.<br />
<br />
or<br />
<br />
Hello,<br />
<br />
I was checking on some membership paperwork today and noticed that you haven't accepted your invitation to i3Detroit's important-announcements Google Group:<br />
<br />
https://www.i3detroit.org/wiki/Mailing_list<br />
<br />
That means you're not receiving the low-traffic announcements like elections, important space news, and abandoned property that might get thrown out! Please look back into your email, it should've come from "i3detroit-announce <i3detroit-announce+noreply@googlegroups.com>" or something very much like that.<br />
<br />
=== Other Emails ===<br />
<br />
'''Phase 1 to 2'''<br />
Congratulations, you have completed the steps for Phase 1 of the i3Detroit new member adventure! You should have received a pair of emails, one for your account on the [https://www.i3detroit.org/crm/ i3 CRM] (please go there and input your emergency contact and other useful information) and another granting you access to modify the [https://www.i3detroit.org/wiki/ i3Detroit Wiki] (if you add some stuff to your user page there people will know who you are, you should do that). Please set up passwords for both of these services and when that is done your journey will continue with [https://docs.google.com/forms/d/14ocPkCQdEsFscgU-SVBHW1ibhAkdpd_RfMMUWRA1A8k/viewform Phase 2!] Good luck!<br />
<br />
P.S. (anything they missed in phase 1 that's not bad enough to delay the process but should still be brought to their attention)<br />
<br />
'''Invite for Memberification:'''<br />
You should have recently received emails inviting you to the i3detroit (private) and i3-announce mailing lists! Please join these lists and '''submit your introduction to the private list''' (see your i3detroit invitation for details). <br />
<br />
After that's done it is time for the final step in your journey to becoming an i3 Detroit member, the Memberification Meeting! These take place after the first general member meeting of the month (99% of the time this is the first Tuesday, but check the calendar to be sure). It is advisable (though not required) that you bring a laptop to this appointment to simplify dues payment set up. Please respond to this message with your availability so we know how many new members to expect at each session! If this time doesn't work for you let us know and we'll work something out.<br />
<br />
'''Scholarship Expiration Reminder:'''<br />
Hello! This is a reminder that your i3Detroit scholarship expires later this month. If you still have a financial need you are encouraged to reapply at www.i3detroit.org/scholarship. If you have any questions, feel free to email membership@i3detroit.org. Good luck!<br />
<br />
'''Scholarship Emails'''<br />
<br />
Partial-Current Member:<br />
<br />
Your application for a scholarship at i3 Detroit has been approved. The scholarship will be active starting yyyy.mm.dd and will be active for six months, ending on yyyy.mm.dd. You may apply for an extension but please do so at least two weeks before the expiration date. You received a scholarship of $xx so you will owe $yy in monthly dues.<br />
<br />
Full-Current Member:<br />
<br />
Your application for a scholarship at i3 Detroit has been approved. The scholarship will be active starting yyyy.mm.dd and will be active for six months, ending on yyyy.mm.dd. You may apply for an extension but please do so at least two weeks before the expiration date. You received a full scholarship so you will not owe any monthly dues.<br />
<br />
Partial-future member:<br />
<br />
Your application for a scholarship at i3 Detroit has been approved, contingent on you completing the membership process. The scholarship will be active starting when you become a member and will be active for six months. You may apply for an extension but please do so at least two weeks before the expiration date. You received a partial scholarship in the amount of $xx per month so you will owe $yy in monthly dues.<br />
<br />
Full-future member:<br />
<br />
Your application for a scholarship at i3 Detroit has been approved, contingent on you completing the membership process. The scholarship will be active starting when you become a member and will be active for six months. You may apply for an extension but please do so at least two weeks before the expiration date. You received a full scholarship so you will not owe any monthly dues.<br />
<br />
= phase steps =<br />
== after phase 1 ==<br />
* ([[Mailing_list|Public Mailing List]]): Add candidate to [https://groups.google.com/g/i3detroit-public i3detroit-public]<br />
* CRM (MakePi): Add candidate in [https://makepi-ui.i3detroit.org/search-users makepi]<br />
** enter realname (Note: does *NOT* need to be legal name)<br />
** enter username<br />
** set to ONBOARDING plan<br />
** save.<br />
** check member and onboarding checkboxes<br />
* Wiki: [[Special:UserLogin/signup|create wiki account]]<br />
* Phase 2 Link: If the above steps have been completed, then email member and CC membership@ link to [https://docs.google.com/forms/d/e/1FAIpQLSfvBKzOS7-jRdChurUZ7hz5pLGQG7o-9sARXBY40jtYE_Rdtw/viewform?usp=sf_linkm link Phase 2]<br />
<br />
== after phase 2 ==<br />
* check candidate has the following:<br />
** Wiki account ([[Special:ActiveUsers|wiki activity]])<br />
** Slack account<br />
* CRM (Seltzer): Check that candidate's emergency contact info is present<br />
* CRM (Seltzer): Change plan from onboarding to 'member' or 'scholarship' or whatever as appropriate<br />
* ([[Mailing_list|Announce Mailing List]]): Add candidate to [https://groups.google.com/g/i3detroit-announce i3detroit-announce] (use email in CRM)<br />
* ([[Mailing_list|Member Mailing List]]): Add candidate to [https://groups.google.com/g/i3Detroit i3Detroit] (use email in CRM), ([[Mailing_list|Reference]])<br />
* If all the following has been completed, then do the following:<br />
**Email candidate to create new member post on [https://groups.google.com/g/i3Detroit i3Detroit];<br />
**Suggest finalization-and-key appointment (preferably at a member meeting)<br />
<br />
== final memberification ==<br />
* New Member Post: Verify that candidate has made a new-member post in [https://groups.google.com/g/i3Detroit i3Detroit]<br />
* Close-the-Space Tour: tap another recently-joined member to share this work of teaching?)<br />
* Paper Membership Form ([[:File:NewMemberForm.pdf|PDF]] | [[:File:NewMemberFormEditable.docx|Editable]])-- Have candidate physically sign document and place document in folder.<br />
* Membership Dues: Have candidate pay dues and verify payment has been applied in CRM payments tab (email treasurer@ if not seeing it)<br />
* RFID Key: [[HOWTO Program a key|Program a key]] for the member<br />
* CRM: Start a plan for the member (that's not automatic anymore!)<br />
<br />
[[Category:Committee]]<br />
[[Category:HOWTO]]</div>Nuance13xhttps://www.i3detroit.org/wi/index.php?title=Membership_Committee&diff=29598Membership Committee2023-05-10T00:46:33Z<p>Nuance13x: /* phase steps */</p>
<hr />
<div>{{Template:Procedure}}<br />
When a Vice-President will miss a Board/Member meeting, best practice is to inform the Board email list. That way, the group knows to not delay the meeting waiting for everyone to arrive. It is not necessary to provide an excuse. It is also considerate, before taking a break from the work you are doing together with your colleagues, to briefly inform them, so they know to move forward without holding up deliberations.<br />
<br />
== Contact ==<br />
e-mail: [mailto:membership@i3detroit.org membership@i3detroit.org]<br />
<br />
=== When Should You Contact This Officer ===<br />
* Questions about joining<br />
* Questions regarding the [[New_Member_Orientation#How_to_join|membership process]] or [[Scholarship|scholarships]]<br />
* Going on or returning from [[Membership_Plans#Hiatus|hiatus]]<br />
<br />
== Duties ==<br />
<br />
=== Duties breakdown between Treasurer, onboarding, and retention ===<br />
<br />
===== Membership =====<br />
* Organize Friday Night Tours<br />
* [[New_Member_Orientation|New member sign up coordination]]<br />
* [[HOWTO Program a key|make keys]]<br />
* makes sure a CRM login is given to the new member<br />
* Gets member on e-mail lists<br />
* gives slack invite/tells them about slack<br />
* within 120 days contact new members them about helping out<br />
* refers change plan requests to Treasurer -><br />
* gets re-joined members' key reactivated<br />
* Coordination of [[HOWTO_Leave|former members]] and their various access and permissions<br />
* Occasionally go through the Google Groups and follow up with outstanding (not accepted) invitations.<br />
<br />
===== Treasurer =====<br />
* takes and accounts for dues<br />
* handles dunning (collections)<br />
* handles changing of membership plans in the CRM<br />
<br />
===== Offboarding =====<br />
<br />
* [[HOWTO Leave#Access_Revocation|Remove access to stuff when people leave]]<br />
* notifies exiting members about:<br />
** potential left storage and when it becomes i3 property<br />
** any loaned tools that need to be taken away or they will also become i3 property<br />
** ask for the key back<br />
** ask why they are leaving<br />
* follow up about:<br />
** storage (empty it, or tell storage@)<br />
** re-label tools as i3 property (wiki too)<br />
* collects and analyses information about why members are departing<br />
* Define what "hiatus" means [[Minutes:Board Meeting Minutes 20200811]]<br />
<br />
=== Reporting at Board Meetings===<br />
* Number of new members, number of exited numbers, number of active onboarding people<br />
* Total number of members<br />
<br />
== On departure == <br />
<br />
* Set an end-date for the membership plan<br />
* Start a new "hiatus" plan, if requested.<br />
* Queue key deactivation (Nate B as MC, this means putting an entry in my "todo-when-at-i3" list)<br />
* Email the member (and cc the treasurer) that this is done<br />
* In that email, make sure they remembered to clean out their member storage, de-label the plot, and edit the [[Storage Plot List]]<br />
<br />
== On return from hiatus ==<br />
<br />
* Confirm member is on all groups<br />
* Invite them to review/repeat the signup training if they feel it prudent<br />
* Reactivate key<br />
<br />
== Useful links ==<br />
=== Onboarding Process ===<br />
* Google sheets of submissions for [https://docs.google.com/spreadsheets/d/16j3tmLjDMepyo8PpbRR4TB5zY-Esb6T31kxL3uh366M/edit#gid=1932250680 Phase 1] and [https://docs.google.com/spreadsheets/d/1StiRzuz59fRg2xlPcyKqcl1tcNVYPmdRJ9n-oCeQnU0/edit#gid=1501444137 Phase 2] - ''completed by members''<br />
* [https://docs.google.com/spreadsheets/d/1TT9H9SebTp88JgWate40H2panmHaPMKDftr1kBXya7E/edit#gid=0 Checklist] for keeping track of what stage of the process different potential members are at and making sure all tasks have been completed on the VP of Onboarding side - ''completed by VP of Onboarding''<br />
=== Scholarship Administration ===<br />
* Scholarship submission [https://docs.google.com/spreadsheets/d/1i7lZUhIAs0vmZ7lFVb5pDCdHrhhpA2uaHcNwpzEknCo/edit#gid=285224280 tracking sheet] - ''completed by members''<br />
* [https://docs.google.com/spreadsheets/d/1q0ZNIkAn6C-82LvsRENZG9IXE9aVbdjjIiM2F81sKSs/edit#gid=1891371225 Tracking sheet] for status of active and former scholarships - ''completed by VP of Onboarding''<br />
=== The Great Key Reactivation of 2020 ===<br />
* PIN/key status tracking [https://docs.google.com/spreadsheets/d/1r41CNyWASyKYjTDgUu7Bp_ECEwTt7CXiLQOEvjBHfFE/edit#gid=0 workbook] recording the status of each members keys as well as some automation to determine who has met the required criteria (waiver and previously COVID policy Google Form) to have their key turned back on<br />
* [https://www.i3detroit.org/whysman/i3-signin/admin/overview.php List] of completed liability waivers (and a [https://docs.google.com/spreadsheets/d/1LAiZlGNYk9u_boPA-EpcUU76f6mIHChpLkTI7Ygz6os/edit#gid=0 bonus form] for converting that data into a format that can be dumped directly into the PIN workbook)<br />
<br />
== Onboarding VP Email Blurbs ==<br />
<br />
=== Email List Invites ===<br />
<br />
'''i3-Public Invite:'''<br />
This email list is open to anyone who wants to speak with i3 members. This list is for you if: <br />
* You are hosting an event at the space which will be open to the public. <br />
* Have business that doesn't have to be kept space-confidential.<br />
* Are a prospective member hoping someone can sign you in to work on your journey to membership.<br />
Joining this mailing list is a required prerequisite to becoming a member of i3 so, please accept this invitation!<br />
<br />
'''i3-Private Invite:'''<br />
This is the members-only list where you will find day to day business such as tool questions, policy discussions, event planning, etc. It's the place to ask most questions if you can't find info in the wiki! Get in the habit of reading it often, this is how we stay up to date on the group, but it can be high-volume so folders and filters are probably a good idea.<br />
<br />
Start by posting an introduction, tell us:<br />
<br />
* Who you are (name, preferred pronouns, and if you use a handle or nickname, tell us the story behind it!)<br />
* How you first heard about i3Detroit<br />
* What your talents are that you hope to share with other members<br />
* What you're most interested in learning<br />
* If you had a(nother) superpower, what would it be?<br />
<br />
Please include your name in the subject line (like "New member Pat Smith"), and it would also be really helpful to include a photo if you can.<br />
<br />
'''i3-Announce Invite:'''<br />
This is the google group for i3 Detroit Announce. It is NOT for day to day business. It is important information that every member needs to read, such as vote announcements. This list will convey parking tickets mostly but also, should there be a flood, fire, robotic revolution, or any other major event affecting all members' use of the space, it'll be announced here.<br />
<br />
Please don't filter this one; read it as it comes in!<br />
<br />
=== Stale List Invite Reminders ===<br />
Hello,<br />
<br />
I was checking on some membership paperwork today and noticed that you haven't accepted your invitation to i3Detroit's members-only Google Group:<br />
<br />
https://www.i3detroit.org/wiki/Mailing_list<br />
<br />
That means you're not receiving the group's internal communications, and it also means we haven't gotten your introductory post to learn about our newest member! Please look back into your email, it should've come from "i3detroit <i3detroit+noreply@googlegroups.com>" or something very much like that.<br />
<br />
or<br />
<br />
Hello,<br />
<br />
I was checking on some membership paperwork today and noticed that you haven't accepted your invitation to i3Detroit's important-announcements Google Group:<br />
<br />
https://www.i3detroit.org/wiki/Mailing_list<br />
<br />
That means you're not receiving the low-traffic announcements like elections, important space news, and abandoned property that might get thrown out! Please look back into your email, it should've come from "i3detroit-announce <i3detroit-announce+noreply@googlegroups.com>" or something very much like that.<br />
<br />
=== Other Emails ===<br />
<br />
'''Phase 1 to 2'''<br />
Congratulations, you have completed the steps for Phase 1 of the i3Detroit new member adventure! You should have received a pair of emails, one for your account on the [https://www.i3detroit.org/crm/ i3 CRM] (please go there and input your emergency contact and other useful information) and another granting you access to modify the [https://www.i3detroit.org/wiki/ i3Detroit Wiki] (if you add some stuff to your user page there people will know who you are, you should do that). Please set up passwords for both of these services and when that is done your journey will continue with [https://docs.google.com/forms/d/14ocPkCQdEsFscgU-SVBHW1ibhAkdpd_RfMMUWRA1A8k/viewform Phase 2!] Good luck!<br />
<br />
P.S. (anything they missed in phase 1 that's not bad enough to delay the process but should still be brought to their attention)<br />
<br />
'''Invite for Memberification:'''<br />
You should have recently received emails inviting you to the i3detroit (private) and i3-announce mailing lists! Please join these lists and '''submit your introduction to the private list''' (see your i3detroit invitation for details). <br />
<br />
After that's done it is time for the final step in your journey to becoming an i3 Detroit member, the Memberification Meeting! These take place after the first general member meeting of the month (99% of the time this is the first Tuesday, but check the calendar to be sure). It is advisable (though not required) that you bring a laptop to this appointment to simplify dues payment set up. Please respond to this message with your availability so we know how many new members to expect at each session! If this time doesn't work for you let us know and we'll work something out.<br />
<br />
'''Scholarship Expiration Reminder:'''<br />
Hello! This is a reminder that your i3Detroit scholarship expires later this month. If you still have a financial need you are encouraged to reapply at www.i3detroit.org/scholarship. If you have any questions, feel free to email membership@i3detroit.org. Good luck!<br />
<br />
'''Scholarship Emails'''<br />
<br />
Partial-Current Member:<br />
<br />
Your application for a scholarship at i3 Detroit has been approved. The scholarship will be active starting yyyy.mm.dd and will be active for six months, ending on yyyy.mm.dd. You may apply for an extension but please do so at least two weeks before the expiration date. You received a scholarship of $xx so you will owe $yy in monthly dues.<br />
<br />
Full-Current Member:<br />
<br />
Your application for a scholarship at i3 Detroit has been approved. The scholarship will be active starting yyyy.mm.dd and will be active for six months, ending on yyyy.mm.dd. You may apply for an extension but please do so at least two weeks before the expiration date. You received a full scholarship so you will not owe any monthly dues.<br />
<br />
Partial-future member:<br />
<br />
Your application for a scholarship at i3 Detroit has been approved, contingent on you completing the membership process. The scholarship will be active starting when you become a member and will be active for six months. You may apply for an extension but please do so at least two weeks before the expiration date. You received a partial scholarship in the amount of $xx per month so you will owe $yy in monthly dues.<br />
<br />
Full-future member:<br />
<br />
Your application for a scholarship at i3 Detroit has been approved, contingent on you completing the membership process. The scholarship will be active starting when you become a member and will be active for six months. You may apply for an extension but please do so at least two weeks before the expiration date. You received a full scholarship so you will not owe any monthly dues.<br />
<br />
= phase steps =<br />
'''after phase 1'''<br />
* Public Mailing List: Add candidate to [https://groups.google.com/g/i3detroit-public i3detroit-public], reference ([[Mailing_list|Mailing List]])<br />
* CRM (MakePi): Add candidate in [https://makepi-ui.i3detroit.org/search-users makepi]<br />
** enter realname (Note: does *NOT* need to be legal name)<br />
** enter username<br />
** set to ONBOARDING plan<br />
** save.<br />
** check member and onboarding checkboxes<br />
* Wiki: [[Special:UserLogin/signup|create wiki account]]<br />
* Phase 2 Link: If the above steps have been completed, then email member and CC membership@ link to [https://docs.google.com/forms/d/e/1FAIpQLSfvBKzOS7-jRdChurUZ7hz5pLGQG7o-9sARXBY40jtYE_Rdtw/viewform?usp=sf_linkm link Phase 2]<br />
<br />
'''after phase 2'''<br />
* check candidate has the following:<br />
** Wiki account ([[Special:ActiveUsers|wiki activity]])<br />
** Slack account<br />
* CRM (Seltzer): Check that candidate's emergency contact info is present<br />
* CRM (Seltzer): Change plan from onboarding to 'member' or 'scholarship' or whatever as appropriate<br />
* Announce Mailing List: Add candidate to [https://groups.google.com/g/i3detroit-announce i3detroit-announce] (use email in CRM), ([[Mailing_list|Reference]])<br />
* Member Mailing List: Add candidate to [https://groups.google.com/g/i3Detroit i3Detroit] (use email in CRM), ([[Mailing_list|Reference]])<br />
* If all the following has been completed, then do the following:<br />
**Email candidate to create new member post on [https://groups.google.com/g/i3Detroit i3Detroit];<br />
**Suggest finalization-and-key appointment (preferably at a member meeting)<br />
<br />
'''final memberification'''<br />
* New Member Post: Verify that candidate has made a new-member post in [https://groups.google.com/g/i3Detroit i3Detroit]<br />
* Close-the-Space Tour: tap another recently-joined member to share this work of teaching?)<br />
* Paper Membership Form ([[:File:NewMemberForm.pdf|PDF]] | [[:File:NewMemberFormEditable.docx|Editable]])-- Have candidate physically sign document and place document in folder.<br />
* Membership Dues: Have candidate pay dues and verify payment has been applied in CRM payments tab (email treasurer@ if not seeing it)<br />
* RFID Key: [[HOWTO Program a key|Program a key]] for the member<br />
* CRM: Start a plan for the member (that's not automatic anymore!)<br />
<br />
[[Category:Committee]]<br />
[[Category:HOWTO]]</div>Nuance13xhttps://www.i3detroit.org/wi/index.php?title=Membership_Committee&diff=29597Membership Committee2023-05-10T00:33:21Z<p>Nuance13x: /* phase steps */</p>
<hr />
<div>{{Template:Procedure}}<br />
When a Vice-President will miss a Board/Member meeting, best practice is to inform the Board email list. That way, the group knows to not delay the meeting waiting for everyone to arrive. It is not necessary to provide an excuse. It is also considerate, before taking a break from the work you are doing together with your colleagues, to briefly inform them, so they know to move forward without holding up deliberations.<br />
<br />
== Contact ==<br />
e-mail: [mailto:membership@i3detroit.org membership@i3detroit.org]<br />
<br />
=== When Should You Contact This Officer ===<br />
* Questions about joining<br />
* Questions regarding the [[New_Member_Orientation#How_to_join|membership process]] or [[Scholarship|scholarships]]<br />
* Going on or returning from [[Membership_Plans#Hiatus|hiatus]]<br />
<br />
== Duties ==<br />
<br />
=== Duties breakdown between Treasurer, onboarding, and retention ===<br />
<br />
===== Membership =====<br />
* Organize Friday Night Tours<br />
* [[New_Member_Orientation|New member sign up coordination]]<br />
* [[HOWTO Program a key|make keys]]<br />
* makes sure a CRM login is given to the new member<br />
* Gets member on e-mail lists<br />
* gives slack invite/tells them about slack<br />
* within 120 days contact new members them about helping out<br />
* refers change plan requests to Treasurer -><br />
* gets re-joined members' key reactivated<br />
* Coordination of [[HOWTO_Leave|former members]] and their various access and permissions<br />
* Occasionally go through the Google Groups and follow up with outstanding (not accepted) invitations.<br />
<br />
===== Treasurer =====<br />
* takes and accounts for dues<br />
* handles dunning (collections)<br />
* handles changing of membership plans in the CRM<br />
<br />
===== Offboarding =====<br />
<br />
* [[HOWTO Leave#Access_Revocation|Remove access to stuff when people leave]]<br />
* notifies exiting members about:<br />
** potential left storage and when it becomes i3 property<br />
** any loaned tools that need to be taken away or they will also become i3 property<br />
** ask for the key back<br />
** ask why they are leaving<br />
* follow up about:<br />
** storage (empty it, or tell storage@)<br />
** re-label tools as i3 property (wiki too)<br />
* collects and analyses information about why members are departing<br />
* Define what "hiatus" means [[Minutes:Board Meeting Minutes 20200811]]<br />
<br />
=== Reporting at Board Meetings===<br />
* Number of new members, number of exited numbers, number of active onboarding people<br />
* Total number of members<br />
<br />
== On departure == <br />
<br />
* Set an end-date for the membership plan<br />
* Start a new "hiatus" plan, if requested.<br />
* Queue key deactivation (Nate B as MC, this means putting an entry in my "todo-when-at-i3" list)<br />
* Email the member (and cc the treasurer) that this is done<br />
* In that email, make sure they remembered to clean out their member storage, de-label the plot, and edit the [[Storage Plot List]]<br />
<br />
== On return from hiatus ==<br />
<br />
* Confirm member is on all groups<br />
* Invite them to review/repeat the signup training if they feel it prudent<br />
* Reactivate key<br />
<br />
== Useful links ==<br />
=== Onboarding Process ===<br />
* Google sheets of submissions for [https://docs.google.com/spreadsheets/d/16j3tmLjDMepyo8PpbRR4TB5zY-Esb6T31kxL3uh366M/edit#gid=1932250680 Phase 1] and [https://docs.google.com/spreadsheets/d/1StiRzuz59fRg2xlPcyKqcl1tcNVYPmdRJ9n-oCeQnU0/edit#gid=1501444137 Phase 2] - ''completed by members''<br />
* [https://docs.google.com/spreadsheets/d/1TT9H9SebTp88JgWate40H2panmHaPMKDftr1kBXya7E/edit#gid=0 Checklist] for keeping track of what stage of the process different potential members are at and making sure all tasks have been completed on the VP of Onboarding side - ''completed by VP of Onboarding''<br />
=== Scholarship Administration ===<br />
* Scholarship submission [https://docs.google.com/spreadsheets/d/1i7lZUhIAs0vmZ7lFVb5pDCdHrhhpA2uaHcNwpzEknCo/edit#gid=285224280 tracking sheet] - ''completed by members''<br />
* [https://docs.google.com/spreadsheets/d/1q0ZNIkAn6C-82LvsRENZG9IXE9aVbdjjIiM2F81sKSs/edit#gid=1891371225 Tracking sheet] for status of active and former scholarships - ''completed by VP of Onboarding''<br />
=== The Great Key Reactivation of 2020 ===<br />
* PIN/key status tracking [https://docs.google.com/spreadsheets/d/1r41CNyWASyKYjTDgUu7Bp_ECEwTt7CXiLQOEvjBHfFE/edit#gid=0 workbook] recording the status of each members keys as well as some automation to determine who has met the required criteria (waiver and previously COVID policy Google Form) to have their key turned back on<br />
* [https://www.i3detroit.org/whysman/i3-signin/admin/overview.php List] of completed liability waivers (and a [https://docs.google.com/spreadsheets/d/1LAiZlGNYk9u_boPA-EpcUU76f6mIHChpLkTI7Ygz6os/edit#gid=0 bonus form] for converting that data into a format that can be dumped directly into the PIN workbook)<br />
<br />
== Onboarding VP Email Blurbs ==<br />
<br />
=== Email List Invites ===<br />
<br />
'''i3-Public Invite:'''<br />
This email list is open to anyone who wants to speak with i3 members. This list is for you if: <br />
* You are hosting an event at the space which will be open to the public. <br />
* Have business that doesn't have to be kept space-confidential.<br />
* Are a prospective member hoping someone can sign you in to work on your journey to membership.<br />
Joining this mailing list is a required prerequisite to becoming a member of i3 so, please accept this invitation!<br />
<br />
'''i3-Private Invite:'''<br />
This is the members-only list where you will find day to day business such as tool questions, policy discussions, event planning, etc. It's the place to ask most questions if you can't find info in the wiki! Get in the habit of reading it often, this is how we stay up to date on the group, but it can be high-volume so folders and filters are probably a good idea.<br />
<br />
Start by posting an introduction, tell us:<br />
<br />
* Who you are (name, preferred pronouns, and if you use a handle or nickname, tell us the story behind it!)<br />
* How you first heard about i3Detroit<br />
* What your talents are that you hope to share with other members<br />
* What you're most interested in learning<br />
* If you had a(nother) superpower, what would it be?<br />
<br />
Please include your name in the subject line (like "New member Pat Smith"), and it would also be really helpful to include a photo if you can.<br />
<br />
'''i3-Announce Invite:'''<br />
This is the google group for i3 Detroit Announce. It is NOT for day to day business. It is important information that every member needs to read, such as vote announcements. This list will convey parking tickets mostly but also, should there be a flood, fire, robotic revolution, or any other major event affecting all members' use of the space, it'll be announced here.<br />
<br />
Please don't filter this one; read it as it comes in!<br />
<br />
=== Stale List Invite Reminders ===<br />
Hello,<br />
<br />
I was checking on some membership paperwork today and noticed that you haven't accepted your invitation to i3Detroit's members-only Google Group:<br />
<br />
https://www.i3detroit.org/wiki/Mailing_list<br />
<br />
That means you're not receiving the group's internal communications, and it also means we haven't gotten your introductory post to learn about our newest member! Please look back into your email, it should've come from "i3detroit <i3detroit+noreply@googlegroups.com>" or something very much like that.<br />
<br />
or<br />
<br />
Hello,<br />
<br />
I was checking on some membership paperwork today and noticed that you haven't accepted your invitation to i3Detroit's important-announcements Google Group:<br />
<br />
https://www.i3detroit.org/wiki/Mailing_list<br />
<br />
That means you're not receiving the low-traffic announcements like elections, important space news, and abandoned property that might get thrown out! Please look back into your email, it should've come from "i3detroit-announce <i3detroit-announce+noreply@googlegroups.com>" or something very much like that.<br />
<br />
=== Other Emails ===<br />
<br />
'''Phase 1 to 2'''<br />
Congratulations, you have completed the steps for Phase 1 of the i3Detroit new member adventure! You should have received a pair of emails, one for your account on the [https://www.i3detroit.org/crm/ i3 CRM] (please go there and input your emergency contact and other useful information) and another granting you access to modify the [https://www.i3detroit.org/wiki/ i3Detroit Wiki] (if you add some stuff to your user page there people will know who you are, you should do that). Please set up passwords for both of these services and when that is done your journey will continue with [https://docs.google.com/forms/d/14ocPkCQdEsFscgU-SVBHW1ibhAkdpd_RfMMUWRA1A8k/viewform Phase 2!] Good luck!<br />
<br />
P.S. (anything they missed in phase 1 that's not bad enough to delay the process but should still be brought to their attention)<br />
<br />
'''Invite for Memberification:'''<br />
You should have recently received emails inviting you to the i3detroit (private) and i3-announce mailing lists! Please join these lists and '''submit your introduction to the private list''' (see your i3detroit invitation for details). <br />
<br />
After that's done it is time for the final step in your journey to becoming an i3 Detroit member, the Memberification Meeting! These take place after the first general member meeting of the month (99% of the time this is the first Tuesday, but check the calendar to be sure). It is advisable (though not required) that you bring a laptop to this appointment to simplify dues payment set up. Please respond to this message with your availability so we know how many new members to expect at each session! If this time doesn't work for you let us know and we'll work something out.<br />
<br />
'''Scholarship Expiration Reminder:'''<br />
Hello! This is a reminder that your i3Detroit scholarship expires later this month. If you still have a financial need you are encouraged to reapply at www.i3detroit.org/scholarship. If you have any questions, feel free to email membership@i3detroit.org. Good luck!<br />
<br />
'''Scholarship Emails'''<br />
<br />
Partial-Current Member:<br />
<br />
Your application for a scholarship at i3 Detroit has been approved. The scholarship will be active starting yyyy.mm.dd and will be active for six months, ending on yyyy.mm.dd. You may apply for an extension but please do so at least two weeks before the expiration date. You received a scholarship of $xx so you will owe $yy in monthly dues.<br />
<br />
Full-Current Member:<br />
<br />
Your application for a scholarship at i3 Detroit has been approved. The scholarship will be active starting yyyy.mm.dd and will be active for six months, ending on yyyy.mm.dd. You may apply for an extension but please do so at least two weeks before the expiration date. You received a full scholarship so you will not owe any monthly dues.<br />
<br />
Partial-future member:<br />
<br />
Your application for a scholarship at i3 Detroit has been approved, contingent on you completing the membership process. The scholarship will be active starting when you become a member and will be active for six months. You may apply for an extension but please do so at least two weeks before the expiration date. You received a partial scholarship in the amount of $xx per month so you will owe $yy in monthly dues.<br />
<br />
Full-future member:<br />
<br />
Your application for a scholarship at i3 Detroit has been approved, contingent on you completing the membership process. The scholarship will be active starting when you become a member and will be active for six months. You may apply for an extension but please do so at least two weeks before the expiration date. You received a full scholarship so you will not owe any monthly dues.<br />
<br />
= phase steps =<br />
'''after phase 1:'''<br />
* Public Mailing List: Add/check candidate is part of Public Mailing list ([https://groups.google.com/g/i3detroit-public]), reference ([[Mailing_list|Mailing List]])<br />
* CRM (MakePi): Add candidate in [https://makepi-ui.i3detroit.org/search-users makepi], enter realname(Note: does *NOT* need to be legal name), username, set to ONBOARDING plan, save.<br />
** check member and onboarding checkboxes<br />
* Wiki: [[Special:UserLogin/signup|create wiki account]]<br />
* Phase 2 Link: If the above steps have been completed, then email member and CC membership@ link to [https://docs.google.com/forms/d/e/1FAIpQLSfvBKzOS7-jRdChurUZ7hz5pLGQG7o-9sARXBY40jtYE_Rdtw/viewform?usp=sf_linkm link Phase 2]<br />
<br />
'''after phase 2:'''<br />
* check candidate has the following:<br />
** Wiki account ([[Special:ActiveUsers|wiki activity]])<br />
** Slack account<br />
* CRM (Seltzer): Check that candidate's emergency contact info is present<br />
* CRM (Seltzer): Change plan from onboarding to 'member' or 'scholarship' or whatever as appropriate<br />
* Announce Mailing List Add candidate (with email in CRM), ([[Mailing_list|joined to public]])<br />
* Member Mailing List: Add candidate (with email in CRM), ([[Mailing_list|joined to public]])<br />
* If all the following has been completed, then do the following:<br />
**Email candidate to create new member post on the i3 ([[Mailing_list|Members-only List]]);<br />
**Suggest finalization-and-key appointment (preferably at a member meeting)<br />
<br />
'''final memberification:'''<br />
* New Member Post: Verify that candidate has made a new-member post in ([[Mailing_list|Members-only List]])<br />
* Close-the-Space Tour: tap another recently-joined member to share this work of teaching?)<br />
* Paper Membership Form ([[:File:NewMemberForm.pdf|PDF]] | [[:File:NewMemberFormEditable.docx|Editable]])-- Have candidate physically sign document and place document in folder.<br />
* Membership Dues: Have candidate pay dues and verify payment has been applied in CRM payments tab (email treasurer@ if not seeing it)<br />
* RFID Key: [[HOWTO Program a key|Program a key]] for the member<br />
* CRM: Start a plan for the member (that's not automatic anymore!)<br />
<br />
[[Category:Committee]]<br />
[[Category:HOWTO]]</div>Nuance13xhttps://www.i3detroit.org/wi/index.php?title=Membership_Committee&diff=29596Membership Committee2023-05-10T00:28:51Z<p>Nuance13x: /* phase steps */</p>
<hr />
<div>{{Template:Procedure}}<br />
When a Vice-President will miss a Board/Member meeting, best practice is to inform the Board email list. That way, the group knows to not delay the meeting waiting for everyone to arrive. It is not necessary to provide an excuse. It is also considerate, before taking a break from the work you are doing together with your colleagues, to briefly inform them, so they know to move forward without holding up deliberations.<br />
<br />
== Contact ==<br />
e-mail: [mailto:membership@i3detroit.org membership@i3detroit.org]<br />
<br />
=== When Should You Contact This Officer ===<br />
* Questions about joining<br />
* Questions regarding the [[New_Member_Orientation#How_to_join|membership process]] or [[Scholarship|scholarships]]<br />
* Going on or returning from [[Membership_Plans#Hiatus|hiatus]]<br />
<br />
== Duties ==<br />
<br />
=== Duties breakdown between Treasurer, onboarding, and retention ===<br />
<br />
===== Membership =====<br />
* Organize Friday Night Tours<br />
* [[New_Member_Orientation|New member sign up coordination]]<br />
* [[HOWTO Program a key|make keys]]<br />
* makes sure a CRM login is given to the new member<br />
* Gets member on e-mail lists<br />
* gives slack invite/tells them about slack<br />
* within 120 days contact new members them about helping out<br />
* refers change plan requests to Treasurer -><br />
* gets re-joined members' key reactivated<br />
* Coordination of [[HOWTO_Leave|former members]] and their various access and permissions<br />
* Occasionally go through the Google Groups and follow up with outstanding (not accepted) invitations.<br />
<br />
===== Treasurer =====<br />
* takes and accounts for dues<br />
* handles dunning (collections)<br />
* handles changing of membership plans in the CRM<br />
<br />
===== Offboarding =====<br />
<br />
* [[HOWTO Leave#Access_Revocation|Remove access to stuff when people leave]]<br />
* notifies exiting members about:<br />
** potential left storage and when it becomes i3 property<br />
** any loaned tools that need to be taken away or they will also become i3 property<br />
** ask for the key back<br />
** ask why they are leaving<br />
* follow up about:<br />
** storage (empty it, or tell storage@)<br />
** re-label tools as i3 property (wiki too)<br />
* collects and analyses information about why members are departing<br />
* Define what "hiatus" means [[Minutes:Board Meeting Minutes 20200811]]<br />
<br />
=== Reporting at Board Meetings===<br />
* Number of new members, number of exited numbers, number of active onboarding people<br />
* Total number of members<br />
<br />
== On departure == <br />
<br />
* Set an end-date for the membership plan<br />
* Start a new "hiatus" plan, if requested.<br />
* Queue key deactivation (Nate B as MC, this means putting an entry in my "todo-when-at-i3" list)<br />
* Email the member (and cc the treasurer) that this is done<br />
* In that email, make sure they remembered to clean out their member storage, de-label the plot, and edit the [[Storage Plot List]]<br />
<br />
== On return from hiatus ==<br />
<br />
* Confirm member is on all groups<br />
* Invite them to review/repeat the signup training if they feel it prudent<br />
* Reactivate key<br />
<br />
== Useful links ==<br />
=== Onboarding Process ===<br />
* Google sheets of submissions for [https://docs.google.com/spreadsheets/d/16j3tmLjDMepyo8PpbRR4TB5zY-Esb6T31kxL3uh366M/edit#gid=1932250680 Phase 1] and [https://docs.google.com/spreadsheets/d/1StiRzuz59fRg2xlPcyKqcl1tcNVYPmdRJ9n-oCeQnU0/edit#gid=1501444137 Phase 2] - ''completed by members''<br />
* [https://docs.google.com/spreadsheets/d/1TT9H9SebTp88JgWate40H2panmHaPMKDftr1kBXya7E/edit#gid=0 Checklist] for keeping track of what stage of the process different potential members are at and making sure all tasks have been completed on the VP of Onboarding side - ''completed by VP of Onboarding''<br />
=== Scholarship Administration ===<br />
* Scholarship submission [https://docs.google.com/spreadsheets/d/1i7lZUhIAs0vmZ7lFVb5pDCdHrhhpA2uaHcNwpzEknCo/edit#gid=285224280 tracking sheet] - ''completed by members''<br />
* [https://docs.google.com/spreadsheets/d/1q0ZNIkAn6C-82LvsRENZG9IXE9aVbdjjIiM2F81sKSs/edit#gid=1891371225 Tracking sheet] for status of active and former scholarships - ''completed by VP of Onboarding''<br />
=== The Great Key Reactivation of 2020 ===<br />
* PIN/key status tracking [https://docs.google.com/spreadsheets/d/1r41CNyWASyKYjTDgUu7Bp_ECEwTt7CXiLQOEvjBHfFE/edit#gid=0 workbook] recording the status of each members keys as well as some automation to determine who has met the required criteria (waiver and previously COVID policy Google Form) to have their key turned back on<br />
* [https://www.i3detroit.org/whysman/i3-signin/admin/overview.php List] of completed liability waivers (and a [https://docs.google.com/spreadsheets/d/1LAiZlGNYk9u_boPA-EpcUU76f6mIHChpLkTI7Ygz6os/edit#gid=0 bonus form] for converting that data into a format that can be dumped directly into the PIN workbook)<br />
<br />
== Onboarding VP Email Blurbs ==<br />
<br />
=== Email List Invites ===<br />
<br />
'''i3-Public Invite:'''<br />
This email list is open to anyone who wants to speak with i3 members. This list is for you if: <br />
* You are hosting an event at the space which will be open to the public. <br />
* Have business that doesn't have to be kept space-confidential.<br />
* Are a prospective member hoping someone can sign you in to work on your journey to membership.<br />
Joining this mailing list is a required prerequisite to becoming a member of i3 so, please accept this invitation!<br />
<br />
'''i3-Private Invite:'''<br />
This is the members-only list where you will find day to day business such as tool questions, policy discussions, event planning, etc. It's the place to ask most questions if you can't find info in the wiki! Get in the habit of reading it often, this is how we stay up to date on the group, but it can be high-volume so folders and filters are probably a good idea.<br />
<br />
Start by posting an introduction, tell us:<br />
<br />
* Who you are (name, preferred pronouns, and if you use a handle or nickname, tell us the story behind it!)<br />
* How you first heard about i3Detroit<br />
* What your talents are that you hope to share with other members<br />
* What you're most interested in learning<br />
* If you had a(nother) superpower, what would it be?<br />
<br />
Please include your name in the subject line (like "New member Pat Smith"), and it would also be really helpful to include a photo if you can.<br />
<br />
'''i3-Announce Invite:'''<br />
This is the google group for i3 Detroit Announce. It is NOT for day to day business. It is important information that every member needs to read, such as vote announcements. This list will convey parking tickets mostly but also, should there be a flood, fire, robotic revolution, or any other major event affecting all members' use of the space, it'll be announced here.<br />
<br />
Please don't filter this one; read it as it comes in!<br />
<br />
=== Stale List Invite Reminders ===<br />
Hello,<br />
<br />
I was checking on some membership paperwork today and noticed that you haven't accepted your invitation to i3Detroit's members-only Google Group:<br />
<br />
https://www.i3detroit.org/wiki/Mailing_list<br />
<br />
That means you're not receiving the group's internal communications, and it also means we haven't gotten your introductory post to learn about our newest member! Please look back into your email, it should've come from "i3detroit <i3detroit+noreply@googlegroups.com>" or something very much like that.<br />
<br />
or<br />
<br />
Hello,<br />
<br />
I was checking on some membership paperwork today and noticed that you haven't accepted your invitation to i3Detroit's important-announcements Google Group:<br />
<br />
https://www.i3detroit.org/wiki/Mailing_list<br />
<br />
That means you're not receiving the low-traffic announcements like elections, important space news, and abandoned property that might get thrown out! Please look back into your email, it should've come from "i3detroit-announce <i3detroit-announce+noreply@googlegroups.com>" or something very much like that.<br />
<br />
=== Other Emails ===<br />
<br />
'''Phase 1 to 2'''<br />
Congratulations, you have completed the steps for Phase 1 of the i3Detroit new member adventure! You should have received a pair of emails, one for your account on the [https://www.i3detroit.org/crm/ i3 CRM] (please go there and input your emergency contact and other useful information) and another granting you access to modify the [https://www.i3detroit.org/wiki/ i3Detroit Wiki] (if you add some stuff to your user page there people will know who you are, you should do that). Please set up passwords for both of these services and when that is done your journey will continue with [https://docs.google.com/forms/d/14ocPkCQdEsFscgU-SVBHW1ibhAkdpd_RfMMUWRA1A8k/viewform Phase 2!] Good luck!<br />
<br />
P.S. (anything they missed in phase 1 that's not bad enough to delay the process but should still be brought to their attention)<br />
<br />
'''Invite for Memberification:'''<br />
You should have recently received emails inviting you to the i3detroit (private) and i3-announce mailing lists! Please join these lists and '''submit your introduction to the private list''' (see your i3detroit invitation for details). <br />
<br />
After that's done it is time for the final step in your journey to becoming an i3 Detroit member, the Memberification Meeting! These take place after the first general member meeting of the month (99% of the time this is the first Tuesday, but check the calendar to be sure). It is advisable (though not required) that you bring a laptop to this appointment to simplify dues payment set up. Please respond to this message with your availability so we know how many new members to expect at each session! If this time doesn't work for you let us know and we'll work something out.<br />
<br />
'''Scholarship Expiration Reminder:'''<br />
Hello! This is a reminder that your i3Detroit scholarship expires later this month. If you still have a financial need you are encouraged to reapply at www.i3detroit.org/scholarship. If you have any questions, feel free to email membership@i3detroit.org. Good luck!<br />
<br />
'''Scholarship Emails'''<br />
<br />
Partial-Current Member:<br />
<br />
Your application for a scholarship at i3 Detroit has been approved. The scholarship will be active starting yyyy.mm.dd and will be active for six months, ending on yyyy.mm.dd. You may apply for an extension but please do so at least two weeks before the expiration date. You received a scholarship of $xx so you will owe $yy in monthly dues.<br />
<br />
Full-Current Member:<br />
<br />
Your application for a scholarship at i3 Detroit has been approved. The scholarship will be active starting yyyy.mm.dd and will be active for six months, ending on yyyy.mm.dd. You may apply for an extension but please do so at least two weeks before the expiration date. You received a full scholarship so you will not owe any monthly dues.<br />
<br />
Partial-future member:<br />
<br />
Your application for a scholarship at i3 Detroit has been approved, contingent on you completing the membership process. The scholarship will be active starting when you become a member and will be active for six months. You may apply for an extension but please do so at least two weeks before the expiration date. You received a partial scholarship in the amount of $xx per month so you will owe $yy in monthly dues.<br />
<br />
Full-future member:<br />
<br />
Your application for a scholarship at i3 Detroit has been approved, contingent on you completing the membership process. The scholarship will be active starting when you become a member and will be active for six months. You may apply for an extension but please do so at least two weeks before the expiration date. You received a full scholarship so you will not owe any monthly dues.<br />
<br />
= phase steps =<br />
'''after phase 1:'''<br />
* Public Mailing List: Add/check candidate is part of Public Mailing list ([https://groups.google.com/g/i3detroit-public]), reference ([[Mailing_list|Mailing List]])<br />
* CRM (MakePi): Add candidate in [https://makepi-ui.i3detroit.org/search-users makepi], enter realname(Note: does *NOT* need to be legal name), username, set to ONBOARDING plan, save.<br />
** check member and onboarding checkboxes<br />
* Wiki: [[Special:UserLogin/signup|create wiki account]]<br />
* Phase 2 Link: If the above steps have been completed, then email member and CC membership@ link to [https://docs.google.com/forms/d/e/1FAIpQLSfvBKzOS7-jRdChurUZ7hz5pLGQG7o-9sARXBY40jtYE_Rdtw/viewform?usp=sf_linkm link Phase 2]<br />
<br />
'''after phase 2:'''<br />
* check candidate has the following:<br />
** Wiki account ([[Special:ActiveUsers|wiki activity]])<br />
** Slack account<br />
* CRM (Seltzer): Check that candidate's emergency contact info is present<br />
* CRM (Seltzer): Change plan from onboarding to 'member' or 'scholarship' or whatever as appropriate<br />
* Announce Mailing List Add candidate (with email in CRM), ([[Mailing_list|joined to public]])<br />
* Member Mailing List: Add candidate (with email in CRM), ([[Mailing_list|joined to public]])<br />
* If all the following has been completed, then do the following:<br />
**Email candidate to create new member post on the i3 ([[Mailing_list|Members-only List]]);<br />
**Suggest finalization-and-key appointment (preferably at a member meeting)<br />
<br />
'''final memberification:'''<br />
* New Member Post: Verify that candidate has made a new-member post in ([[Mailing_list|Members-only List]])<br />
* Close-the-Space Tour: tap another recently-joined member to share this work of teaching?)<br />
* Paper Membership Form ([[:File:NewMemberForm.pdf|PDF]] | [[:File:NewMemberFormEditable.docx|Editable]])-- Have candidate physically sign document and place document in folder.<br />
* Membership Dues: Have candidate pay dues and verify payment has been applied in CRM payments tab (email treasurer@ if not seeing it)<br />
* RFID Key: [[HOWTO Program a key|make key]]<br />
* CRM: Start a plan for the member (that's not automatic anymore!)<br />
<br />
[[Category:Committee]]<br />
[[Category:HOWTO]]</div>Nuance13xhttps://www.i3detroit.org/wi/index.php?title=Membership_Committee&diff=29595Membership Committee2023-05-10T00:24:08Z<p>Nuance13x: /* phase steps */</p>
<hr />
<div>{{Template:Procedure}}<br />
When a Vice-President will miss a Board/Member meeting, best practice is to inform the Board email list. That way, the group knows to not delay the meeting waiting for everyone to arrive. It is not necessary to provide an excuse. It is also considerate, before taking a break from the work you are doing together with your colleagues, to briefly inform them, so they know to move forward without holding up deliberations.<br />
<br />
== Contact ==<br />
e-mail: [mailto:membership@i3detroit.org membership@i3detroit.org]<br />
<br />
=== When Should You Contact This Officer ===<br />
* Questions about joining<br />
* Questions regarding the [[New_Member_Orientation#How_to_join|membership process]] or [[Scholarship|scholarships]]<br />
* Going on or returning from [[Membership_Plans#Hiatus|hiatus]]<br />
<br />
== Duties ==<br />
<br />
=== Duties breakdown between Treasurer, onboarding, and retention ===<br />
<br />
===== Membership =====<br />
* Organize Friday Night Tours<br />
* [[New_Member_Orientation|New member sign up coordination]]<br />
* [[HOWTO Program a key|make keys]]<br />
* makes sure a CRM login is given to the new member<br />
* Gets member on e-mail lists<br />
* gives slack invite/tells them about slack<br />
* within 120 days contact new members them about helping out<br />
* refers change plan requests to Treasurer -><br />
* gets re-joined members' key reactivated<br />
* Coordination of [[HOWTO_Leave|former members]] and their various access and permissions<br />
* Occasionally go through the Google Groups and follow up with outstanding (not accepted) invitations.<br />
<br />
===== Treasurer =====<br />
* takes and accounts for dues<br />
* handles dunning (collections)<br />
* handles changing of membership plans in the CRM<br />
<br />
===== Offboarding =====<br />
<br />
* [[HOWTO Leave#Access_Revocation|Remove access to stuff when people leave]]<br />
* notifies exiting members about:<br />
** potential left storage and when it becomes i3 property<br />
** any loaned tools that need to be taken away or they will also become i3 property<br />
** ask for the key back<br />
** ask why they are leaving<br />
* follow up about:<br />
** storage (empty it, or tell storage@)<br />
** re-label tools as i3 property (wiki too)<br />
* collects and analyses information about why members are departing<br />
* Define what "hiatus" means [[Minutes:Board Meeting Minutes 20200811]]<br />
<br />
=== Reporting at Board Meetings===<br />
* Number of new members, number of exited numbers, number of active onboarding people<br />
* Total number of members<br />
<br />
== On departure == <br />
<br />
* Set an end-date for the membership plan<br />
* Start a new "hiatus" plan, if requested.<br />
* Queue key deactivation (Nate B as MC, this means putting an entry in my "todo-when-at-i3" list)<br />
* Email the member (and cc the treasurer) that this is done<br />
* In that email, make sure they remembered to clean out their member storage, de-label the plot, and edit the [[Storage Plot List]]<br />
<br />
== On return from hiatus ==<br />
<br />
* Confirm member is on all groups<br />
* Invite them to review/repeat the signup training if they feel it prudent<br />
* Reactivate key<br />
<br />
== Useful links ==<br />
=== Onboarding Process ===<br />
* Google sheets of submissions for [https://docs.google.com/spreadsheets/d/16j3tmLjDMepyo8PpbRR4TB5zY-Esb6T31kxL3uh366M/edit#gid=1932250680 Phase 1] and [https://docs.google.com/spreadsheets/d/1StiRzuz59fRg2xlPcyKqcl1tcNVYPmdRJ9n-oCeQnU0/edit#gid=1501444137 Phase 2] - ''completed by members''<br />
* [https://docs.google.com/spreadsheets/d/1TT9H9SebTp88JgWate40H2panmHaPMKDftr1kBXya7E/edit#gid=0 Checklist] for keeping track of what stage of the process different potential members are at and making sure all tasks have been completed on the VP of Onboarding side - ''completed by VP of Onboarding''<br />
=== Scholarship Administration ===<br />
* Scholarship submission [https://docs.google.com/spreadsheets/d/1i7lZUhIAs0vmZ7lFVb5pDCdHrhhpA2uaHcNwpzEknCo/edit#gid=285224280 tracking sheet] - ''completed by members''<br />
* [https://docs.google.com/spreadsheets/d/1q0ZNIkAn6C-82LvsRENZG9IXE9aVbdjjIiM2F81sKSs/edit#gid=1891371225 Tracking sheet] for status of active and former scholarships - ''completed by VP of Onboarding''<br />
=== The Great Key Reactivation of 2020 ===<br />
* PIN/key status tracking [https://docs.google.com/spreadsheets/d/1r41CNyWASyKYjTDgUu7Bp_ECEwTt7CXiLQOEvjBHfFE/edit#gid=0 workbook] recording the status of each members keys as well as some automation to determine who has met the required criteria (waiver and previously COVID policy Google Form) to have their key turned back on<br />
* [https://www.i3detroit.org/whysman/i3-signin/admin/overview.php List] of completed liability waivers (and a [https://docs.google.com/spreadsheets/d/1LAiZlGNYk9u_boPA-EpcUU76f6mIHChpLkTI7Ygz6os/edit#gid=0 bonus form] for converting that data into a format that can be dumped directly into the PIN workbook)<br />
<br />
== Onboarding VP Email Blurbs ==<br />
<br />
=== Email List Invites ===<br />
<br />
'''i3-Public Invite:'''<br />
This email list is open to anyone who wants to speak with i3 members. This list is for you if: <br />
* You are hosting an event at the space which will be open to the public. <br />
* Have business that doesn't have to be kept space-confidential.<br />
* Are a prospective member hoping someone can sign you in to work on your journey to membership.<br />
Joining this mailing list is a required prerequisite to becoming a member of i3 so, please accept this invitation!<br />
<br />
'''i3-Private Invite:'''<br />
This is the members-only list where you will find day to day business such as tool questions, policy discussions, event planning, etc. It's the place to ask most questions if you can't find info in the wiki! Get in the habit of reading it often, this is how we stay up to date on the group, but it can be high-volume so folders and filters are probably a good idea.<br />
<br />
Start by posting an introduction, tell us:<br />
<br />
* Who you are (name, preferred pronouns, and if you use a handle or nickname, tell us the story behind it!)<br />
* How you first heard about i3Detroit<br />
* What your talents are that you hope to share with other members<br />
* What you're most interested in learning<br />
* If you had a(nother) superpower, what would it be?<br />
<br />
Please include your name in the subject line (like "New member Pat Smith"), and it would also be really helpful to include a photo if you can.<br />
<br />
'''i3-Announce Invite:'''<br />
This is the google group for i3 Detroit Announce. It is NOT for day to day business. It is important information that every member needs to read, such as vote announcements. This list will convey parking tickets mostly but also, should there be a flood, fire, robotic revolution, or any other major event affecting all members' use of the space, it'll be announced here.<br />
<br />
Please don't filter this one; read it as it comes in!<br />
<br />
=== Stale List Invite Reminders ===<br />
Hello,<br />
<br />
I was checking on some membership paperwork today and noticed that you haven't accepted your invitation to i3Detroit's members-only Google Group:<br />
<br />
https://www.i3detroit.org/wiki/Mailing_list<br />
<br />
That means you're not receiving the group's internal communications, and it also means we haven't gotten your introductory post to learn about our newest member! Please look back into your email, it should've come from "i3detroit <i3detroit+noreply@googlegroups.com>" or something very much like that.<br />
<br />
or<br />
<br />
Hello,<br />
<br />
I was checking on some membership paperwork today and noticed that you haven't accepted your invitation to i3Detroit's important-announcements Google Group:<br />
<br />
https://www.i3detroit.org/wiki/Mailing_list<br />
<br />
That means you're not receiving the low-traffic announcements like elections, important space news, and abandoned property that might get thrown out! Please look back into your email, it should've come from "i3detroit-announce <i3detroit-announce+noreply@googlegroups.com>" or something very much like that.<br />
<br />
=== Other Emails ===<br />
<br />
'''Phase 1 to 2'''<br />
Congratulations, you have completed the steps for Phase 1 of the i3Detroit new member adventure! You should have received a pair of emails, one for your account on the [https://www.i3detroit.org/crm/ i3 CRM] (please go there and input your emergency contact and other useful information) and another granting you access to modify the [https://www.i3detroit.org/wiki/ i3Detroit Wiki] (if you add some stuff to your user page there people will know who you are, you should do that). Please set up passwords for both of these services and when that is done your journey will continue with [https://docs.google.com/forms/d/14ocPkCQdEsFscgU-SVBHW1ibhAkdpd_RfMMUWRA1A8k/viewform Phase 2!] Good luck!<br />
<br />
P.S. (anything they missed in phase 1 that's not bad enough to delay the process but should still be brought to their attention)<br />
<br />
'''Invite for Memberification:'''<br />
You should have recently received emails inviting you to the i3detroit (private) and i3-announce mailing lists! Please join these lists and '''submit your introduction to the private list''' (see your i3detroit invitation for details). <br />
<br />
After that's done it is time for the final step in your journey to becoming an i3 Detroit member, the Memberification Meeting! These take place after the first general member meeting of the month (99% of the time this is the first Tuesday, but check the calendar to be sure). It is advisable (though not required) that you bring a laptop to this appointment to simplify dues payment set up. Please respond to this message with your availability so we know how many new members to expect at each session! If this time doesn't work for you let us know and we'll work something out.<br />
<br />
'''Scholarship Expiration Reminder:'''<br />
Hello! This is a reminder that your i3Detroit scholarship expires later this month. If you still have a financial need you are encouraged to reapply at www.i3detroit.org/scholarship. If you have any questions, feel free to email membership@i3detroit.org. Good luck!<br />
<br />
'''Scholarship Emails'''<br />
<br />
Partial-Current Member:<br />
<br />
Your application for a scholarship at i3 Detroit has been approved. The scholarship will be active starting yyyy.mm.dd and will be active for six months, ending on yyyy.mm.dd. You may apply for an extension but please do so at least two weeks before the expiration date. You received a scholarship of $xx so you will owe $yy in monthly dues.<br />
<br />
Full-Current Member:<br />
<br />
Your application for a scholarship at i3 Detroit has been approved. The scholarship will be active starting yyyy.mm.dd and will be active for six months, ending on yyyy.mm.dd. You may apply for an extension but please do so at least two weeks before the expiration date. You received a full scholarship so you will not owe any monthly dues.<br />
<br />
Partial-future member:<br />
<br />
Your application for a scholarship at i3 Detroit has been approved, contingent on you completing the membership process. The scholarship will be active starting when you become a member and will be active for six months. You may apply for an extension but please do so at least two weeks before the expiration date. You received a partial scholarship in the amount of $xx per month so you will owe $yy in monthly dues.<br />
<br />
Full-future member:<br />
<br />
Your application for a scholarship at i3 Detroit has been approved, contingent on you completing the membership process. The scholarship will be active starting when you become a member and will be active for six months. You may apply for an extension but please do so at least two weeks before the expiration date. You received a full scholarship so you will not owe any monthly dues.<br />
<br />
= phase steps =<br />
'''after phase 1:'''<br />
* Public Mailing List: Add/check candidate is part of Public Mailing list ([[Mailing_list|joined to public]])<br />
* CRM (MakePi): Add candidate in [https://makepi-ui.i3detroit.org/search-users makepi], enter realname(Note: does *NOT* need to be legal name), username, set to ONBOARDING plan, save.<br />
** check member and onboarding checkboxes<br />
* Wiki: [[Special:UserLogin/signup|create wiki account]]<br />
* Phase 2 Link: If the above steps have been completed, then Email member and CC membership@ link to [https://docs.google.com/forms/d/e/1FAIpQLSfvBKzOS7-jRdChurUZ7hz5pLGQG7o-9sARXBY40jtYE_Rdtw/viewform?usp=sf_linkm link Phase 2]<br />
<br />
'''after phase 2:'''<br />
* check candidate has the following:<br />
** Wiki account ([[Special:ActiveUsers|wiki activity]])<br />
** Slack account<br />
* CRM (Seltzer): Check that candidate's emergency contact info is present<br />
* CRM (Seltzer): Change plan from onboarding to 'member' or 'scholarship' or whatever as appropriate<br />
* Announce Mailing List Add candidate (with email in CRM), ([[Mailing_list|joined to public]])<br />
* Member Mailing List: Add candidate (with email in CRM), ([[Mailing_list|joined to public]])<br />
* If all the following has been completed, then do the following:<br />
**Email candidate to create new member post on the i3 ([[Mailing_list|Members-only List]]);<br />
**Suggest finalization-and-key appointment (at meeting?)<br />
<br />
'''final memberification:'''<br />
* New Member Post: Verify that candidate has made a new-member post in ([[Mailing_list|Members-only List]])<br />
* Close-the-Space Tour: tap another recently-joined member to share this work of teaching?)<br />
* Paper Membership Form ([[:File:NewMemberForm.pdf|PDF]] | [[:File:NewMemberFormEditable.docx|Editable]])-- Have candidate physically sign document and place document in folder.<br />
* Membership Dues: Have candidate pay dues and verify payment has been applied in CRM payments tab (email treasurer@ if not seeing it)<br />
* RFID Key: [[HOWTO Program a key|make key]]<br />
* CRM: Start a plan for the member (that's not automatic anymore!)<br />
<br />
[[Category:Committee]]<br />
[[Category:HOWTO]]</div>Nuance13xhttps://www.i3detroit.org/wi/index.php?title=Membership_Committee&diff=29594Membership Committee2023-05-10T00:22:11Z<p>Nuance13x: </p>
<hr />
<div>{{Template:Procedure}}<br />
When a Vice-President will miss a Board/Member meeting, best practice is to inform the Board email list. That way, the group knows to not delay the meeting waiting for everyone to arrive. It is not necessary to provide an excuse. It is also considerate, before taking a break from the work you are doing together with your colleagues, to briefly inform them, so they know to move forward without holding up deliberations.<br />
<br />
== Contact ==<br />
e-mail: [mailto:membership@i3detroit.org membership@i3detroit.org]<br />
<br />
=== When Should You Contact This Officer ===<br />
* Questions about joining<br />
* Questions regarding the [[New_Member_Orientation#How_to_join|membership process]] or [[Scholarship|scholarships]]<br />
* Going on or returning from [[Membership_Plans#Hiatus|hiatus]]<br />
<br />
== Duties ==<br />
<br />
=== Duties breakdown between Treasurer, onboarding, and retention ===<br />
<br />
===== Membership =====<br />
* Organize Friday Night Tours<br />
* [[New_Member_Orientation|New member sign up coordination]]<br />
* [[HOWTO Program a key|make keys]]<br />
* makes sure a CRM login is given to the new member<br />
* Gets member on e-mail lists<br />
* gives slack invite/tells them about slack<br />
* within 120 days contact new members them about helping out<br />
* refers change plan requests to Treasurer -><br />
* gets re-joined members' key reactivated<br />
* Coordination of [[HOWTO_Leave|former members]] and their various access and permissions<br />
* Occasionally go through the Google Groups and follow up with outstanding (not accepted) invitations.<br />
<br />
===== Treasurer =====<br />
* takes and accounts for dues<br />
* handles dunning (collections)<br />
* handles changing of membership plans in the CRM<br />
<br />
===== Offboarding =====<br />
<br />
* [[HOWTO Leave#Access_Revocation|Remove access to stuff when people leave]]<br />
* notifies exiting members about:<br />
** potential left storage and when it becomes i3 property<br />
** any loaned tools that need to be taken away or they will also become i3 property<br />
** ask for the key back<br />
** ask why they are leaving<br />
* follow up about:<br />
** storage (empty it, or tell storage@)<br />
** re-label tools as i3 property (wiki too)<br />
* collects and analyses information about why members are departing<br />
* Define what "hiatus" means [[Minutes:Board Meeting Minutes 20200811]]<br />
<br />
=== Reporting at Board Meetings===<br />
* Number of new members, number of exited numbers, number of active onboarding people<br />
* Total number of members<br />
<br />
== On departure == <br />
<br />
* Set an end-date for the membership plan<br />
* Start a new "hiatus" plan, if requested.<br />
* Queue key deactivation (Nate B as MC, this means putting an entry in my "todo-when-at-i3" list)<br />
* Email the member (and cc the treasurer) that this is done<br />
* In that email, make sure they remembered to clean out their member storage, de-label the plot, and edit the [[Storage Plot List]]<br />
<br />
== On return from hiatus ==<br />
<br />
* Confirm member is on all groups<br />
* Invite them to review/repeat the signup training if they feel it prudent<br />
* Reactivate key<br />
<br />
== Useful links ==<br />
=== Onboarding Process ===<br />
* Google sheets of submissions for [https://docs.google.com/spreadsheets/d/16j3tmLjDMepyo8PpbRR4TB5zY-Esb6T31kxL3uh366M/edit#gid=1932250680 Phase 1] and [https://docs.google.com/spreadsheets/d/1StiRzuz59fRg2xlPcyKqcl1tcNVYPmdRJ9n-oCeQnU0/edit#gid=1501444137 Phase 2] - ''completed by members''<br />
* [https://docs.google.com/spreadsheets/d/1TT9H9SebTp88JgWate40H2panmHaPMKDftr1kBXya7E/edit#gid=0 Checklist] for keeping track of what stage of the process different potential members are at and making sure all tasks have been completed on the VP of Onboarding side - ''completed by VP of Onboarding''<br />
=== Scholarship Administration ===<br />
* Scholarship submission [https://docs.google.com/spreadsheets/d/1i7lZUhIAs0vmZ7lFVb5pDCdHrhhpA2uaHcNwpzEknCo/edit#gid=285224280 tracking sheet] - ''completed by members''<br />
* [https://docs.google.com/spreadsheets/d/1q0ZNIkAn6C-82LvsRENZG9IXE9aVbdjjIiM2F81sKSs/edit#gid=1891371225 Tracking sheet] for status of active and former scholarships - ''completed by VP of Onboarding''<br />
=== The Great Key Reactivation of 2020 ===<br />
* PIN/key status tracking [https://docs.google.com/spreadsheets/d/1r41CNyWASyKYjTDgUu7Bp_ECEwTt7CXiLQOEvjBHfFE/edit#gid=0 workbook] recording the status of each members keys as well as some automation to determine who has met the required criteria (waiver and previously COVID policy Google Form) to have their key turned back on<br />
* [https://www.i3detroit.org/whysman/i3-signin/admin/overview.php List] of completed liability waivers (and a [https://docs.google.com/spreadsheets/d/1LAiZlGNYk9u_boPA-EpcUU76f6mIHChpLkTI7Ygz6os/edit#gid=0 bonus form] for converting that data into a format that can be dumped directly into the PIN workbook)<br />
<br />
== Onboarding VP Email Blurbs ==<br />
<br />
=== Email List Invites ===<br />
<br />
'''i3-Public Invite:'''<br />
This email list is open to anyone who wants to speak with i3 members. This list is for you if: <br />
* You are hosting an event at the space which will be open to the public. <br />
* Have business that doesn't have to be kept space-confidential.<br />
* Are a prospective member hoping someone can sign you in to work on your journey to membership.<br />
Joining this mailing list is a required prerequisite to becoming a member of i3 so, please accept this invitation!<br />
<br />
'''i3-Private Invite:'''<br />
This is the members-only list where you will find day to day business such as tool questions, policy discussions, event planning, etc. It's the place to ask most questions if you can't find info in the wiki! Get in the habit of reading it often, this is how we stay up to date on the group, but it can be high-volume so folders and filters are probably a good idea.<br />
<br />
Start by posting an introduction, tell us:<br />
<br />
* Who you are (name, preferred pronouns, and if you use a handle or nickname, tell us the story behind it!)<br />
* How you first heard about i3Detroit<br />
* What your talents are that you hope to share with other members<br />
* What you're most interested in learning<br />
* If you had a(nother) superpower, what would it be?<br />
<br />
Please include your name in the subject line (like "New member Pat Smith"), and it would also be really helpful to include a photo if you can.<br />
<br />
'''i3-Announce Invite:'''<br />
This is the google group for i3 Detroit Announce. It is NOT for day to day business. It is important information that every member needs to read, such as vote announcements. This list will convey parking tickets mostly but also, should there be a flood, fire, robotic revolution, or any other major event affecting all members' use of the space, it'll be announced here.<br />
<br />
Please don't filter this one; read it as it comes in!<br />
<br />
=== Stale List Invite Reminders ===<br />
Hello,<br />
<br />
I was checking on some membership paperwork today and noticed that you haven't accepted your invitation to i3Detroit's members-only Google Group:<br />
<br />
https://www.i3detroit.org/wiki/Mailing_list<br />
<br />
That means you're not receiving the group's internal communications, and it also means we haven't gotten your introductory post to learn about our newest member! Please look back into your email, it should've come from "i3detroit <i3detroit+noreply@googlegroups.com>" or something very much like that.<br />
<br />
or<br />
<br />
Hello,<br />
<br />
I was checking on some membership paperwork today and noticed that you haven't accepted your invitation to i3Detroit's important-announcements Google Group:<br />
<br />
https://www.i3detroit.org/wiki/Mailing_list<br />
<br />
That means you're not receiving the low-traffic announcements like elections, important space news, and abandoned property that might get thrown out! Please look back into your email, it should've come from "i3detroit-announce <i3detroit-announce+noreply@googlegroups.com>" or something very much like that.<br />
<br />
=== Other Emails ===<br />
<br />
'''Phase 1 to 2'''<br />
Congratulations, you have completed the steps for Phase 1 of the i3Detroit new member adventure! You should have received a pair of emails, one for your account on the [https://www.i3detroit.org/crm/ i3 CRM] (please go there and input your emergency contact and other useful information) and another granting you access to modify the [https://www.i3detroit.org/wiki/ i3Detroit Wiki] (if you add some stuff to your user page there people will know who you are, you should do that). Please set up passwords for both of these services and when that is done your journey will continue with [https://docs.google.com/forms/d/14ocPkCQdEsFscgU-SVBHW1ibhAkdpd_RfMMUWRA1A8k/viewform Phase 2!] Good luck!<br />
<br />
P.S. (anything they missed in phase 1 that's not bad enough to delay the process but should still be brought to their attention)<br />
<br />
'''Invite for Memberification:'''<br />
You should have recently received emails inviting you to the i3detroit (private) and i3-announce mailing lists! Please join these lists and '''submit your introduction to the private list''' (see your i3detroit invitation for details). <br />
<br />
After that's done it is time for the final step in your journey to becoming an i3 Detroit member, the Memberification Meeting! These take place after the first general member meeting of the month (99% of the time this is the first Tuesday, but check the calendar to be sure). It is advisable (though not required) that you bring a laptop to this appointment to simplify dues payment set up. Please respond to this message with your availability so we know how many new members to expect at each session! If this time doesn't work for you let us know and we'll work something out.<br />
<br />
'''Scholarship Expiration Reminder:'''<br />
Hello! This is a reminder that your i3Detroit scholarship expires later this month. If you still have a financial need you are encouraged to reapply at www.i3detroit.org/scholarship. If you have any questions, feel free to email membership@i3detroit.org. Good luck!<br />
<br />
'''Scholarship Emails'''<br />
<br />
Partial-Current Member:<br />
<br />
Your application for a scholarship at i3 Detroit has been approved. The scholarship will be active starting yyyy.mm.dd and will be active for six months, ending on yyyy.mm.dd. You may apply for an extension but please do so at least two weeks before the expiration date. You received a scholarship of $xx so you will owe $yy in monthly dues.<br />
<br />
Full-Current Member:<br />
<br />
Your application for a scholarship at i3 Detroit has been approved. The scholarship will be active starting yyyy.mm.dd and will be active for six months, ending on yyyy.mm.dd. You may apply for an extension but please do so at least two weeks before the expiration date. You received a full scholarship so you will not owe any monthly dues.<br />
<br />
Partial-future member:<br />
<br />
Your application for a scholarship at i3 Detroit has been approved, contingent on you completing the membership process. The scholarship will be active starting when you become a member and will be active for six months. You may apply for an extension but please do so at least two weeks before the expiration date. You received a partial scholarship in the amount of $xx per month so you will owe $yy in monthly dues.<br />
<br />
Full-future member:<br />
<br />
Your application for a scholarship at i3 Detroit has been approved, contingent on you completing the membership process. The scholarship will be active starting when you become a member and will be active for six months. You may apply for an extension but please do so at least two weeks before the expiration date. You received a full scholarship so you will not owe any monthly dues.<br />
<br />
= phase steps =<br />
after phase 1:<br />
* Public Mailing List: Add/check candidate is part of Public Mailing list ([[Mailing_list|joined to public]])<br />
* CRM (MakePi): Add candidate in [https://makepi-ui.i3detroit.org/search-users makepi], enter realname(Note: does *NOT* need to be legal name), username, set to ONBOARDING plan, save.<br />
** check member and onboarding checkboxes<br />
* Wiki: [[Special:UserLogin/signup|create wiki account]]<br />
* Phase 2 Link: If the above steps have been completed, then Email member and CC membership@ link to [https://docs.google.com/forms/d/e/1FAIpQLSfvBKzOS7-jRdChurUZ7hz5pLGQG7o-9sARXBY40jtYE_Rdtw/viewform?usp=sf_linkm link Phase 2]<br />
<br />
after phase 2:<br />
* check candidate has the following:<br />
** Wiki account ([[Special:ActiveUsers|wiki activity]])<br />
** Slack account<br />
* CRM (Seltzer): Check that candidate's emergency contact info is present<br />
* CRM (Seltzer): Change plan from onboarding to 'member' or 'scholarship' or whatever as appropriate<br />
* Announce Mailing List Add candidate (with email in CRM), ([[Mailing_list|joined to public]])<br />
* Member Mailing List: Add candidate (with email in CRM), ([[Mailing_list|joined to public]])<br />
* If all the following has been completed, then do the following:<br />
**Email candidate to create new member post on the i3 ([[Mailing_list|Members-only List]]);<br />
**Suggest finalization-and-key appointment (at meeting?)<br />
<br />
final memberification:<br />
* New Member Post: Verify that candidate has made a new-member post in ([[Mailing_list|Members-only List]])<br />
* Close-the-Space Tour: tap another recently-joined member to share this work of teaching?)<br />
* Paper Membership Form ([[:File:NewMemberForm.pdf|PDF]] | [[:File:NewMemberFormEditable.docx|Editable]])-- Have candidate physically sign document and place document in folder.<br />
* Membership Dues: Have candidate pay dues and verify payment has been applied in CRM payments tab (email treasurer@ if not seeing it)<br />
* RFID Key: [[HOWTO Program a key|make key]]<br />
* CRM: Start a plan for the member (that's not automatic anymore!)<br />
<br />
[[Category:Committee]]<br />
[[Category:HOWTO]]</div>Nuance13xhttps://www.i3detroit.org/wi/index.php?title=Membership_Committee&diff=29591Membership Committee2023-05-10T00:16:28Z<p>Nuance13x: </p>
<hr />
<div>{{Template:Procedure}}<br />
When a Vice-President will miss a Board/Member meeting, best practice is to inform the Board email list. That way, the group knows to not delay the meeting waiting for everyone to arrive. It is not necessary to provide an excuse. It is also considerate, before taking a break from the work you are doing together with your colleagues, to briefly inform them, so they know to move forward without holding up deliberations.<br />
<br />
== Contact ==<br />
e-mail: [mailto:membership@i3detroit.org membership@i3detroit.org]<br />
<br />
=== When Should You Contact This Officer ===<br />
* Questions about joining<br />
* Questions regarding the [[New_Member_Orientation#How_to_join|membership process]] or [[Scholarship|scholarships]]<br />
* Going on or returning from [[Membership_Plans#Hiatus|hiatus]]<br />
<br />
== Duties ==<br />
<br />
=== Duties breakdown between Treasurer, onboarding, and retention ===<br />
<br />
===== Membership =====<br />
* Organize Friday Night Tours<br />
* [[New_Member_Orientation|New member sign up coordination]]<br />
* [[HOWTO Program a key|make keys]]<br />
* makes sure a CRM login is given to the new member<br />
* Gets member on e-mail lists<br />
* gives slack invite/tells them about slack<br />
* within 120 days contact new members them about helping out<br />
* refers change plan requests to Treasurer -><br />
* gets re-joined members' key reactivated<br />
* Coordination of [[HOWTO_Leave|former members]] and their various access and permissions<br />
* Occasionally go through the Google Groups and follow up with outstanding (not accepted) invitations.<br />
<br />
===== Treasurer =====<br />
* takes and accounts for dues<br />
* handles dunning (collections)<br />
* handles changing of membership plans in the CRM<br />
<br />
===== Offboarding =====<br />
<br />
* collects any information from people leaving<br />
* handles the dead key list, getting keys out of the keypad<br />
* notifies exiting members about:<br />
** potential left storage and when it becomes i3 property<br />
** any loaned tools that need to be taken away or they will also become i3 property<br />
** ask for the key back<br />
** ask why they are leaving<br />
* follow up about:<br />
** storage (empty it, or tell storage@)<br />
** re-label tools as i3 property (wiki too)<br />
* refers change plan requests to Treasurer -><br />
* collects and analyses information about why members are departing<br />
* handles flushing of passwords from departing members<br />
* member flow analysis<br />
** in vs. out<br />
** seasonal trends<br />
** event based trends(any single event that causes an up or down in membership)<br />
* Define what "hiatus" means [[Minutes:Board Meeting Minutes 20200811]]<br />
<br />
=== Reporting at Board Meetings===<br />
* Number of new members, number of exited numbers, number of active onboarding people<br />
* Total number of members<br />
<br />
== On departure == <br />
<br />
* Set an end-date for the membership plan<br />
* Start a new "hiatus" plan, if requested.<br />
* Queue key deactivation (Nate B as MC, this means putting an entry in my "todo-when-at-i3" list)<br />
* Email the member (and cc the treasurer) that this is done<br />
* In that email, make sure they remembered to clean out their member storage, de-label the plot, and edit the [[Storage Plot List]]<br />
<br />
== On return from hiatus ==<br />
<br />
* Confirm member is on all groups<br />
* Invite them to review/repeat the signup training if they feel it prudent<br />
* Reactivate key<br />
<br />
== Useful links ==<br />
=== Onboarding Process ===<br />
* Google sheets of submissions for [https://docs.google.com/spreadsheets/d/16j3tmLjDMepyo8PpbRR4TB5zY-Esb6T31kxL3uh366M/edit#gid=1932250680 Phase 1] and [https://docs.google.com/spreadsheets/d/1StiRzuz59fRg2xlPcyKqcl1tcNVYPmdRJ9n-oCeQnU0/edit#gid=1501444137 Phase 2] - ''completed by members''<br />
* [https://docs.google.com/spreadsheets/d/1TT9H9SebTp88JgWate40H2panmHaPMKDftr1kBXya7E/edit#gid=0 Checklist] for keeping track of what stage of the process different potential members are at and making sure all tasks have been completed on the VP of Onboarding side - ''completed by VP of Onboarding''<br />
=== Scholarship Administration ===<br />
* Scholarship submission [https://docs.google.com/spreadsheets/d/1i7lZUhIAs0vmZ7lFVb5pDCdHrhhpA2uaHcNwpzEknCo/edit#gid=285224280 tracking sheet] - ''completed by members''<br />
* [https://docs.google.com/spreadsheets/d/1q0ZNIkAn6C-82LvsRENZG9IXE9aVbdjjIiM2F81sKSs/edit#gid=1891371225 Tracking sheet] for status of active and former scholarships - ''completed by VP of Onboarding''<br />
=== The Great Key Reactivation of 2020 ===<br />
* PIN/key status tracking [https://docs.google.com/spreadsheets/d/1r41CNyWASyKYjTDgUu7Bp_ECEwTt7CXiLQOEvjBHfFE/edit#gid=0 workbook] recording the status of each members keys as well as some automation to determine who has met the required criteria (waiver and previously COVID policy Google Form) to have their key turned back on<br />
* [https://www.i3detroit.org/whysman/i3-signin/admin/overview.php List] of completed liability waivers (and a [https://docs.google.com/spreadsheets/d/1LAiZlGNYk9u_boPA-EpcUU76f6mIHChpLkTI7Ygz6os/edit#gid=0 bonus form] for converting that data into a format that can be dumped directly into the PIN workbook)<br />
<br />
== Onboarding VP Email Blurbs ==<br />
<br />
=== Email List Invites ===<br />
<br />
'''i3-Public Invite:'''<br />
This email list is open to anyone who wants to speak with i3 members. This list is for you if: <br />
* You are hosting an event at the space which will be open to the public. <br />
* Have business that doesn't have to be kept space-confidential.<br />
* Are a prospective member hoping someone can sign you in to work on your journey to membership.<br />
Joining this mailing list is a required prerequisite to becoming a member of i3 so, please accept this invitation!<br />
<br />
'''i3-Private Invite:'''<br />
This is the members-only list where you will find day to day business such as tool questions, policy discussions, event planning, etc. It's the place to ask most questions if you can't find info in the wiki! Get in the habit of reading it often, this is how we stay up to date on the group, but it can be high-volume so folders and filters are probably a good idea.<br />
<br />
Start by posting an introduction, tell us:<br />
<br />
* Who you are (name, preferred pronouns, and if you use a handle or nickname, tell us the story behind it!)<br />
* How you first heard about i3Detroit<br />
* What your talents are that you hope to share with other members<br />
* What you're most interested in learning<br />
* If you had a(nother) superpower, what would it be?<br />
<br />
Please include your name in the subject line (like "New member Pat Smith"), and it would also be really helpful to include a photo if you can.<br />
<br />
'''i3-Announce Invite:'''<br />
This is the google group for i3 Detroit Announce. It is NOT for day to day business. It is important information that every member needs to read, such as vote announcements. This list will convey parking tickets mostly but also, should there be a flood, fire, robotic revolution, or any other major event affecting all members' use of the space, it'll be announced here.<br />
<br />
Please don't filter this one; read it as it comes in!<br />
<br />
=== Stale List Invite Reminders ===<br />
Hello,<br />
<br />
I was checking on some membership paperwork today and noticed that you haven't accepted your invitation to i3Detroit's members-only Google Group:<br />
<br />
https://www.i3detroit.org/wiki/Mailing_list<br />
<br />
That means you're not receiving the group's internal communications, and it also means we haven't gotten your introductory post to learn about our newest member! Please look back into your email, it should've come from "i3detroit <i3detroit+noreply@googlegroups.com>" or something very much like that.<br />
<br />
or<br />
<br />
Hello,<br />
<br />
I was checking on some membership paperwork today and noticed that you haven't accepted your invitation to i3Detroit's important-announcements Google Group:<br />
<br />
https://www.i3detroit.org/wiki/Mailing_list<br />
<br />
That means you're not receiving the low-traffic announcements like elections, important space news, and abandoned property that might get thrown out! Please look back into your email, it should've come from "i3detroit-announce <i3detroit-announce+noreply@googlegroups.com>" or something very much like that.<br />
<br />
=== Other Emails ===<br />
<br />
'''Phase 1 to 2'''<br />
Congratulations, you have completed the steps for Phase 1 of the i3Detroit new member adventure! You should have received a pair of emails, one for your account on the [https://www.i3detroit.org/crm/ i3 CRM] (please go there and input your emergency contact and other useful information) and another granting you access to modify the [https://www.i3detroit.org/wiki/ i3Detroit Wiki] (if you add some stuff to your user page there people will know who you are, you should do that). Please set up passwords for both of these services and when that is done your journey will continue with [https://docs.google.com/forms/d/14ocPkCQdEsFscgU-SVBHW1ibhAkdpd_RfMMUWRA1A8k/viewform Phase 2!] Good luck!<br />
<br />
P.S. (anything they missed in phase 1 that's not bad enough to delay the process but should still be brought to their attention)<br />
<br />
'''Invite for Memberification:'''<br />
You should have recently received emails inviting you to the i3detroit (private) and i3-announce mailing lists! Please join these lists and '''submit your introduction to the private list''' (see your i3detroit invitation for details). <br />
<br />
After that's done it is time for the final step in your journey to becoming an i3 Detroit member, the Memberification Meeting! These take place after the first general member meeting of the month (99% of the time this is the first Tuesday, but check the calendar to be sure). It is advisable (though not required) that you bring a laptop to this appointment to simplify dues payment set up. Please respond to this message with your availability so we know how many new members to expect at each session! If this time doesn't work for you let us know and we'll work something out.<br />
<br />
'''Scholarship Expiration Reminder:'''<br />
Hello! This is a reminder that your i3Detroit scholarship expires later this month. If you still have a financial need you are encouraged to reapply at www.i3detroit.org/scholarship. If you have any questions, feel free to email membership@i3detroit.org. Good luck!<br />
<br />
'''Scholarship Emails'''<br />
<br />
Partial-Current Member:<br />
<br />
Your application for a scholarship at i3 Detroit has been approved. The scholarship will be active starting yyyy.mm.dd and will be active for six months, ending on yyyy.mm.dd. You may apply for an extension but please do so at least two weeks before the expiration date. You received a scholarship of $xx so you will owe $yy in monthly dues.<br />
<br />
Full-Current Member:<br />
<br />
Your application for a scholarship at i3 Detroit has been approved. The scholarship will be active starting yyyy.mm.dd and will be active for six months, ending on yyyy.mm.dd. You may apply for an extension but please do so at least two weeks before the expiration date. You received a full scholarship so you will not owe any monthly dues.<br />
<br />
Partial-future member:<br />
<br />
Your application for a scholarship at i3 Detroit has been approved, contingent on you completing the membership process. The scholarship will be active starting when you become a member and will be active for six months. You may apply for an extension but please do so at least two weeks before the expiration date. You received a partial scholarship in the amount of $xx per month so you will owe $yy in monthly dues.<br />
<br />
Full-future member:<br />
<br />
Your application for a scholarship at i3 Detroit has been approved, contingent on you completing the membership process. The scholarship will be active starting when you become a member and will be active for six months. You may apply for an extension but please do so at least two weeks before the expiration date. You received a full scholarship so you will not owe any monthly dues.<br />
<br />
= phase steps =<br />
after phase 1:<br />
* Public Mailing List: Add/check candidate is part of Public Mailing list ([[Mailing_list|joined to public]])<br />
* CRM (MakePi): Add candidate in [https://makepi-ui.i3detroit.org/search-users makepi], enter realname(Note: does *NOT* need to be legal name), username, set to ONBOARDING plan, save.<br />
** check member and onboarding checkboxes<br />
* Wiki: [[Special:UserLogin/signup|create wiki account]]<br />
* Phase 2 Link: If the above steps have been completed, then Email member and CC membership@ link to [https://docs.google.com/forms/d/e/1FAIpQLSfvBKzOS7-jRdChurUZ7hz5pLGQG7o-9sARXBY40jtYE_Rdtw/viewform?usp=sf_linkm link Phase 2]<br />
<br />
after phase 2:<br />
* check candidate has the following:<br />
** Wiki account ([[Special:ActiveUsers|wiki activity]])<br />
** Slack account<br />
* CRM (Seltzer): Check that candidate's emergency contact info is present<br />
* CRM (Seltzer): Change plan from onboarding to 'member' or 'scholarship' or whatever as appropriate<br />
* Announce Mailing List Add candidate (with email in CRM), ([[Mailing_list|joined to public]])<br />
* Member Mailing List: Add candidate (with email in CRM), ([[Mailing_list|joined to public]])<br />
* If all the following has been completed, then do the following:<br />
**Email candidate to create new member post on the i3 ([[Mailing_list|Members-only List]]);<br />
**Suggest finalization-and-key appointment (at meeting?)<br />
<br />
final memberification:<br />
* New Member Post: make sure they make new-member post<br />
* Close-the-Space Tour: tap another recently-joined member to share this work of teaching?)<br />
* Paper paper membership form ([[:File:NewMemberForm.pdf|PDF]] | [[:File:NewMemberFormEditable.docx|Editable]])-- gotta get their signature! completed forms to folder<br />
* pay dues, check in CRM payments tab, email treasurer@ if not seeing it<br />
* [[HOWTO Program a key|make key]]<br />
* be sure to start a plan in the CRM, that's not automatic anymore!<br />
<br />
= suggestion for job description from Terry W =<br />
This is simply a suggestion/opinion on what might be in the job description as selected by the Board in upcoming months.<br />
* Select one or a few numeric metrics/goals for the office year.<br />
* Report on the numeric progress against those goals in a written report in the Board Minutes each month.<br />
* Also in that report should be a list for the prior month of the transitions between plans and a net gain/loss of voting members<br />
* The authority to set membership rights policy, which must be published on page [[Membership_Plans]]. (subject to Board overrule/recall) which should be listed on a single wiki entry point.<br />
* The authority to set membership entrance method, criteria, which should be listed on a single wiki entrance point.<br />
* The responsibility to manage membership entrance/signup and new member promotions and publish these at [[New_Member_Orientation]].<br />
<br />
[[Category:Committee]]<br />
[[Category:HOWTO]]</div>Nuance13xhttps://www.i3detroit.org/wi/index.php?title=Membership_Committee&diff=29589Membership Committee2023-05-10T00:10:06Z<p>Nuance13x: </p>
<hr />
<div>{{Template:Procedure}}<br />
When a Vice-President will miss a Board/Member meeting, best practice is to inform the Board email list. That way, the group knows to not delay the meeting waiting for everyone to arrive. It is not necessary to provide an excuse. It is also considerate, before taking a break from the work you are doing together with your colleagues, to briefly inform them, so they know to move forward without holding up deliberations.<br />
<br />
== Contact ==<br />
e-mail: [mailto:membership@i3detroit.org membership@i3detroit.org]<br />
<br />
=== When Should You Contact This Officer ===<br />
* Questions about joining<br />
* Questions regarding the [[New_Member_Orientation#How_to_join|membership process]] or [[Scholarship|scholarships]]<br />
* Going on or returning from [[Membership_Plans#Hiatus|hiatus]]<br />
<br />
== Duties ==<br />
<br />
=== Duties breakdown between Treasurer, onboarding, and retention ===<br />
<br />
===== Membership =====<br />
* Organize Friday Night Tours<br />
* [[New_Member_Orientation|New member sign up coordination]]<br />
* [[HOWTO Program a key|make keys]]<br />
* makes sure a CRM login is given to the new member<br />
* Gets member on e-mail lists<br />
* gives slack invite/tells them about slack<br />
* within 120 days contact new members them about helping out<br />
* refers change plan requests to Treasurer -><br />
* gets re-joined members' key reactivated<br />
* Coordination of [[HOWTO_Leave|former members]] and their various access and permissions<br />
* Occasionally go through the Google Groups and follow up with outstanding (not accepted) invitations.<br />
<br />
===== Treasurer =====<br />
* takes and accounts for dues<br />
* handles dunning (collections)<br />
* handles changing of membership plans in the CRM<br />
<br />
===== Offboarding =====<br />
<br />
* collects any information from people leaving<br />
* handles the dead key list, getting keys out of the keypad<br />
* notifies exiting members about:<br />
** potential left storage and when it becomes i3 property<br />
** any loaned tools that need to be taken away or they will also become i3 property<br />
** ask for the key back<br />
** ask why they are leaving<br />
* follow up about:<br />
** storage (empty it, or tell storage@)<br />
** re-label tools as i3 property (wiki too)<br />
* refers change plan requests to Treasurer -><br />
* collects and analyses information about why members are departing<br />
* handles flushing of passwords from departing members<br />
* member flow analysis<br />
** in vs. out<br />
** seasonal trends<br />
** event based trends(any single event that causes an up or down in membership)<br />
* Define what "hiatus" means [[Minutes:Board Meeting Minutes 20200811]]<br />
<br />
=== Reporting at Board Meetings===<br />
* Number of new members, number of exited numbers, number of active onboarding people<br />
* Total number of members<br />
<br />
== On departure == <br />
<br />
* Set an end-date for the membership plan<br />
* Start a new "hiatus" plan, if requested.<br />
* Queue key deactivation (Nate B as MC, this means putting an entry in my "todo-when-at-i3" list)<br />
* Email the member (and cc the treasurer) that this is done<br />
* In that email, make sure they remembered to clean out their member storage, de-label the plot, and edit the [[Storage Plot List]]<br />
<br />
== On return from hiatus ==<br />
<br />
* Confirm member is on all groups<br />
* Invite them to review/repeat the signup training if they feel it prudent<br />
* Reactivate key<br />
<br />
== Useful links ==<br />
=== Onboarding Process ===<br />
* Google sheets of submissions for [https://docs.google.com/spreadsheets/d/16j3tmLjDMepyo8PpbRR4TB5zY-Esb6T31kxL3uh366M/edit#gid=1932250680 Phase 1] and [https://docs.google.com/spreadsheets/d/1StiRzuz59fRg2xlPcyKqcl1tcNVYPmdRJ9n-oCeQnU0/edit#gid=1501444137 Phase 2] - ''completed by members''<br />
* [https://docs.google.com/spreadsheets/d/1TT9H9SebTp88JgWate40H2panmHaPMKDftr1kBXya7E/edit#gid=0 Checklist] for keeping track of what stage of the process different potential members are at and making sure all tasks have been completed on the VP of Onboarding side - ''completed by VP of Onboarding''<br />
=== Scholarship Administration ===<br />
* Scholarship submission [https://docs.google.com/spreadsheets/d/1i7lZUhIAs0vmZ7lFVb5pDCdHrhhpA2uaHcNwpzEknCo/edit#gid=285224280 tracking sheet] - ''completed by members''<br />
* [https://docs.google.com/spreadsheets/d/1q0ZNIkAn6C-82LvsRENZG9IXE9aVbdjjIiM2F81sKSs/edit#gid=1891371225 Tracking sheet] for status of active and former scholarships - ''completed by VP of Onboarding''<br />
=== The Great Key Reactivation of 2020 ===<br />
* PIN/key status tracking [https://docs.google.com/spreadsheets/d/1r41CNyWASyKYjTDgUu7Bp_ECEwTt7CXiLQOEvjBHfFE/edit#gid=0 workbook] recording the status of each members keys as well as some automation to determine who has met the required criteria (waiver and previously COVID policy Google Form) to have their key turned back on<br />
* [https://www.i3detroit.org/whysman/i3-signin/admin/overview.php List] of completed liability waivers (and a [https://docs.google.com/spreadsheets/d/1LAiZlGNYk9u_boPA-EpcUU76f6mIHChpLkTI7Ygz6os/edit#gid=0 bonus form] for converting that data into a format that can be dumped directly into the PIN workbook)<br />
<br />
== Onboarding VP Email Blurbs ==<br />
<br />
=== Email List Invites ===<br />
<br />
'''i3-Public Invite:'''<br />
This email list is open to anyone who wants to speak with i3 members. This list is for you if: <br />
* You are hosting an event at the space which will be open to the public. <br />
* Have business that doesn't have to be kept space-confidential.<br />
* Are a prospective member hoping someone can sign you in to work on your journey to membership.<br />
Joining this mailing list is a required prerequisite to becoming a member of i3 so, please accept this invitation!<br />
<br />
'''i3-Private Invite:'''<br />
This is the members-only list where you will find day to day business such as tool questions, policy discussions, event planning, etc. It's the place to ask most questions if you can't find info in the wiki! Get in the habit of reading it often, this is how we stay up to date on the group, but it can be high-volume so folders and filters are probably a good idea.<br />
<br />
Start by posting an introduction, tell us:<br />
<br />
* Who you are (name, preferred pronouns, and if you use a handle or nickname, tell us the story behind it!)<br />
* How you first heard about i3Detroit<br />
* What your talents are that you hope to share with other members<br />
* What you're most interested in learning<br />
* If you had a(nother) superpower, what would it be?<br />
<br />
Please include your name in the subject line (like "New member Pat Smith"), and it would also be really helpful to include a photo if you can.<br />
<br />
'''i3-Announce Invite:'''<br />
This is the google group for i3 Detroit Announce. It is NOT for day to day business. It is important information that every member needs to read, such as vote announcements. This list will convey parking tickets mostly but also, should there be a flood, fire, robotic revolution, or any other major event affecting all members' use of the space, it'll be announced here.<br />
<br />
Please don't filter this one; read it as it comes in!<br />
<br />
=== Stale List Invite Reminders ===<br />
Hello,<br />
<br />
I was checking on some membership paperwork today and noticed that you haven't accepted your invitation to i3Detroit's members-only Google Group:<br />
<br />
https://www.i3detroit.org/wiki/Mailing_list<br />
<br />
That means you're not receiving the group's internal communications, and it also means we haven't gotten your introductory post to learn about our newest member! Please look back into your email, it should've come from "i3detroit <i3detroit+noreply@googlegroups.com>" or something very much like that.<br />
<br />
or<br />
<br />
Hello,<br />
<br />
I was checking on some membership paperwork today and noticed that you haven't accepted your invitation to i3Detroit's important-announcements Google Group:<br />
<br />
https://www.i3detroit.org/wiki/Mailing_list<br />
<br />
That means you're not receiving the low-traffic announcements like elections, important space news, and abandoned property that might get thrown out! Please look back into your email, it should've come from "i3detroit-announce <i3detroit-announce+noreply@googlegroups.com>" or something very much like that.<br />
<br />
=== Other Emails ===<br />
<br />
'''Phase 1 to 2'''<br />
Congratulations, you have completed the steps for Phase 1 of the i3Detroit new member adventure! You should have received a pair of emails, one for your account on the [https://www.i3detroit.org/crm/ i3 CRM] (please go there and input your emergency contact and other useful information) and another granting you access to modify the [https://www.i3detroit.org/wiki/ i3Detroit Wiki] (if you add some stuff to your user page there people will know who you are, you should do that). Please set up passwords for both of these services and when that is done your journey will continue with [https://docs.google.com/forms/d/14ocPkCQdEsFscgU-SVBHW1ibhAkdpd_RfMMUWRA1A8k/viewform Phase 2!] Good luck!<br />
<br />
P.S. (anything they missed in phase 1 that's not bad enough to delay the process but should still be brought to their attention)<br />
<br />
'''Invite for Memberification:'''<br />
You should have recently received emails inviting you to the i3detroit (private) and i3-announce mailing lists! Please join these lists and '''submit your introduction to the private list''' (see your i3detroit invitation for details). <br />
<br />
After that's done it is time for the final step in your journey to becoming an i3 Detroit member, the Memberification Meeting! These take place after the first general member meeting of the month (99% of the time this is the first Tuesday, but check the calendar to be sure). It is advisable (though not required) that you bring a laptop to this appointment to simplify dues payment set up. Please respond to this message with your availability so we know how many new members to expect at each session! If this time doesn't work for you let us know and we'll work something out.<br />
<br />
'''Scholarship Expiration Reminder:'''<br />
Hello! This is a reminder that your i3Detroit scholarship expires later this month. If you still have a financial need you are encouraged to reapply at www.i3detroit.org/scholarship. If you have any questions, feel free to email membership@i3detroit.org. Good luck!<br />
<br />
'''Scholarship Emails'''<br />
<br />
Partial-Current Member:<br />
<br />
Your application for a scholarship at i3 Detroit has been approved. The scholarship will be active starting yyyy.mm.dd and will be active for six months, ending on yyyy.mm.dd. You may apply for an extension but please do so at least two weeks before the expiration date. You received a scholarship of $xx so you will owe $yy in monthly dues.<br />
<br />
Full-Current Member:<br />
<br />
Your application for a scholarship at i3 Detroit has been approved. The scholarship will be active starting yyyy.mm.dd and will be active for six months, ending on yyyy.mm.dd. You may apply for an extension but please do so at least two weeks before the expiration date. You received a full scholarship so you will not owe any monthly dues.<br />
<br />
Partial-future member:<br />
<br />
Your application for a scholarship at i3 Detroit has been approved, contingent on you completing the membership process. The scholarship will be active starting when you become a member and will be active for six months. You may apply for an extension but please do so at least two weeks before the expiration date. You received a partial scholarship in the amount of $xx per month so you will owe $yy in monthly dues.<br />
<br />
Full-future member:<br />
<br />
Your application for a scholarship at i3 Detroit has been approved, contingent on you completing the membership process. The scholarship will be active starting when you become a member and will be active for six months. You may apply for an extension but please do so at least two weeks before the expiration date. You received a full scholarship so you will not owe any monthly dues.<br />
<br />
= phase steps =<br />
after phase 1:<br />
* Public Mailing List: Add/check candidate is part of Public Mailing list ([[Mailing_list|joined to public]])<br />
* CRM (MakePi): Add candidate in [https://makepi-ui.i3detroit.org/search-users makepi], enter realname(Note: does *NOT* need to be legal name), username, set to ONBOARDING plan, save.<br />
** check member and onboarding checkboxes<br />
* Wiki: [[Special:UserLogin/signup|create wiki account]]<br />
* Phase 2 Link: Email member and CC membership@ link to [https://docs.google.com/forms/d/e/1FAIpQLSfvBKzOS7-jRdChurUZ7hz5pLGQG7o-9sARXBY40jtYE_Rdtw/viewform?usp=sf_linkm link Phase 2]<br />
<br />
after phase 2:<br />
* check candidate has the following:<br />
** Wiki account ([[Special:ActiveUsers|wiki activity]])<br />
** Slack account<br />
* CRM (Seltzer): Check that candidate's emergency contact info is present<br />
* CRM (Seltzer): Change plan from onboarding to 'member' or 'scholarship' or whatever as appropriate<br />
<br />
* Announce Mailing List Add candidate (with email in CRM), ([[Mailing_list|joined to public]])<br />
* Member Mailing List: Add candidate (with email in CRM), ([[Mailing_list|joined to public]])<br />
* send email asking for new-member post, and suggesting finalization-and-key appointment (at meeting?)<br />
<br />
final memberification:<br />
* make sure they make new-member post<br />
* close-the-space tour (tap another recently-joined member to share this work of teaching?)<br />
* paper membership form ([[:File:NewMemberForm.pdf|PDF]] | [[:File:NewMemberFormEditable.docx|Editable]])-- gotta get their signature! completed forms to folder<br />
* pay dues, check in CRM payments tab, email treasurer@ if not seeing it<br />
* [[HOWTO Program a key|make key]]<br />
* be sure to start a plan in the CRM, that's not automatic anymore!<br />
<br />
= suggestion for job description from Terry W =<br />
This is simply a suggestion/opinion on what might be in the job description as selected by the Board in upcoming months.<br />
* Select one or a few numeric metrics/goals for the office year.<br />
* Report on the numeric progress against those goals in a written report in the Board Minutes each month.<br />
* Also in that report should be a list for the prior month of the transitions between plans and a net gain/loss of voting members<br />
* The authority to set membership rights policy, which must be published on page [[Membership_Plans]]. (subject to Board overrule/recall) which should be listed on a single wiki entry point.<br />
* The authority to set membership entrance method, criteria, which should be listed on a single wiki entrance point.<br />
* The responsibility to manage membership entrance/signup and new member promotions and publish these at [[New_Member_Orientation]].<br />
<br />
[[Category:Committee]]<br />
[[Category:HOWTO]]</div>Nuance13xhttps://www.i3detroit.org/wi/index.php?title=Membership_Committee&diff=29588Membership Committee2023-05-10T00:07:35Z<p>Nuance13x: </p>
<hr />
<div>{{Template:Procedure}}<br />
When a Vice-President will miss a Board/Member meeting, best practice is to inform the Board email list. That way, the group knows to not delay the meeting waiting for everyone to arrive. It is not necessary to provide an excuse. It is also considerate, before taking a break from the work you are doing together with your colleagues, to briefly inform them, so they know to move forward without holding up deliberations.<br />
<br />
== Contact ==<br />
e-mail: [mailto:membership@i3detroit.org membership@i3detroit.org]<br />
<br />
=== When Should You Contact This Officer ===<br />
* Questions about joining<br />
* Questions regarding the [[New_Member_Orientation#How_to_join|membership process]] or [[Scholarship|scholarships]]<br />
* Going on or returning from [[Membership_Plans#Hiatus|hiatus]]<br />
<br />
== Duties ==<br />
<br />
=== Duties breakdown between Treasurer, onboarding, and retention ===<br />
<br />
===== Membership =====<br />
* Organize Friday Night Tours<br />
* [[New_Member_Orientation|New member sign up coordination]]<br />
* [[HOWTO Program a key|make keys]]<br />
* makes sure a CRM login is given to the new member<br />
* Gets member on e-mail lists<br />
* gives slack invite/tells them about slack<br />
* within 120 days contact new members them about helping out<br />
* refers change plan requests to Treasurer -><br />
* gets re-joined members' key reactivated<br />
* Coordination of [[HOWTO_Leave|former members]] and their various access and permissions<br />
* Occasionally go through the Google Groups and follow up with outstanding (not accepted) invitations.<br />
<br />
===== Treasurer =====<br />
* takes and accounts for dues<br />
* handles dunning (collections)<br />
* handles changing of membership plans in the CRM<br />
<br />
===== Offboarding =====<br />
<br />
* collects any information from people leaving<br />
* handles the dead key list, getting keys out of the keypad<br />
* notifies exiting members about:<br />
** potential left storage and when it becomes i3 property<br />
** any loaned tools that need to be taken away or they will also become i3 property<br />
** ask for the key back<br />
** ask why they are leaving<br />
* follow up about:<br />
** storage (empty it, or tell storage@)<br />
** re-label tools as i3 property (wiki too)<br />
* refers change plan requests to Treasurer -><br />
* collects and analyses information about why members are departing<br />
* handles flushing of passwords from departing members<br />
* member flow analysis<br />
** in vs. out<br />
** seasonal trends<br />
** event based trends(any single event that causes an up or down in membership)<br />
* Define what "hiatus" means [[Minutes:Board Meeting Minutes 20200811]]<br />
<br />
=== Reporting at Board Meetings===<br />
* Number of new members, number of exited numbers, number of active onboarding people<br />
* Total number of members<br />
<br />
== On departure == <br />
<br />
* Set an end-date for the membership plan<br />
* Start a new "hiatus" plan, if requested.<br />
* Queue key deactivation (Nate B as MC, this means putting an entry in my "todo-when-at-i3" list)<br />
* Email the member (and cc the treasurer) that this is done<br />
* In that email, make sure they remembered to clean out their member storage, de-label the plot, and edit the [[Storage Plot List]]<br />
<br />
== On return from hiatus ==<br />
<br />
* Confirm member is on all groups<br />
* Invite them to review/repeat the signup training if they feel it prudent<br />
* Reactivate key<br />
<br />
== Useful links ==<br />
=== Onboarding Process ===<br />
* Google sheets of submissions for [https://docs.google.com/spreadsheets/d/16j3tmLjDMepyo8PpbRR4TB5zY-Esb6T31kxL3uh366M/edit#gid=1932250680 Phase 1] and [https://docs.google.com/spreadsheets/d/1StiRzuz59fRg2xlPcyKqcl1tcNVYPmdRJ9n-oCeQnU0/edit#gid=1501444137 Phase 2] - ''completed by members''<br />
* [https://docs.google.com/spreadsheets/d/1TT9H9SebTp88JgWate40H2panmHaPMKDftr1kBXya7E/edit#gid=0 Checklist] for keeping track of what stage of the process different potential members are at and making sure all tasks have been completed on the VP of Onboarding side - ''completed by VP of Onboarding''<br />
=== Scholarship Administration ===<br />
* Scholarship submission [https://docs.google.com/spreadsheets/d/1i7lZUhIAs0vmZ7lFVb5pDCdHrhhpA2uaHcNwpzEknCo/edit#gid=285224280 tracking sheet] - ''completed by members''<br />
* [https://docs.google.com/spreadsheets/d/1q0ZNIkAn6C-82LvsRENZG9IXE9aVbdjjIiM2F81sKSs/edit#gid=1891371225 Tracking sheet] for status of active and former scholarships - ''completed by VP of Onboarding''<br />
=== The Great Key Reactivation of 2020 ===<br />
* PIN/key status tracking [https://docs.google.com/spreadsheets/d/1r41CNyWASyKYjTDgUu7Bp_ECEwTt7CXiLQOEvjBHfFE/edit#gid=0 workbook] recording the status of each members keys as well as some automation to determine who has met the required criteria (waiver and previously COVID policy Google Form) to have their key turned back on<br />
* [https://www.i3detroit.org/whysman/i3-signin/admin/overview.php List] of completed liability waivers (and a [https://docs.google.com/spreadsheets/d/1LAiZlGNYk9u_boPA-EpcUU76f6mIHChpLkTI7Ygz6os/edit#gid=0 bonus form] for converting that data into a format that can be dumped directly into the PIN workbook)<br />
<br />
== Onboarding VP Email Blurbs ==<br />
<br />
=== Email List Invites ===<br />
<br />
'''i3-Public Invite:'''<br />
This email list is open to anyone who wants to speak with i3 members. This list is for you if: <br />
* You are hosting an event at the space which will be open to the public. <br />
* Have business that doesn't have to be kept space-confidential.<br />
* Are a prospective member hoping someone can sign you in to work on your journey to membership.<br />
Joining this mailing list is a required prerequisite to becoming a member of i3 so, please accept this invitation!<br />
<br />
'''i3-Private Invite:'''<br />
This is the members-only list where you will find day to day business such as tool questions, policy discussions, event planning, etc. It's the place to ask most questions if you can't find info in the wiki! Get in the habit of reading it often, this is how we stay up to date on the group, but it can be high-volume so folders and filters are probably a good idea.<br />
<br />
Start by posting an introduction, tell us:<br />
<br />
* Who you are (name, preferred pronouns, and if you use a handle or nickname, tell us the story behind it!)<br />
* How you first heard about i3Detroit<br />
* What your talents are that you hope to share with other members<br />
* What you're most interested in learning<br />
* If you had a(nother) superpower, what would it be?<br />
<br />
Please include your name in the subject line (like "New member Pat Smith"), and it would also be really helpful to include a photo if you can.<br />
<br />
'''i3-Announce Invite:'''<br />
This is the google group for i3 Detroit Announce. It is NOT for day to day business. It is important information that every member needs to read, such as vote announcements. This list will convey parking tickets mostly but also, should there be a flood, fire, robotic revolution, or any other major event affecting all members' use of the space, it'll be announced here.<br />
<br />
Please don't filter this one; read it as it comes in!<br />
<br />
=== Stale List Invite Reminders ===<br />
Hello,<br />
<br />
I was checking on some membership paperwork today and noticed that you haven't accepted your invitation to i3Detroit's members-only Google Group:<br />
<br />
https://www.i3detroit.org/wiki/Mailing_list<br />
<br />
That means you're not receiving the group's internal communications, and it also means we haven't gotten your introductory post to learn about our newest member! Please look back into your email, it should've come from "i3detroit <i3detroit+noreply@googlegroups.com>" or something very much like that.<br />
<br />
or<br />
<br />
Hello,<br />
<br />
I was checking on some membership paperwork today and noticed that you haven't accepted your invitation to i3Detroit's important-announcements Google Group:<br />
<br />
https://www.i3detroit.org/wiki/Mailing_list<br />
<br />
That means you're not receiving the low-traffic announcements like elections, important space news, and abandoned property that might get thrown out! Please look back into your email, it should've come from "i3detroit-announce <i3detroit-announce+noreply@googlegroups.com>" or something very much like that.<br />
<br />
=== Other Emails ===<br />
<br />
'''Phase 1 to 2'''<br />
Congratulations, you have completed the steps for Phase 1 of the i3Detroit new member adventure! You should have received a pair of emails, one for your account on the [https://www.i3detroit.org/crm/ i3 CRM] (please go there and input your emergency contact and other useful information) and another granting you access to modify the [https://www.i3detroit.org/wiki/ i3Detroit Wiki] (if you add some stuff to your user page there people will know who you are, you should do that). Please set up passwords for both of these services and when that is done your journey will continue with [https://docs.google.com/forms/d/14ocPkCQdEsFscgU-SVBHW1ibhAkdpd_RfMMUWRA1A8k/viewform Phase 2!] Good luck!<br />
<br />
P.S. (anything they missed in phase 1 that's not bad enough to delay the process but should still be brought to their attention)<br />
<br />
'''Invite for Memberification:'''<br />
You should have recently received emails inviting you to the i3detroit (private) and i3-announce mailing lists! Please join these lists and '''submit your introduction to the private list''' (see your i3detroit invitation for details). <br />
<br />
After that's done it is time for the final step in your journey to becoming an i3 Detroit member, the Memberification Meeting! These take place after the first general member meeting of the month (99% of the time this is the first Tuesday, but check the calendar to be sure). It is advisable (though not required) that you bring a laptop to this appointment to simplify dues payment set up. Please respond to this message with your availability so we know how many new members to expect at each session! If this time doesn't work for you let us know and we'll work something out.<br />
<br />
'''Scholarship Expiration Reminder:'''<br />
Hello! This is a reminder that your i3Detroit scholarship expires later this month. If you still have a financial need you are encouraged to reapply at www.i3detroit.org/scholarship. If you have any questions, feel free to email membership@i3detroit.org. Good luck!<br />
<br />
'''Scholarship Emails'''<br />
<br />
Partial-Current Member:<br />
<br />
Your application for a scholarship at i3 Detroit has been approved. The scholarship will be active starting yyyy.mm.dd and will be active for six months, ending on yyyy.mm.dd. You may apply for an extension but please do so at least two weeks before the expiration date. You received a scholarship of $xx so you will owe $yy in monthly dues.<br />
<br />
Full-Current Member:<br />
<br />
Your application for a scholarship at i3 Detroit has been approved. The scholarship will be active starting yyyy.mm.dd and will be active for six months, ending on yyyy.mm.dd. You may apply for an extension but please do so at least two weeks before the expiration date. You received a full scholarship so you will not owe any monthly dues.<br />
<br />
Partial-future member:<br />
<br />
Your application for a scholarship at i3 Detroit has been approved, contingent on you completing the membership process. The scholarship will be active starting when you become a member and will be active for six months. You may apply for an extension but please do so at least two weeks before the expiration date. You received a partial scholarship in the amount of $xx per month so you will owe $yy in monthly dues.<br />
<br />
Full-future member:<br />
<br />
Your application for a scholarship at i3 Detroit has been approved, contingent on you completing the membership process. The scholarship will be active starting when you become a member and will be active for six months. You may apply for an extension but please do so at least two weeks before the expiration date. You received a full scholarship so you will not owe any monthly dues.<br />
<br />
= phase steps =<br />
after phase 1:<br />
* Public Mailing List: Add/check candidate is part of Public Mailing list ([[Mailing_list|joined to public]])<br />
* CRM (MakePi): Add candidate in [https://makepi-ui.i3detroit.org/search-users makepi], enter realname(Note: does *NOT* need to be legal name), username, set to ONBOARDING plan, save.<br />
** check member and onboarding checkboxes<br />
* Wiki: [[Special:UserLogin/signup|create wiki account]]<br />
* Phase 2 Link: Email member and CC membership@ link to phase 2 <br />
<br />
after phase 2:<br />
* check candidate has the following:<br />
** Wiki account ([[Special:ActiveUsers|wiki activity]])<br />
** Slack account<br />
* CRM (Seltzer): Check that candidate's emergency contact info is present<br />
* CRM (Seltzer): Change plan from onboarding to 'member' or 'scholarship' or whatever as appropriate<br />
<br />
* Announce Mailing List Add candidate (with email in CRM), ([[Mailing_list|joined to public]])<br />
* Member Mailing List: Add candidate (with email in CRM), ([[Mailing_list|joined to public]])<br />
* send email asking for new-member post, and suggesting finalization-and-key appointment (at meeting?)<br />
<br />
final memberification:<br />
* make sure they make new-member post<br />
* close-the-space tour (tap another recently-joined member to share this work of teaching?)<br />
* paper membership form ([[:File:NewMemberForm.pdf|PDF]] | [[:File:NewMemberFormEditable.docx|Editable]])-- gotta get their signature! completed forms to folder<br />
* pay dues, check in CRM payments tab, email treasurer@ if not seeing it<br />
* [[HOWTO Program a key|make key]]<br />
* be sure to start a plan in the CRM, that's not automatic anymore!<br />
<br />
= suggestion for job description from Terry W =<br />
This is simply a suggestion/opinion on what might be in the job description as selected by the Board in upcoming months.<br />
* Select one or a few numeric metrics/goals for the office year.<br />
* Report on the numeric progress against those goals in a written report in the Board Minutes each month.<br />
* Also in that report should be a list for the prior month of the transitions between plans and a net gain/loss of voting members<br />
* The authority to set membership rights policy, which must be published on page [[Membership_Plans]]. (subject to Board overrule/recall) which should be listed on a single wiki entry point.<br />
* The authority to set membership entrance method, criteria, which should be listed on a single wiki entrance point.<br />
* The responsibility to manage membership entrance/signup and new member promotions and publish these at [[New_Member_Orientation]].<br />
<br />
[[Category:Committee]]<br />
[[Category:HOWTO]]</div>Nuance13xhttps://www.i3detroit.org/wi/index.php?title=Membership_Committee&diff=29586Membership Committee2023-05-10T00:02:03Z<p>Nuance13x: </p>
<hr />
<div>{{Template:Procedure}}<br />
When a Vice-President will miss a Board/Member meeting, best practice is to inform the Board email list. That way, the group knows to not delay the meeting waiting for everyone to arrive. It is not necessary to provide an excuse. It is also considerate, before taking a break from the work you are doing together with your colleagues, to briefly inform them, so they know to move forward without holding up deliberations.<br />
<br />
== Contact ==<br />
e-mail: [mailto:membership@i3detroit.org membership@i3detroit.org]<br />
<br />
=== When Should You Contact This Officer ===<br />
* Questions about joining<br />
* Questions regarding the [[New_Member_Orientation#How_to_join|membership process]] or [[Scholarship|scholarships]]<br />
* Going on or returning from [[Membership_Plans#Hiatus|hiatus]]<br />
<br />
== Duties ==<br />
<br />
=== Duties breakdown between Treasurer, onboarding, and retention ===<br />
<br />
===== Onboarding =====<br />
* Organize Friday Night Tours<br />
* In charge of the membership sign up process<br />
* Gets keys for new members<br />
* makes sure a CRM login is given to the new member<br />
* Gets member on e-mail lists<br />
* gives slack invite/tells them about slack<br />
* within 120 days contact them about helping out<br />
* refers change plan requests to Treasurer -><br />
* report on new members numbers and analysis of onboarding conversion rate and turn. (onboarding -> membership, or stalled)<br />
<br />
===== Treasurer =====<br />
* takes and accounts for dues<br />
* handles dunning (collections)<br />
* handles changing of membership plans in the CRM<br />
* gets re-joined members' key reactivated<br />
* generates list of people ending their membership to give to offboarding -><br />
* collects any information from people leaving and passes them to offboarding -><br />
<br />
===== Offboarding =====<br />
* handles the dead key list, getting keys out of the keypad<br />
* follows up with people from the treasurer's list of poeple ending membership, either by ceasing payment or request<br />
* notifies exiting members about:<br />
** potential left storage and when it becomes i3 property<br />
** any loaned tools that need to be taken away or they will also become i3 property<br />
** ask for the key back<br />
** ask why they are leaving<br />
* follow up about:<br />
** storage (empty it, or tell storage@)<br />
** re-label tools as i3 property (wiki too)<br />
* refers change plan requests to Treasurer -><br />
* collects and analyses information about why members are departing<br />
* handles flushing of passwords from departing members<br />
* member flow analysis<br />
** in vs. out<br />
** seasonal trends<br />
** event based trends(any single event that causes an up or down in membership)<br />
* Define what "hiatus" means [[Minutes:Board Meeting Minutes 20200811]]<br />
<br />
<br />
'''The membership coordinator has responsibilities delegated from the Secretary and will perform the following duties'''<br />
<br />
* Provide at the request of the secretary a current and up-to date membership book. (maintain the non-accounting portion of the [[CRM]])<br />
<br />
* Coordination of [[HOWTO_Leave|former members]] and their various access and permissions<br />
<br />
* [[New_Member_Orientation|New member sign up coordination]]<br />
<br />
* [[HOWTO Program a key|make key]]<br />
<br />
* Coordinating volunteers for membership sign ups<br />
<br />
* Oversee the mentorship program<br />
<br />
* Coordinate with zone-coordinators to ensure monthly orientations and training (Should this be under the VP of classes and activities now?) <br />
<br />
* Occasionally go through the Google Groups and follow up with outstanding (not accepted) invitations.<br />
<br />
=== Reporting ===<br />
* Number of new members joined and in onboarding<br />
* Total number of members<br />
* Report at first Tuesday meeting<br />
<br />
== On departure == <br />
<br />
* Set an end-date for the membership plan<br />
* Start a new "hiatus" plan, if requested.<br />
* Queue key deactivation (Nate B as MC, this means putting an entry in my "todo-when-at-i3" list)<br />
* Email the member (and cc the treasurer) that this is done<br />
* In that email, make sure they remembered to clean out their member storage, de-label the plot, and edit the [[Storage Plot List]]<br />
<br />
== On return from hiatus ==<br />
<br />
* Confirm member is on all groups<br />
* Invite them to review/repeat the signup training if they feel it prudent<br />
* Reactivate key<br />
<br />
== Useful links ==<br />
=== Onboarding Process ===<br />
* Google sheets of submissions for [https://docs.google.com/spreadsheets/d/16j3tmLjDMepyo8PpbRR4TB5zY-Esb6T31kxL3uh366M/edit#gid=1932250680 Phase 1] and [https://docs.google.com/spreadsheets/d/1StiRzuz59fRg2xlPcyKqcl1tcNVYPmdRJ9n-oCeQnU0/edit#gid=1501444137 Phase 2] - ''completed by members''<br />
* [https://docs.google.com/spreadsheets/d/1TT9H9SebTp88JgWate40H2panmHaPMKDftr1kBXya7E/edit#gid=0 Checklist] for keeping track of what stage of the process different potential members are at and making sure all tasks have been completed on the VP of Onboarding side - ''completed by VP of Onboarding''<br />
=== Scholarship Administration ===<br />
* Scholarship submission [https://docs.google.com/spreadsheets/d/1i7lZUhIAs0vmZ7lFVb5pDCdHrhhpA2uaHcNwpzEknCo/edit#gid=285224280 tracking sheet] - ''completed by members''<br />
* [https://docs.google.com/spreadsheets/d/1q0ZNIkAn6C-82LvsRENZG9IXE9aVbdjjIiM2F81sKSs/edit#gid=1891371225 Tracking sheet] for status of active and former scholarships - ''completed by VP of Onboarding''<br />
=== The Great Key Reactivation of 2020 ===<br />
* PIN/key status tracking [https://docs.google.com/spreadsheets/d/1r41CNyWASyKYjTDgUu7Bp_ECEwTt7CXiLQOEvjBHfFE/edit#gid=0 workbook] recording the status of each members keys as well as some automation to determine who has met the required criteria (waiver and previously COVID policy Google Form) to have their key turned back on<br />
* [https://www.i3detroit.org/whysman/i3-signin/admin/overview.php List] of completed liability waivers (and a [https://docs.google.com/spreadsheets/d/1LAiZlGNYk9u_boPA-EpcUU76f6mIHChpLkTI7Ygz6os/edit#gid=0 bonus form] for converting that data into a format that can be dumped directly into the PIN workbook)<br />
<br />
== Onboarding VP Email Blurbs ==<br />
<br />
=== Email List Invites ===<br />
<br />
'''i3-Public Invite:'''<br />
This email list is open to anyone who wants to speak with i3 members. This list is for you if: <br />
* You are hosting an event at the space which will be open to the public. <br />
* Have business that doesn't have to be kept space-confidential.<br />
* Are a prospective member hoping someone can sign you in to work on your journey to membership.<br />
Joining this mailing list is a required prerequisite to becoming a member of i3 so, please accept this invitation!<br />
<br />
'''i3-Private Invite:'''<br />
This is the members-only list where you will find day to day business such as tool questions, policy discussions, event planning, etc. It's the place to ask most questions if you can't find info in the wiki! Get in the habit of reading it often, this is how we stay up to date on the group, but it can be high-volume so folders and filters are probably a good idea.<br />
<br />
Start by posting an introduction, tell us:<br />
<br />
* Who you are (name, preferred pronouns, and if you use a handle or nickname, tell us the story behind it!)<br />
* How you first heard about i3Detroit<br />
* What your talents are that you hope to share with other members<br />
* What you're most interested in learning<br />
* If you had a(nother) superpower, what would it be?<br />
<br />
Please include your name in the subject line (like "New member Pat Smith"), and it would also be really helpful to include a photo if you can.<br />
<br />
'''i3-Announce Invite:'''<br />
This is the google group for i3 Detroit Announce. It is NOT for day to day business. It is important information that every member needs to read, such as vote announcements. This list will convey parking tickets mostly but also, should there be a flood, fire, robotic revolution, or any other major event affecting all members' use of the space, it'll be announced here.<br />
<br />
Please don't filter this one; read it as it comes in!<br />
<br />
=== Stale List Invite Reminders ===<br />
Hello,<br />
<br />
I was checking on some membership paperwork today and noticed that you haven't accepted your invitation to i3Detroit's members-only Google Group:<br />
<br />
https://www.i3detroit.org/wiki/Mailing_list<br />
<br />
That means you're not receiving the group's internal communications, and it also means we haven't gotten your introductory post to learn about our newest member! Please look back into your email, it should've come from "i3detroit <i3detroit+noreply@googlegroups.com>" or something very much like that.<br />
<br />
or<br />
<br />
Hello,<br />
<br />
I was checking on some membership paperwork today and noticed that you haven't accepted your invitation to i3Detroit's important-announcements Google Group:<br />
<br />
https://www.i3detroit.org/wiki/Mailing_list<br />
<br />
That means you're not receiving the low-traffic announcements like elections, important space news, and abandoned property that might get thrown out! Please look back into your email, it should've come from "i3detroit-announce <i3detroit-announce+noreply@googlegroups.com>" or something very much like that.<br />
<br />
=== Other Emails ===<br />
<br />
'''Phase 1 to 2'''<br />
Congratulations, you have completed the steps for Phase 1 of the i3Detroit new member adventure! You should have received a pair of emails, one for your account on the [https://www.i3detroit.org/crm/ i3 CRM] (please go there and input your emergency contact and other useful information) and another granting you access to modify the [https://www.i3detroit.org/wiki/ i3Detroit Wiki] (if you add some stuff to your user page there people will know who you are, you should do that). Please set up passwords for both of these services and when that is done your journey will continue with [https://docs.google.com/forms/d/14ocPkCQdEsFscgU-SVBHW1ibhAkdpd_RfMMUWRA1A8k/viewform Phase 2!] Good luck!<br />
<br />
P.S. (anything they missed in phase 1 that's not bad enough to delay the process but should still be brought to their attention)<br />
<br />
'''Invite for Memberification:'''<br />
You should have recently received emails inviting you to the i3detroit (private) and i3-announce mailing lists! Please join these lists and '''submit your introduction to the private list''' (see your i3detroit invitation for details). <br />
<br />
After that's done it is time for the final step in your journey to becoming an i3 Detroit member, the Memberification Meeting! These take place after the first general member meeting of the month (99% of the time this is the first Tuesday, but check the calendar to be sure). It is advisable (though not required) that you bring a laptop to this appointment to simplify dues payment set up. Please respond to this message with your availability so we know how many new members to expect at each session! If this time doesn't work for you let us know and we'll work something out.<br />
<br />
'''Scholarship Expiration Reminder:'''<br />
Hello! This is a reminder that your i3Detroit scholarship expires later this month. If you still have a financial need you are encouraged to reapply at www.i3detroit.org/scholarship. If you have any questions, feel free to email membership@i3detroit.org. Good luck!<br />
<br />
'''Scholarship Emails'''<br />
<br />
Partial-Current Member:<br />
<br />
Your application for a scholarship at i3 Detroit has been approved. The scholarship will be active starting yyyy.mm.dd and will be active for six months, ending on yyyy.mm.dd. You may apply for an extension but please do so at least two weeks before the expiration date. You received a scholarship of $xx so you will owe $yy in monthly dues.<br />
<br />
Full-Current Member:<br />
<br />
Your application for a scholarship at i3 Detroit has been approved. The scholarship will be active starting yyyy.mm.dd and will be active for six months, ending on yyyy.mm.dd. You may apply for an extension but please do so at least two weeks before the expiration date. You received a full scholarship so you will not owe any monthly dues.<br />
<br />
Partial-future member:<br />
<br />
Your application for a scholarship at i3 Detroit has been approved, contingent on you completing the membership process. The scholarship will be active starting when you become a member and will be active for six months. You may apply for an extension but please do so at least two weeks before the expiration date. You received a partial scholarship in the amount of $xx per month so you will owe $yy in monthly dues.<br />
<br />
Full-future member:<br />
<br />
Your application for a scholarship at i3 Detroit has been approved, contingent on you completing the membership process. The scholarship will be active starting when you become a member and will be active for six months. You may apply for an extension but please do so at least two weeks before the expiration date. You received a full scholarship so you will not owe any monthly dues.<br />
<br />
= phase steps =<br />
after phase 1:<br />
* Public Mailing List: Add/check member is part of Public Mailing list ([[Mailing_list|joined to public]])<br />
* CRM (MakePi): Add user in [https://makepi-ui.i3detroit.org/search-users makepi], enter realname(Note: does *NOT* need to be legal name), username, set to ONBOARDING plan, save.<br />
** check member and onboarding checkboxes<br />
* Wiki: [[Special:UserLogin/signup|create wiki account]]<br />
* Phase 2 Link: Email member and CC membership@ link to phase 2 <br />
<br />
after phase 2:<br />
* check they have<br />
** wiki account ([[Special:ActiveUsers|wiki activity]])<br />
** slack account<br />
* check emergency contact info in CRM<br />
* in seltzer change plan from onboarding to member or scholarship or whatever<br />
* add person to announce and member email list with email in CRM<br />
* send email asking for new-member post, and suggesting finalization-and-key appointment (at meeting?)<br />
<br />
final memberification:<br />
* make sure they make new-member post<br />
* close-the-space tour (tap another recently-joined member to share this work of teaching?)<br />
* paper membership form ([[:File:NewMemberForm.pdf|PDF]] | [[:File:NewMemberFormEditable.docx|Editable]])-- gotta get their signature! completed forms to folder<br />
* pay dues, check in CRM payments tab, email treasurer@ if not seeing it<br />
* [[HOWTO Program a key|make key]]<br />
* be sure to start a plan in the CRM, that's not automatic anymore!<br />
<br />
= suggestion for job description from Terry W =<br />
This is simply a suggestion/opinion on what might be in the job description as selected by the Board in upcoming months.<br />
* Select one or a few numeric metrics/goals for the office year.<br />
* Report on the numeric progress against those goals in a written report in the Board Minutes each month.<br />
* Also in that report should be a list for the prior month of the transitions between plans and a net gain/loss of voting members<br />
* The authority to set membership rights policy, which must be published on page [[Membership_Plans]]. (subject to Board overrule/recall) which should be listed on a single wiki entry point.<br />
* The authority to set membership entrance method, criteria, which should be listed on a single wiki entrance point.<br />
* The responsibility to manage membership entrance/signup and new member promotions and publish these at [[New_Member_Orientation]].<br />
<br />
[[Category:Committee]]<br />
[[Category:HOWTO]]</div>Nuance13xhttps://www.i3detroit.org/wi/index.php?title=Membership_Committee&diff=29585Membership Committee2023-05-09T23:59:05Z<p>Nuance13x: </p>
<hr />
<div>{{Template:Procedure}}<br />
When a Vice-President will miss a Board/Member meeting, best practice is to inform the Board email list. That way, the group knows to not delay the meeting waiting for everyone to arrive. It is not necessary to provide an excuse. It is also considerate, before taking a break from the work you are doing together with your colleagues, to briefly inform them, so they know to move forward without holding up deliberations.<br />
<br />
== Contact ==<br />
e-mail: [mailto:membership@i3detroit.org membership@i3detroit.org]<br />
<br />
=== When Should You Contact This Officer ===<br />
* Questions about joining<br />
* Questions regarding the [[New_Member_Orientation#How_to_join|membership process]] or [[Scholarship|scholarships]]<br />
* Going on or returning from [[Membership_Plans#Hiatus|hiatus]]<br />
<br />
== Duties ==<br />
<br />
=== Duties breakdown between Treasurer, onboarding, and retention ===<br />
<br />
===== Onboarding =====<br />
* Organize Friday Night Tours<br />
* In charge of the membership sign up process<br />
* Gets keys for new members<br />
* makes sure a CRM login is given to the new member<br />
* Gets member on e-mail lists<br />
* gives slack invite/tells them about slack<br />
* within 120 days contact them about helping out<br />
* refers change plan requests to Treasurer -><br />
* report on new members numbers and analysis of onboarding conversion rate and turn. (onboarding -> membership, or stalled)<br />
<br />
===== Treasurer =====<br />
* takes and accounts for dues<br />
* handles dunning (collections)<br />
* handles changing of membership plans in the CRM<br />
* gets re-joined members' key reactivated<br />
* generates list of people ending their membership to give to offboarding -><br />
* collects any information from people leaving and passes them to offboarding -><br />
<br />
===== Offboarding =====<br />
* handles the dead key list, getting keys out of the keypad<br />
* follows up with people from the treasurer's list of poeple ending membership, either by ceasing payment or request<br />
* notifies exiting members about:<br />
** potential left storage and when it becomes i3 property<br />
** any loaned tools that need to be taken away or they will also become i3 property<br />
** ask for the key back<br />
** ask why they are leaving<br />
* follow up about:<br />
** storage (empty it, or tell storage@)<br />
** re-label tools as i3 property (wiki too)<br />
* refers change plan requests to Treasurer -><br />
* collects and analyses information about why members are departing<br />
* handles flushing of passwords from departing members<br />
* member flow analysis<br />
** in vs. out<br />
** seasonal trends<br />
** event based trends(any single event that causes an up or down in membership)<br />
* Define what "hiatus" means [[Minutes:Board Meeting Minutes 20200811]]<br />
<br />
<br />
'''The membership coordinator has responsibilities delegated from the Secretary and will perform the following duties'''<br />
<br />
* Provide at the request of the secretary a current and up-to date membership book. (maintain the non-accounting portion of the [[CRM]])<br />
<br />
* Coordination of [[HOWTO_Leave|former members]] and their various access and permissions<br />
<br />
* [[New_Member_Orientation|New member sign up coordination]]<br />
<br />
* [[HOWTO Program a key|make key]]<br />
<br />
* Coordinating volunteers for membership sign ups<br />
<br />
* Oversee the mentorship program<br />
<br />
* Coordinate with zone-coordinators to ensure monthly orientations and training (Should this be under the VP of classes and activities now?) <br />
<br />
* Occasionally go through the Google Groups and follow up with outstanding (not accepted) invitations.<br />
<br />
=== Reporting ===<br />
* Number of new members joined and in onboarding<br />
* Total number of members<br />
* Report at first Tuesday meeting<br />
<br />
== On departure == <br />
<br />
* Set an end-date for the membership plan<br />
* Start a new "hiatus" plan, if requested.<br />
* Queue key deactivation (Nate B as MC, this means putting an entry in my "todo-when-at-i3" list)<br />
* Email the member (and cc the treasurer) that this is done<br />
* In that email, make sure they remembered to clean out their member storage, de-label the plot, and edit the [[Storage Plot List]]<br />
<br />
== On return from hiatus ==<br />
<br />
* Confirm member is on all groups<br />
* Invite them to review/repeat the signup training if they feel it prudent<br />
* Reactivate key<br />
<br />
== Useful links ==<br />
=== Onboarding Process ===<br />
* Google sheets of submissions for [https://docs.google.com/spreadsheets/d/16j3tmLjDMepyo8PpbRR4TB5zY-Esb6T31kxL3uh366M/edit#gid=1932250680 Phase 1] and [https://docs.google.com/spreadsheets/d/1StiRzuz59fRg2xlPcyKqcl1tcNVYPmdRJ9n-oCeQnU0/edit#gid=1501444137 Phase 2] - ''completed by members''<br />
* [https://docs.google.com/spreadsheets/d/1TT9H9SebTp88JgWate40H2panmHaPMKDftr1kBXya7E/edit#gid=0 Checklist] for keeping track of what stage of the process different potential members are at and making sure all tasks have been completed on the VP of Onboarding side - ''completed by VP of Onboarding''<br />
=== Scholarship Administration ===<br />
* Scholarship submission [https://docs.google.com/spreadsheets/d/1i7lZUhIAs0vmZ7lFVb5pDCdHrhhpA2uaHcNwpzEknCo/edit#gid=285224280 tracking sheet] - ''completed by members''<br />
* [https://docs.google.com/spreadsheets/d/1q0ZNIkAn6C-82LvsRENZG9IXE9aVbdjjIiM2F81sKSs/edit#gid=1891371225 Tracking sheet] for status of active and former scholarships - ''completed by VP of Onboarding''<br />
=== The Great Key Reactivation of 2020 ===<br />
* PIN/key status tracking [https://docs.google.com/spreadsheets/d/1r41CNyWASyKYjTDgUu7Bp_ECEwTt7CXiLQOEvjBHfFE/edit#gid=0 workbook] recording the status of each members keys as well as some automation to determine who has met the required criteria (waiver and previously COVID policy Google Form) to have their key turned back on<br />
* [https://www.i3detroit.org/whysman/i3-signin/admin/overview.php List] of completed liability waivers (and a [https://docs.google.com/spreadsheets/d/1LAiZlGNYk9u_boPA-EpcUU76f6mIHChpLkTI7Ygz6os/edit#gid=0 bonus form] for converting that data into a format that can be dumped directly into the PIN workbook)<br />
<br />
== Onboarding VP Email Blurbs ==<br />
<br />
=== Email List Invites ===<br />
<br />
'''i3-Public Invite:'''<br />
This email list is open to anyone who wants to speak with i3 members. This list is for you if: <br />
* You are hosting an event at the space which will be open to the public. <br />
* Have business that doesn't have to be kept space-confidential.<br />
* Are a prospective member hoping someone can sign you in to work on your journey to membership.<br />
Joining this mailing list is a required prerequisite to becoming a member of i3 so, please accept this invitation!<br />
<br />
'''i3-Private Invite:'''<br />
This is the members-only list where you will find day to day business such as tool questions, policy discussions, event planning, etc. It's the place to ask most questions if you can't find info in the wiki! Get in the habit of reading it often, this is how we stay up to date on the group, but it can be high-volume so folders and filters are probably a good idea.<br />
<br />
Start by posting an introduction, tell us:<br />
<br />
* Who you are (name, preferred pronouns, and if you use a handle or nickname, tell us the story behind it!)<br />
* How you first heard about i3Detroit<br />
* What your talents are that you hope to share with other members<br />
* What you're most interested in learning<br />
* If you had a(nother) superpower, what would it be?<br />
<br />
Please include your name in the subject line (like "New member Pat Smith"), and it would also be really helpful to include a photo if you can.<br />
<br />
'''i3-Announce Invite:'''<br />
This is the google group for i3 Detroit Announce. It is NOT for day to day business. It is important information that every member needs to read, such as vote announcements. This list will convey parking tickets mostly but also, should there be a flood, fire, robotic revolution, or any other major event affecting all members' use of the space, it'll be announced here.<br />
<br />
Please don't filter this one; read it as it comes in!<br />
<br />
=== Stale List Invite Reminders ===<br />
Hello,<br />
<br />
I was checking on some membership paperwork today and noticed that you haven't accepted your invitation to i3Detroit's members-only Google Group:<br />
<br />
https://www.i3detroit.org/wiki/Mailing_list<br />
<br />
That means you're not receiving the group's internal communications, and it also means we haven't gotten your introductory post to learn about our newest member! Please look back into your email, it should've come from "i3detroit <i3detroit+noreply@googlegroups.com>" or something very much like that.<br />
<br />
or<br />
<br />
Hello,<br />
<br />
I was checking on some membership paperwork today and noticed that you haven't accepted your invitation to i3Detroit's important-announcements Google Group:<br />
<br />
https://www.i3detroit.org/wiki/Mailing_list<br />
<br />
That means you're not receiving the low-traffic announcements like elections, important space news, and abandoned property that might get thrown out! Please look back into your email, it should've come from "i3detroit-announce <i3detroit-announce+noreply@googlegroups.com>" or something very much like that.<br />
<br />
=== Other Emails ===<br />
<br />
'''Phase 1 to 2'''<br />
Congratulations, you have completed the steps for Phase 1 of the i3Detroit new member adventure! You should have received a pair of emails, one for your account on the [https://www.i3detroit.org/crm/ i3 CRM] (please go there and input your emergency contact and other useful information) and another granting you access to modify the [https://www.i3detroit.org/wiki/ i3Detroit Wiki] (if you add some stuff to your user page there people will know who you are, you should do that). Please set up passwords for both of these services and when that is done your journey will continue with [https://docs.google.com/forms/d/14ocPkCQdEsFscgU-SVBHW1ibhAkdpd_RfMMUWRA1A8k/viewform Phase 2!] Good luck!<br />
<br />
P.S. (anything they missed in phase 1 that's not bad enough to delay the process but should still be brought to their attention)<br />
<br />
'''Invite for Memberification:'''<br />
You should have recently received emails inviting you to the i3detroit (private) and i3-announce mailing lists! Please join these lists and '''submit your introduction to the private list''' (see your i3detroit invitation for details). <br />
<br />
After that's done it is time for the final step in your journey to becoming an i3 Detroit member, the Memberification Meeting! These take place after the first general member meeting of the month (99% of the time this is the first Tuesday, but check the calendar to be sure). It is advisable (though not required) that you bring a laptop to this appointment to simplify dues payment set up. Please respond to this message with your availability so we know how many new members to expect at each session! If this time doesn't work for you let us know and we'll work something out.<br />
<br />
'''Scholarship Expiration Reminder:'''<br />
Hello! This is a reminder that your i3Detroit scholarship expires later this month. If you still have a financial need you are encouraged to reapply at www.i3detroit.org/scholarship. If you have any questions, feel free to email membership@i3detroit.org. Good luck!<br />
<br />
'''Scholarship Emails'''<br />
<br />
Partial-Current Member:<br />
<br />
Your application for a scholarship at i3 Detroit has been approved. The scholarship will be active starting yyyy.mm.dd and will be active for six months, ending on yyyy.mm.dd. You may apply for an extension but please do so at least two weeks before the expiration date. You received a scholarship of $xx so you will owe $yy in monthly dues.<br />
<br />
Full-Current Member:<br />
<br />
Your application for a scholarship at i3 Detroit has been approved. The scholarship will be active starting yyyy.mm.dd and will be active for six months, ending on yyyy.mm.dd. You may apply for an extension but please do so at least two weeks before the expiration date. You received a full scholarship so you will not owe any monthly dues.<br />
<br />
Partial-future member:<br />
<br />
Your application for a scholarship at i3 Detroit has been approved, contingent on you completing the membership process. The scholarship will be active starting when you become a member and will be active for six months. You may apply for an extension but please do so at least two weeks before the expiration date. You received a partial scholarship in the amount of $xx per month so you will owe $yy in monthly dues.<br />
<br />
Full-future member:<br />
<br />
Your application for a scholarship at i3 Detroit has been approved, contingent on you completing the membership process. The scholarship will be active starting when you become a member and will be active for six months. You may apply for an extension but please do so at least two weeks before the expiration date. You received a full scholarship so you will not owe any monthly dues.<br />
<br />
= phase steps =<br />
after phase 1:<br />
* Public Mailing List: Add/check member is part of Public Mailing list ([[Mailing_list|joined to public]])<br />
* add user in [https://makepi-ui.i3detroit.org/search-users makepi], enter realname(Note: does *NOT* need to be legal name), username, set to ONBOARDING plan, save.<br />
** check member and onboarding checkboxes<br />
* [[Special:UserLogin/signup|create wiki account]]<br />
* email them with link to phase 2 (please remember to CC membership@!)<br />
<br />
after phase 2:<br />
* check they have<br />
** wiki account ([[Special:ActiveUsers|wiki activity]])<br />
** slack account<br />
* check emergency contact info in CRM<br />
* in seltzer change plan from onboarding to member or scholarship or whatever<br />
* add person to announce and member email list with email in CRM<br />
* send email asking for new-member post, and suggesting finalization-and-key appointment (at meeting?)<br />
<br />
final memberification:<br />
* make sure they make new-member post<br />
* close-the-space tour (tap another recently-joined member to share this work of teaching?)<br />
* paper membership form ([[:File:NewMemberForm.pdf|PDF]] | [[:File:NewMemberFormEditable.docx|Editable]])-- gotta get their signature! completed forms to folder<br />
* pay dues, check in CRM payments tab, email treasurer@ if not seeing it<br />
* [[HOWTO Program a key|make key]]<br />
* be sure to start a plan in the CRM, that's not automatic anymore!<br />
<br />
= suggestion for job description from Terry W =<br />
This is simply a suggestion/opinion on what might be in the job description as selected by the Board in upcoming months.<br />
* Select one or a few numeric metrics/goals for the office year.<br />
* Report on the numeric progress against those goals in a written report in the Board Minutes each month.<br />
* Also in that report should be a list for the prior month of the transitions between plans and a net gain/loss of voting members<br />
* The authority to set membership rights policy, which must be published on page [[Membership_Plans]]. (subject to Board overrule/recall) which should be listed on a single wiki entry point.<br />
* The authority to set membership entrance method, criteria, which should be listed on a single wiki entrance point.<br />
* The responsibility to manage membership entrance/signup and new member promotions and publish these at [[New_Member_Orientation]].<br />
<br />
[[Category:Committee]]<br />
[[Category:HOWTO]]</div>Nuance13xhttps://www.i3detroit.org/wi/index.php?title=COVID-19_Notice&diff=26987COVID-19 Notice2021-07-07T19:43:18Z<p>Nuance13x: Edited Heading to indicate i3 is now fully open (not subject to limits) and updated language on tours.</p>
<hr />
<div>'''i3Detroit is now OPEN, see below:'''<br />
<!--'''i3Detroit is CLOSED following a potential COVID-19 exposure on 22 November. Currently planning to reopen on 30 November.'''--><br />
* Public tours of the space are now allowed! If you already know a member, they can give you a tour. Also, for anyone interested, our [https://www.i3detroit.org/wiki/Calendar calendar] may also have both an 'In-Person Friday Night Tour" to visit the space in person, as well as an "i3 Virtual Tour" that you can visit from your computer.<br />
[[Standing_rules#COVID-19_Preparedness_and_Response_Plan | COVID-19 Rules]] - Make sure you read these and follow them at all times.<br />
* [[COVID-19 Best Practices]] - Be familiar with these, particularly for the zones you use.<br />
In order to have your key fob reactivated, fill these out ASAP (reactivation may take up to 48 hours):<br />
* [https://docs.google.com/forms/d/e/1FAIpQLSeaGdzjdt3thdkH5QwY48Xy4jJN9txPlaTLjk9byT2P2x6XhQ/viewform COVID-19 Rules Member Agreement Form]<br />
* [https://i3detroit.org/waiver/ New waiver]<br />
<div style="margin:0;background-color:#8888FF;font-size:120%;font-weight:bold;border:1px solid #0000FF;text-align:left;color:#000;padding:0.2em 0.4em;">Each time you visit i3:</div><br />
Note: As of 6 July 2021, the membership voted for the following changes:<br />
* '''COVID-19 Screening Checklist:''' No longer required before each visit.<br />
* '''Work Calendar:''' There is no requirement to enter your name & work zone(s) in the work calendar each time you visit, as the COVID-19 related occupancy limits has been removed.<br />
<br />
<!--<br />
# Fill out the '''[https://i3detroit.org/healthscreening screening checklist]'''.<br />
# Check the [[Work Schedule]] to see if the space will be full (max occupancy 35 individuals, 17 per side. Zone-specific limits may apply.). Add yourself (and any guests) to the schedule: <br />
#* For Google Calendar Users, you can use '''[https://calendar.google.com/calendar/u/0/r/eventedit?text=YourName+-+Zones&add=i3detroit.org_188da54r5a9rejlbnsedft642ok0m@resource.calendar.google.com this link]'''. Just fill in the title, date and time.<br />
#* Alternatively, you can fill out '''[https://forms.gle/cjA1dhp1gxR5J1rE6 this form]'''.<br />
#* For more details see [[HOWTO Add Yourself to the i3 Work Schedule]].<br />
--></div>Nuance13xhttps://www.i3detroit.org/wi/index.php?title=COVID-19_Notice&diff=26986COVID-19 Notice2021-07-07T18:58:07Z<p>Nuance13x: Per the COVID19 Policy Proposal passed 6 July 2021, removed requirements for visitors to use the (1) Screening Checklist; and (2) Work Calendar.</p>
<hr />
<div>'''i3Detroit is OPEN in a limited capacity due to the Michigan Health Department Orders related to COVID-19.'''<br />
<!--'''i3Detroit is CLOSED following a potential COVID-19 exposure on 22 November. Currently planning to reopen on 30 November.'''--><br />
* While public tours of the space are now allowed, if you already know a member, please have them give you a tour. We're still figuring out how/when to reopen tours to the general public.<br />
[[Standing_rules#COVID-19_Preparedness_and_Response_Plan | COVID-19 Rules]] - Make sure you read these and follow them at all times.<br />
* [[COVID-19 Best Practices]] - Be familiar with these, particularly for the zones you use.<br />
In order to have your key fob reactivated, fill these out ASAP (reactivation may take up to 48 hours):<br />
* [https://docs.google.com/forms/d/e/1FAIpQLSeaGdzjdt3thdkH5QwY48Xy4jJN9txPlaTLjk9byT2P2x6XhQ/viewform COVID-19 Rules Member Agreement Form]<br />
* [https://i3detroit.org/waiver/ New waiver]<br />
<div style="margin:0;background-color:#8888FF;font-size:120%;font-weight:bold;border:1px solid #0000FF;text-align:left;color:#000;padding:0.2em 0.4em;">Each time you visit i3:</div><br />
Note: As of 6 July 2021, the membership voted for the following changes:<br />
* '''COVID-19 Screening Checklist:''' No longer required before each visit.<br />
* '''Work Calendar:''' There is no requirement to enter your name & work zone(s) in the work calendar each time you visit, as the COVID-19 related occupancy limits has been removed.<br />
<br />
<!--<br />
# Fill out the '''[https://i3detroit.org/healthscreening screening checklist]'''.<br />
# Check the [[Work Schedule]] to see if the space will be full (max occupancy 35 individuals, 17 per side. Zone-specific limits may apply.). Add yourself (and any guests) to the schedule: <br />
#* For Google Calendar Users, you can use '''[https://calendar.google.com/calendar/u/0/r/eventedit?text=YourName+-+Zones&add=i3detroit.org_188da54r5a9rejlbnsedft642ok0m@resource.calendar.google.com this link]'''. Just fill in the title, date and time.<br />
#* Alternatively, you can fill out '''[https://forms.gle/cjA1dhp1gxR5J1rE6 this form]'''.<br />
#* For more details see [[HOWTO Add Yourself to the i3 Work Schedule]].<br />
--></div>Nuance13xhttps://www.i3detroit.org/wi/index.php?title=COVID-19_Notice&diff=26793COVID-19 Notice2021-06-03T19:22:17Z<p>Nuance13x: Added additional language regarding public tours of the space. They are allowed, but we don't have regular touring resumed yet.</p>
<hr />
<div>'''i3Detroit is OPEN in a limited capacity due to the Michigan Health Department Orders related to COVID-19.'''<br />
<!--'''i3Detroit is CLOSED following a potential COVID-19 exposure on 22 November. Currently planning to reopen on 30 November.'''--><br />
* While public tours of the space are now allowed, if you already know a member, please have them give you a tour. We're still figuring out how/when to reopen tours to the general public.<br />
[[Standing_rules#COVID-19_Preparedness_and_Response_Plan | COVID-19 Rules]] - Make sure you read these and follow them at all times.<br />
* [[COVID-19 Best Practices]] - Be familiar with these, particularly for the zones you use.<br />
In order to have your key fob reactivated, fill these out ASAP (reactivation may take up to 48 hours):<br />
* [https://docs.google.com/forms/d/e/1FAIpQLSeaGdzjdt3thdkH5QwY48Xy4jJN9txPlaTLjk9byT2P2x6XhQ/viewform COVID-19 Rules Member Agreement Form]<br />
* [https://i3detroit.org/waiver/ New waiver]<br />
<div style="margin:0;background-color:#8888FF;font-size:120%;font-weight:bold;border:1px solid #0000FF;text-align:left;color:#000;padding:0.2em 0.4em;">Each time you visit i3:</div><br />
# Fill out the '''[https://i3detroit.org/healthscreening screening checklist]'''.<br />
# Check the [[Work Schedule]] to see if the space will be full (max occupancy 35 individuals, 17 per side. Zone-specific limits may apply.). Add yourself (and any guests) to the schedule: <br />
#* For Google Calendar Users, you can use '''[https://calendar.google.com/calendar/u/0/r/eventedit?text=YourName+-+Zones&add=i3detroit.org_188da54r5a9rejlbnsedft642ok0m@resource.calendar.google.com this link]'''. Just fill in the title, date and time.<br />
#* Alternatively, you can fill out '''[https://forms.gle/cjA1dhp1gxR5J1rE6 this form]'''.<br />
#* For more details see [[HOWTO Add Yourself to the i3 Work Schedule]].</div>Nuance13xhttps://www.i3detroit.org/wi/index.php?title=COVID-19_Notice&diff=26792COVID-19 Notice2021-06-03T15:53:49Z<p>Nuance13x: Removed text "We are not able to do tours at this time." as 1 June 2021 proposal that passed allows for all activities to occur at the space, including tours.</p>
<hr />
<div>'''i3Detroit is OPEN in a limited capacity due to the Michigan Health Department Orders related to COVID-19.'''<br />
<!--'''i3Detroit is CLOSED following a potential COVID-19 exposure on 22 November. Currently planning to reopen on 30 November.'''--><br />
* [[Standing_rules#COVID-19_Preparedness_and_Response_Plan | COVID-19 Rules]] - Make sure you read these and follow them at all times.<br />
* [[COVID-19 Best Practices]] - Be familiar with these, particularly for the zones you use.<br />
In order to have your key fob reactivated, fill these out ASAP (reactivation may take up to 48 hours):<br />
* [https://docs.google.com/forms/d/e/1FAIpQLSeaGdzjdt3thdkH5QwY48Xy4jJN9txPlaTLjk9byT2P2x6XhQ/viewform COVID-19 Rules Member Agreement Form]<br />
* [https://i3detroit.org/waiver/ New waiver]<br />
<div style="margin:0;background-color:#8888FF;font-size:120%;font-weight:bold;border:1px solid #0000FF;text-align:left;color:#000;padding:0.2em 0.4em;">Each time you visit i3:</div><br />
# Fill out the '''[https://i3detroit.org/healthscreening screening checklist]'''.<br />
# Check the [[Work Schedule]] to see if the space will be full (max occupancy 35 individuals, 17 per side. Zone-specific limits may apply.). Add yourself (and any guests) to the schedule: <br />
#* For Google Calendar Users, you can use '''[https://calendar.google.com/calendar/u/0/r/eventedit?text=YourName+-+Zones&add=i3detroit.org_188da54r5a9rejlbnsedft642ok0m@resource.calendar.google.com this link]'''. Just fill in the title, date and time.<br />
#* Alternatively, you can fill out '''[https://forms.gle/cjA1dhp1gxR5J1rE6 this form]'''.<br />
#* For more details see [[HOWTO Add Yourself to the i3 Work Schedule]].</div>Nuance13xhttps://www.i3detroit.org/wi/index.php?title=COVID-19_Notice&diff=26791COVID-19 Notice2021-06-03T15:44:19Z<p>Nuance13x: Updated Occupancy Limit from 10 individuals to 35, per proposal passed 1 June 2021.</p>
<hr />
<div>'''i3Detroit is OPEN in a limited capacity due to the Michigan Health Department Orders related to COVID-19.'''<br />
<!--'''i3Detroit is CLOSED following a potential COVID-19 exposure on 22 November. Currently planning to reopen on 30 November.'''--><br />
* We are not able to do tours at this time.<br />
* [[Standing_rules#COVID-19_Preparedness_and_Response_Plan | COVID-19 Rules]] - Make sure you read these and follow them at all times.<br />
* [[COVID-19 Best Practices]] - Be familiar with these, particularly for the zones you use.<br />
In order to have your key fob reactivated, fill these out ASAP (reactivation may take up to 48 hours):<br />
* [https://docs.google.com/forms/d/e/1FAIpQLSeaGdzjdt3thdkH5QwY48Xy4jJN9txPlaTLjk9byT2P2x6XhQ/viewform COVID-19 Rules Member Agreement Form]<br />
* [https://i3detroit.org/waiver/ New waiver]<br />
<div style="margin:0;background-color:#8888FF;font-size:120%;font-weight:bold;border:1px solid #0000FF;text-align:left;color:#000;padding:0.2em 0.4em;">Each time you visit i3:</div><br />
# Fill out the '''[https://i3detroit.org/healthscreening screening checklist]'''.<br />
# Check the [[Work Schedule]] to see if the space will be full (max occupancy 35 individuals, 17 per side. Zone-specific limits may apply.). Add yourself (and any guests) to the schedule: <br />
#* For Google Calendar Users, you can use '''[https://calendar.google.com/calendar/u/0/r/eventedit?text=YourName+-+Zones&add=i3detroit.org_188da54r5a9rejlbnsedft642ok0m@resource.calendar.google.com this link]'''. Just fill in the title, date and time.<br />
#* Alternatively, you can fill out '''[https://forms.gle/cjA1dhp1gxR5J1rE6 this form]'''.<br />
#* For more details see [[HOWTO Add Yourself to the i3 Work Schedule]].</div>Nuance13xhttps://www.i3detroit.org/wi/index.php?title=Minutes:Meeting_Minutes_20210601&diff=26766Minutes:Meeting Minutes 202106012021-06-01T20:43:19Z<p>Nuance13x: /* New Business */ Added Proposal to Reduce Shutdown Period from 7 to 3 days</p>
<hr />
<div><br />
{{MinutesHeader|status=agenda|meeting_date=06-01-2021}}<br />
== Meeting Location ==<br />
'''Meeting was Called to Order At: XXXXXXXXX'''<br />
<br />
https://i3detroit.org/hangout<br />
<br />
=== Virtual Meeting Etiquette=== <br />
* Be excellent.<br />
* Attendance and voting can be found in the #meetings slack channel.<br />
* Please show up early if you are concerned about your audio.<br />
* If there is no one waiting to speak feel free to do so at the next opportunity.<br />
* If there is someone waiting to speak, please say that you are raising your hand in the google call chat. (This will be demonstrated)<br />
* Please refrain from other side conversations, these can be distracting for the rest of the meeting and make it difficult for the chair to keep track of what's going on. <br />
<br />
<br />
==Introductions==<br />
====Introduction of i3Detroit====<br />
* Presented by a different volunteer each month - 2 minutes<br />
** What we are:<br />
** What we value:<br />
** We determine success by:<br />
** Welcome everyone!<br />
<br />
====Experienced Members====<br />
* n/a<br />
<br />
====New Members &amp; Guests====<br />
* n/a<br />
<br />
==Show and Tell==<br />
* n/a<br />
<br />
==Old Business==<br />
* n/a<br />
<br />
===Out Standing Action Items===<br />
<br />
==New Business==<br />
===Upcoming Events===<br />
*Up coming Events https://www.i3detroit.org/#upcoming<br />
<br />
===Covid Rules Update===<br />
{{Proposal|Jamie|Second<br />
|[[COVID Policy change for 6-1 Meeting]]<br />
'''Highlights of Proposed Changes:'''<br />
* All activities are allowed - no rules on remote work, gatherings, classes/training or anything else. Individual events may be held virtually or in-person at the discretion of the event organizer. For example, I am still planning to hold member/board meetings virtually for a while longer. <br />
* Occupancy limit is increased from 25% to 50%. This means 17 people per side or 35 people in the whole space. Please do continue to respect zone specific occupancy limits, though, especially for enclosed spaces.<br />
* Social distancing is no longer required, provided you have consent of anyone you are within 6 feet of. You should get explicit affirmative consent, rather than assuming anything!<br />
* Cleaning of surfaces is no longer required, but is left up to zone-specific policies.<br />
* Masks are still required across the board, whether you are vaccinated or not. <br />
* All paperwork remains the same - health screening, calendar entry, & initial waiver/covid rules agreement.<br />
|Ayes|Nays|RESULT}}<br />
<br />
===Covid Rule Update: Reducing Shutdown Period from 7 to 3 Days===<br />
<br />
{{Proposal|Hans C.|Second<br />
|[[Standing_rules#COVID-19_Preparedness_and_Response_Plan]]<br />
'''Proposed Change:'''<br />
Change the following wording from '''"7 days"''' to '''"3 days"''' in the following section:<br />
<br />
COVID-19 Preparedness and Response Plan -> Covid-19 Administrative Monitoring & Response Plan<br />
(5) In the event of an exposure<br />
(1) The space will be closed for '''7 days''' or until it can be thoroughly cleaned.<br />
<br />
|Ayes|Nays|RESULT}}<br />
<br />
==Zone updates==<br />
===[[Bicycle Shop]]===<br />
* n/a<br />
<br />
===[[:Category:Classroom|Classroom]]===<br />
* n/a<br />
<br />
===[[:Category:CNC_Shop|CNC Zone]]===<br />
* n/a<br />
<br />
===[[:Category:Commons Area|Commons Area]]===<br />
* n/a<br />
<br />
===[[:Category:Craft Room|Craft Room]]===<br />
* n/a<br />
<br />
===[[:Category:Electronics Lab|Electronics Lab]]===<br />
* n/a<br />
<br />
===[[:Category:Fab Lab|Fab Lab]]===<br />
* n/a<br />
<br />
===[[:Category:Infrastructure|Infrastructure]]===<br />
* n/a<br />
<br />
===[[Injection Molding Shop|Injection Molding]]===<br />
* n/a<br />
<br />
===[[Jewelry Zone]]===<br />
* n/a<br />
<br />
===[[:Category:Kiln Zone|Kiln Zone]]===<br />
* n/a<br />
<br />
===[[:Category:Laser Cutter|Laser Zone]]===<br />
* n/a<br />
<br />
===[[Leather Loft]]===<br />
* n/a<br />
<br />
===[[:Category:Machine Shop|Machine Shop]]===<br />
* n/a<br />
<br />
===[[:Category:Media Lab|Media Lab]]===<br />
* n/a<br />
<br />
===[[:Category:Tool Crib|Tool Crib]]===<br />
* n/a<br />
<br />
===[[:Category:Vinyl Shop|Vinyl Zone]]===<br />
* n/a<br />
<br />
===[[:Category:Welding Area|Welding Zone]]===<br />
* n/a<br />
<br />
===[[Wiki]]===<br />
* n/a<br />
<br />
===[[:Category:Wood Shop|Wood Shop]]===<br />
* n/a<br />
<br />
==Space Project Updates==<br />
* n/a<br />
<br />
==[[:Category:Special_Interest_Group|SIGs]]==<br />
===[[I3Motorsports|MotorSports]]===<br />
* n/a<br />
<br />
===[[SIGHAM_Amateur_Radio|HAM]]===<br />
* n/a<br />
<br />
===[[Letterpress Special Interest Group (SIG)|Letterpress]]===<br />
* n/a<br />
<br />
===[[Sewing Special Interest Group (SIG)|Sewing]]===<br />
* n/a<br />
<br />
===[[Cosplay|Cosplay]]===<br />
* n/a<br />
<br />
===[[i3TV]]===<br />
<br />
= COWBELL =<br />
<br />
{{MeetingActionProposalSummary}}<br />
<br />
<br />
=Meeting Metrics=<br />
<!-- Need to fill out these manually --><br />
* Time completed:<br />
* Attendees:<br />
<br />
===Attendance===<br />
# Chair<br />
# Secretary<br />
<br />
<br />
{{MeetingMinutesNavigation | Member Meeting Minutes}}<br />
<br />
[[Category:Member Meeting Minutes]]</div>Nuance13xhttps://www.i3detroit.org/wi/index.php?title=Donations&diff=26026Donations2021-01-14T19:18:30Z<p>Nuance13x: Text Cleanup</p>
<hr />
<div>i3 Detroit is always actively seeking Donations and Sponsorship to help continue our growth and educational goals. If you are interested in helping our community we have many options for you to help. Since i3 Detroit is a 501c3 organization your contribution may be tax deductible.<br />
<br />
== Monetary Donations ==<br />
<br />
Monetary donations, along with regular member dues, help pay our rent and support our daily operations. We greatly appreciate any amount of support you want to give.<br />
<br />
* {{Paypal Button|button=Donate via PayPal|reason=wiki donate page}}<br />
** (i3 members: do *not* put dues here)<br />
<br />
== Tool and Supply Donations ==<br />
<br />
At i3 we are always excited about getting new tools and supplies!<br />
If you have something that you think would be useful to our organization please contact the relevant [[:Category:Zones | Zone Coordinator]] or [mailto:contact@i3detroit.com email us] to see if we can be its new home!<br />
<br />
== Business Sponsorship ==<br />
If you are a Business that would like to sponsor i3 Detroit, then we are always looking for both monetary or product donations to help build out and improve our space.<br />
<br />
Some examples of useful product donations would be the following:<br />
* Tools<br />
* Parts bins<br />
* Computers (Mac & PC) for our computer lab<br />
* Computer parts<br />
* Art supplies<br />
* Lumber for our space build out<br />
* Printers<br />
* etc…<br />
<br />
The best way to arrange a donation is to [mailto:contact@i3detroit.com email us]!<br />
<br />
== Spread the Word ==<br />
<br />
i3 Detroit is always looking to spread the word about our community. We are always looking for new members, donations, sponsorship, and volunteers. If you think you know some individuals that may be interested in joining our community, donating or volunteering, then please feel welcome to forward our information to anyone that you may feel would be interested. If you have a website and are willing to add a link we are always willing to reciprocate the link. We are working on a small website advertisement that we will have available shortly if you are willing to place our ad on your website as well.<br />
<br />
If you have an idea of how you might be able to help our community we are always open. If you have questions, comments, ideas or concerns please feel free to contact us.<br />
<br />
== Donation Receipts ==<br />
<br />
Please see [[HOWTO Donate Stuff]] for how to get a receipt for your donation.<br />
<br />
[[Category:Landing Page]]</div>Nuance13xhttps://www.i3detroit.org/wi/index.php?title=Donations&diff=26025Donations2021-01-14T19:05:02Z<p>Nuance13x: /* Business Sponsorship */</p>
<hr />
<div>i3 Detroit is always actively seeking Donations and Sponsorship to help continue our growth and educational goals. If you are interested in helping our community we have many options for you to help. Since i3 Detroit is a 501c3 organization your contribution may be tax deductible.<br />
<br />
== Monetary ==<br />
<br />
Monetary contributions, along with regular member dues, help pay our rent and support our daily operations. We greatly appreciate any amount of support you want to give.<br />
<br />
* {{Paypal Button|button=Donate any amount that suits you via paypal|reason=wiki donate page}}<br />
** (i3 members: do *not* put dues here)<br />
<br />
Thanks!<br />
<br />
== Physical ==<br />
<br />
At i3 we are always excited about getting new tools! If you have something that you think would be useful to our organization please contact the relevant [[Category:Zones|Zone Coordinator]] or [mailto:contact@i3detroit.com shoot us an email] to see if we can be it’s new home!<br />
<br />
<br />
== Business Sponsorship ==<br />
If you are a Business that would like to sponsor i3 Detroit, then we are always looking for both monetary or product donations to help build out and improve our space.<br />
<br />
Some examples of useful product donations would be the following:<br />
* Tools<br />
* Parts bins<br />
* Computers (Mac & PC) for our computer lab<br />
* Computer parts<br />
* Art supplies<br />
* Lumber for our space build out<br />
* Printers<br />
* etc…<br />
<br />
The best way to arrange a donation is to [mailto:contact@i3detroit.com email us]!<br />
<br />
== Spread the Word ==<br />
<br />
i3 Detroit is always looking to spread the word about our community. We are always looking for new members, donations, sponsorship and volunteers. If you think you know some individuals that may be interested in joining our community, donating or volunteering please forward our information to anyone that you may feel would be interested. If you have a website and are willing to add a link we are always willing to reciprocate the link. We are working on a small website advertisement that we will have available shortly if you are willing to place our ad on your website as well.<br />
<br />
If you have an idea of how you might be able to help our community we are always open. If you have questions, comments, ideas or concerns please feel free to contact us.<br />
<br />
== Getting a Receipt for your Donation ==<br />
<br />
Please see [[HOWTO Donate Stuff]].<br />
<br />
[[Category:Landing Page]]</div>Nuance13xhttps://www.i3detroit.org/wi/index.php?title=User:Nuance13x&diff=26024User:Nuance13x2021-01-14T18:51:53Z<p>Nuance13x: create user page</p>
<hr />
<div>Hi I haven't setup my user page yet!<br />
<br />
If you're the owner of this page, follow the guide at [[Template:Member_Information]] to set it up.</div>Nuance13xhttps://www.i3detroit.org/wi/index.php?title=SawStop_Table_Saw&diff=6543SawStop Table Saw2013-12-01T23:41:41Z<p>Nuance13x: Added 'Sawing Off Book Bindings'</p>
<hr />
<div>{{Equipment <br />
| Name = SawStop Table Saw<br />
| Intro = For sawing wood.<br />
* Training Required to Use this Tool<br />
| Owner = i3 Detroit<br />
| StorageLocation = This table saw is located in the Wood Shop<br />
| MakeModel = SawStop PCS31230-TPG236 10" Professional Cabinet Saw<br />
| PartNumber = S/N P131230787 Service Date 6-12-2013<br />
| Documentation = <br />
* [[Media:sawstop_manual.pdf|Owners Manual]]<br />
| LooksLike = [[File:sawstoptablesaw.jpg|SawStop Table Saw photo]]<br />
== Trained Users ==<br />
*Training Required to Use this Tool<br />
* Greg Smith - Warden<br />
* Dave Scholl - Warden<br />
| Rules =<br />
*Training Required<br />
* Ripping kiln dried wood, cross cutting panels.<br />
*Do not cut metals, conductive materials, anything with carbon such as laser cut or engraved traces, green wood, wet wood. If in doubt contact a Woodshop Warden.<br />
*In the event of a safety trip i3 will cover the brake cartridge cost, the member will pay for a new Saw Blade $100 range<br />
*Either the saw safety guard or riving knife must always be used. Never make a cut with out this protection.<br />
*If using the riving knife, please remove it when you are done and reinstall the full blade guard.<br />
*After use if using an alternative blade (plywood) replace it with the Combination blade.<br />
*After use return the blade to its normal position "vertical" <br />
*The saw must be off and unplugged when changing the blade guard or riving knife and when making any internal adjustments<br />
*do not set water or drink containers on the cast iron table<br />
*Please use the dust collector when sawing<br />
<br />
| Instructions =<br />
* Check the condition and location of the blade to assure it is correct for your cut, make sure the blade is clear.<br />
*To start the saw, first make sure the Start/Stop paddle is in the “OFF” position (i.e., pushed in) and then turn the main power switch to the “ON” position by flipping the toggle upward.<br />
*The saw control switch ( will start with green and blinking red) after which it will show a steady green light and red off indicating it is ok to start the motor.<br />
*To start the motor pull the start/stop paddle out. To stop the motor push the start/stop paddle in. The paddle is designed so that it can be pushed in by the operator's leg or knee in an emergency.<br />
*It is not necessary to turn off the main power switch after pushing in the Start/Stop paddle to turn off the motor. If you plan to make several cuts with the saw, you can leave the main power switch in the ON position between cuts to eliminate the delay due to the initialization routine. Once you have finished using the saw, turn the main power switch to OFF to reduce the likelihood of inadvertent start-up.<br />
<br />
==Sawing off Book Bindings==<br />
<br />
*NEVER TRY SAWING OFF A BOOK BINDING THAT CONTAINS ANY TYPE OF METAL (e.g. staples), ALWAYS CAREFULLY INSPECT FIRST!<br />
*Although it can be done, it is not recommended. Book bindings often contain glue can heat up and mix with the shredded paper. This mix sticks to the other parts of the machine. Later on, other particles can attach and cause a malfunction.<br />
*After sawing, the mix of glue/paper must be carefully removed from all parts of the machine using a tool that won’t scratch any part of the machine, such as a thin piece of wood along with a soft brush. Make sure that both the internal and external parts of the machine where the saw dust may have gone are inspected and cleaned as needed.<br />
*When in doubt, ask the zone warden!<br />
<br />
== In Event of Emergency or Saw Safety Trip ==<br />
*Call 911 if you are hurt and do not move your work, we need to document any failure or accident, take pictures, call one of the wardens.<br />
| OtherReferences = <br />
* SawStop table saw consumables are on this list: [[Wood Shop Consumables]]<br />
* [http://www.youtube.com/watch?v=E3mzhvMgrLE High speed video demonstration of SawStop brake in action]<br />
| MaintenanceInfo =<br />
* Keep table clean, clear and dry<br />
| ToDos = <br />
* make cutting fixtures and storage for saw things<br />
| FAQs =<br />
;What happens if the safety brake trips?<br />
The saw comes to an abrupt stop, loud noise, and the blade lowers as part of the energy absorption mechanics.<br />
;Is the brake cartride or blade reusable?<br />
No, the brake cartridge and saw blade are rendered unusable.<br />
;How much do the brake cartridges cost?<br />
$65 <br />
;How wet is wet ?<br />
Any wood that has been left outside exposed to the elements for an extended time.<br />
Green freshly cut wood.<br />
;Will this system prevent Kickback?<br />
NO, all normal kickback precautions must be taken<br />
<br />
<br />
}}<br />
[[Category:Wood Shop]]</div>Nuance13xhttps://www.i3detroit.org/wi/index.php?title=ArtSign_JSM-40U_Laser_Cutter&diff=5225ArtSign JSM-40U Laser Cutter2013-05-22T05:01:36Z<p>Nuance13x: Updated to show ownership transferred to Steve N. and Brian Wennberg See mailing list for update: https://groups.google.com/forum/?fromgroups#!topic/i3detroit/nAP1c_cie38</p>
<hr />
<div>{{Equipment <br />
<br />
| Name = ArtSign JSM-40U Laser Cutter<br />
<br />
| Intro = This is a small laser cutter/engraver given to us from AHA (All Hands Active).<br />
<br />
| Owner= Steve N. (foof) & Brian Wennberg .<br />
<br />
| Stewardship= Steve N. (foof) & Brian Wennberg .<br />
<br />
| Provided= By the generosity of All Hands Active, Ann Arbor, Michigan<br />
<br />
| StorageLocation = Inside the FabLab, on the left of the main counter<br />
<br />
| MakeModel = ArtSign JSM-40U Laser Cutter, although this is just the label on the device. The controller boards and some of the mechanics are being gutted and replaced.<br />
<br />
| PartNumber = Labeled as JSM-40U. <br />
<br />
| Documents = None.<br />
<br />
| LooksLike = [[File:ArtSign_Laser.jpg|200px|thumb|left|ArtSign Laser Cutter]]<br />
<br />
| Rules = <br />
<br />
* Anyone with proper training can use this<br />
* Currently that is nobody, since it doesn't work.<br />
<br />
<br />
| Instructions =<br />
# Hassle Foof and Brian until they get this working.<br />
# See step 1<br />
<br />
| OtherReferences =<br />
<br />
Meh. We're just winging this, really<br />
<br />
| MaintenanceInfo =<br />
<br />
Inverse demodulating overleave needs shaving every 25k light years.<br />
<br />
| ToDos = <br />
<br />
Controller needs fixing/replacement. Foof/Brian need a couple round tuits.<br />
<br />
| FAQs =<br />
<br />
A list of commonly asked questions<br />
<br />
}}<br />
[[Category:Fab Lab]]</div>Nuance13xhttps://www.i3detroit.org/wi/index.php?title=Logos_and_Publicity_Resources&diff=4056Logos and Publicity Resources2012-10-01T17:05:03Z<p>Nuance13x: </p>
<hr />
<div>== i3Detroit Logo Images<br> ==<br />
<br />
i3Detroit logo in a variety of source and output formats. &nbsp;All images are at high resolution; scale and compress them as you need, naturally. <br />
<br />
<br> <br />
<br />
[http://i3detroit.com/wi/index.php?title=File:Logo.eps EPS Format] <br />
<br />
[http://i3detroit.com/wi/index.php?title=File:Logo.svg SVG&nbsp;Format] <br />
<br />
[http://i3detroit.com/wi/index.php?title=File:Logo_large_png24.png Large PNG-24] <br />
<br />
[http://i3detroit.com/wi/index.php?title=File:Logo_large_png8.png Large PNG-8] <br />
<br />
[http://i3detroit.com/wi/index.php?title=File:Logo_large.jpg Large&nbsp;JPG]<br />
<br />
== i3Detroit Letterhead ==<br />
<br />
<br />
<br />
i3 Detroit's Official Letterhead http://i3detroit.com/wi/images/0/0f/I3_Detroit_-_Official_Letterhead.docx <br />
<br />
Edit [http://i3detroit.com/wi/index.php?title=File:I3_Detroit_-_Official_Letterhead.docx]<br />
<br />
<br />
== i3Detroit Brochure<br/> ==<br />
<br />
== i3Detroit Flyers<br/> ==<br />
<br />
[http://i3detroit.com/wi/index.php?title=File:Flyer_v4.png General Flyer]<br />
<br />
== i3Detroit Sticker<br/> ==<br />
<br />
== i3Detroit Business Cards<br/> ==<br />
<br />
This are a Vista Print template. More info to come.<br />
<br />
[http://i3detroit.com/wi/images/8/88/I3_Logo_with_QR_Code.png i3 Logo with QR Code] - This image can be placed on the back of a business card to allow the holder to quickly go to i3 Detroit's website.<br />
<br />
<br />
== i3Detroit Buttons<br/> ==<br />
[[Category:Organization Information]][[Category:Promotion and Fundraising]]</div>Nuance13xhttps://www.i3detroit.org/wi/index.php?title=File:I3_Logo_with_QR_Code.png&diff=4055File:I3 Logo with QR Code.png2012-10-01T17:03:20Z<p>Nuance13x: I3's Logo with QR Code.
NOTE: QR Code's error correction is robust enough to allow the pixels to be edited to show "i3" inside the box.</p>
<hr />
<div>I3's Logo with QR Code.<br />
<br />
NOTE: QR Code's error correction is robust enough to allow the pixels to be edited to show "i3" inside the box.</div>Nuance13xhttps://www.i3detroit.org/wi/index.php?title=Forms&diff=4054Forms2012-10-01T16:54:07Z<p>Nuance13x: Added Payment Form</p>
<hr />
<div>[http://i3detroit.com/wi/images/9/9e/Waiver.pdf Liability Waiver (PDF)] / <br />
[http://i3detroit.com/wi/images/6/6d/Waiver.docx Liability Waiver (MS Word)]- All individuals entering i3 Detroit must fill out this out. Blank copies should always be available by the front door, please print more if the supply is getting low.<br />
----<br />
[http://i3detroit.com/wi/images/c/cd/I3-guest-sign-in-sheet.pdf Guest Sign-in Logbook Pages (PDF)] and [http://i3detroit.com/wi/index.php?title=File:I3-guest-sign-in-sheet.xlsx MS Excel] - The one that accompanies the waivers, where the guest and their member sponsor sign in. There should be a clipboard of these by the door at all times. I couldn't find the old one so I made a new doc, june 2011.<br />
----<br />
[http://i3detroit.com/wi/images/4/41/EquipmentEntryForm.pdf Equipment Entry Form / Ownership Affidavit (PDF)] - Use this when you want to bring in a piece of equipment to store and use at i3 Detroit indefinitely. Submit it to the Board of Directors (contact@i3detroit.com) for approval. See [[Standing_Rules_Rewrite_2011-03#Shared_property|Shared Property]] in the standing rules for more information.<br />
----<br />
[http://i3detroit.com/wi/images/a/a0/I3ParkingPermit.pdf Parking Permit (PDF)] - Use this when bringing or building a large project at i3 Detroit that will leave after a set date. Submit it to the Board of Directors (contact@i3detroit.com). See [[Standing_Rules_Rewrite_2011-03#Oversize_property|Oversize Property]] and [[Standing_Rules_Rewrite_2011-03#Parking_Permits|Parking Permits]] in the standing rules for more information.<br />
----<br />
[http://i3detroit.com/wi/images/d/d1/I3ParkingTicket.pdf Parking Ticket (PDF)] - Use this when you find projects that haven't been stored safely or other property that is suspected to be abandoned. Email the list about the mess, print this, and attach it to the offending item. See [[Standing_Rules_Rewrite_2011-03#Parking_Tickets|Parking Tickets]] in the standing rules for more information.<br />
----<br />
New member sign-up sheet, with keyholder responsibilities worksheet on page 2, intended for duplex printing. [http://i3detroit.com/wi/index.php?title=File:NewMember-2.5.pdf PDF] and [http://i3detroit.com/wi/index.php?title=File:NewMember-2.5.docx MS Word], version 2.5 updated April 22, 2012.<br />
----<br />
New member "Welcome" page, with contact info and general getting-started-ness: [http://i3detroit.com/wi/index.php?title=File:WelcomeNewMember.docx DocX for MS word] and [http://i3detroit.com/wi/index.php?title=File:WelcomeNewMember.pdf PDF], version 1.0, updated June 27, 2012.<br />
----<br />
[http://i3detroit.com/wi/images/0/02/ZoneWarden.pdf Zone Warden (PDF)] / [http://i3detroit.com/wi/images/d/da/ZoneWarden.docx Zone Warden (MS Word)] - States the Zone Warden and contact information for each area of the space.<br />
----<br />
[http://i3detroit.com/wi/images/9/90/Payment_Form.pdf Payment Form (PDF)] / [http://i3detroit.com/wi/images/d/dc/Payment_Form.docx Payment Form (MS Word)]<br />
This prints on an 8 1/2" x 11" sheet of paper and can be cut into 8 sheets. This is used to pay membership dues and other payments so that the amount can be correctly applied to correct member account and appropriate month & year.<br />
<br />
[[Category:Organization Information]][[Category:Reference Data]]</div>Nuance13xhttps://www.i3detroit.org/wi/index.php?title=File:Payment_Form.docx&diff=4053File:Payment Form.docx2012-10-01T16:52:30Z<p>Nuance13x: This form is designed to be printed out on an 8 1/2 x 11" sheet and cut into 8 smaller forms. This has been created to make sure that all payments are correctly applied to correct member and for the correct month, year.</p>
<hr />
<div>This form is designed to be printed out on an 8 1/2 x 11" sheet and cut into 8 smaller forms. This has been created to make sure that all payments are correctly applied to correct member and for the correct month, year.</div>Nuance13xhttps://www.i3detroit.org/wi/index.php?title=Forms&diff=4052Forms2012-10-01T16:51:47Z<p>Nuance13x: </p>
<hr />
<div>[http://i3detroit.com/wi/images/9/9e/Waiver.pdf Liability Waiver (PDF)] / <br />
[http://i3detroit.com/wi/images/6/6d/Waiver.docx Liability Waiver (MS Word)]- All individuals entering i3 Detroit must fill out this out. Blank copies should always be available by the front door, please print more if the supply is getting low.<br />
----<br />
[http://i3detroit.com/wi/images/c/cd/I3-guest-sign-in-sheet.pdf Guest Sign-in Logbook Pages (PDF)] and [http://i3detroit.com/wi/index.php?title=File:I3-guest-sign-in-sheet.xlsx MS Excel] - The one that accompanies the waivers, where the guest and their member sponsor sign in. There should be a clipboard of these by the door at all times. I couldn't find the old one so I made a new doc, june 2011.<br />
----<br />
[http://i3detroit.com/wi/images/4/41/EquipmentEntryForm.pdf Equipment Entry Form / Ownership Affidavit (PDF)] - Use this when you want to bring in a piece of equipment to store and use at i3 Detroit indefinitely. Submit it to the Board of Directors (contact@i3detroit.com) for approval. See [[Standing_Rules_Rewrite_2011-03#Shared_property|Shared Property]] in the standing rules for more information.<br />
----<br />
[http://i3detroit.com/wi/images/a/a0/I3ParkingPermit.pdf Parking Permit (PDF)] - Use this when bringing or building a large project at i3 Detroit that will leave after a set date. Submit it to the Board of Directors (contact@i3detroit.com). See [[Standing_Rules_Rewrite_2011-03#Oversize_property|Oversize Property]] and [[Standing_Rules_Rewrite_2011-03#Parking_Permits|Parking Permits]] in the standing rules for more information.<br />
----<br />
[http://i3detroit.com/wi/images/d/d1/I3ParkingTicket.pdf Parking Ticket (PDF)] - Use this when you find projects that haven't been stored safely or other property that is suspected to be abandoned. Email the list about the mess, print this, and attach it to the offending item. See [[Standing_Rules_Rewrite_2011-03#Parking_Tickets|Parking Tickets]] in the standing rules for more information.<br />
----<br />
New member sign-up sheet, with keyholder responsibilities worksheet on page 2, intended for duplex printing. [http://i3detroit.com/wi/index.php?title=File:NewMember-2.5.pdf PDF] and [http://i3detroit.com/wi/index.php?title=File:NewMember-2.5.docx MS Word], version 2.5 updated April 22, 2012.<br />
----<br />
New member "Welcome" page, with contact info and general getting-started-ness: [http://i3detroit.com/wi/index.php?title=File:WelcomeNewMember.docx DocX for MS word] and [http://i3detroit.com/wi/index.php?title=File:WelcomeNewMember.pdf PDF], version 1.0, updated June 27, 2012.<br />
----<br />
[http://i3detroit.com/wi/images/0/02/ZoneWarden.pdf Zone Warden (PDF)] / [http://i3detroit.com/wi/images/d/da/ZoneWarden.docx Zone Warden (MS Word)] - States the Zone Warden and contact information for each area of the space.<br />
----<br />
[http://i3detroit.com/wi/images/9/90/Payment_Form.pdf Payment Form (PDF)]<br />
This prints on an 8 1/2" x 11" sheet of paper and can be cut into 8 sheets. This is used to pay membership dues and other payments so that the amount can be correctly applied to correct member account and appropriate month & year.<br />
<br />
[[Category:Organization Information]][[Category:Reference Data]]</div>Nuance13xhttps://www.i3detroit.org/wi/index.php?title=File:Payment_Form.pdf&diff=4051File:Payment Form.pdf2012-10-01T16:50:17Z<p>Nuance13x: This form is designed to be printed out on an 8 1/2 x 11" sheet and cut into 8 smaller forms. This has been created to make sure that all payments are correctly applied to correct member and for the correct month, year.</p>
<hr />
<div>This form is designed to be printed out on an 8 1/2 x 11" sheet and cut into 8 smaller forms. This has been created to make sure that all payments are correctly applied to correct member and for the correct month, year.</div>Nuance13xhttps://www.i3detroit.org/wi/index.php?title=Minutes:Meeting_Minutes_20111206&diff=4050Minutes:Meeting Minutes 201112062012-10-01T16:31:18Z<p>Nuance13x: Created page with "'''i3 Detroit, Regular Meeting, December 6, 2011''' '''Chair: Eric Merrill''' Start, 7:30pm <u>'''Agenda'''</u> '''PotLock Wrapup''' Eric Merrill - The event went well, w..."</p>
<hr />
<div>'''i3 Detroit, Regular Meeting, December 6, 2011'''<br />
<br />
'''Chair: Eric Merrill'''<br />
<br />
Start, 7:30pm<br />
<br />
<u>'''Agenda'''</u><br />
<br />
'''PotLock Wrapup'''<br />
<br />
Eric Merrill - The event went well, we still need to get rid of items in the graveyard. Nate B. Is going to post stuff online for graveyard so members can be notified and claim items before they are disposed.<br />
<br />
'''Collaboration with Danielle 'Doxie' Kaltz / Michigan Burners'''<br />
<br />
Matt O.– Doxie has proposed a collaboration between Michigan Burners and i3 Detroit. This will be a co-class/workshop event with both burners and i3 members each teach each other something on the same day to have some cross-over. She’ll be here to present in two weeks.<br />
<br />
'''Intro to Programming Class'''<br />
<br />
Matt O.- Teaching an intro to programming course on Friday and Saturday afternoons in January and is looking for python experts.<br />
<br />
'''Cheryl’s Book Release Party'''<br />
<br />
Matt O. - Cheryl has published a coffee table book of Detroit circus performers and wants to do a book release party at i3 Detroit. This party is planned for early Saturday, January 7, 2012. She is estimating a total of attendance of 300 people with 30-40 people present at any given time. <br />
<br />
'''Cameras Proposal'''<br />
<br />
A vote will wait until the membership has more time to review the proposal.<br />
<br />
'''Holiday Craftapalooza'''<br />
<br />
Ashley Prescott – We could have a craft event at i3 in which people buy tickets to be able to make things at different booths. The crafts simple things to make and would be ideal for holiday gifts. Contact Ashley Prescott if interested in hosting stations or otherwise volunteering.<br />
<br />
'''Arduino'''<br />
<br />
Nate b. - 2nd Thursday of every month, The next meeting will cover the inner guts of the Chronotune. Newcomers and novices are more than welcome! 7:00pm next Thursday.<br />
<br />
'''Treasurer'''<br />
<br />
Eric Merrill - Ed Platt has stepped down as treasurer and Paul Kerchen has taken his place until another candidate has been elected. A special election will take place to replace him. Candidates are encouraged to send their applications to Board@i3detroit.com to apply for position on the ballet.<br />
<br />
<u>'''New Member Intros'''</u><br />
<br />
<u>'''New Business'''</u><br />
<br />
'''Tech Shop'''<br />
<br />
Karen C.– Tech Shop is having a grand opening on December 27, 2011. However, there is a special opening available to hackerspace members only on Saturday, December 17, 2011 from 10am to 4pm and a special exclusive deal with be offered for membership. The address is 800 Republic Allen Park, Michigan.<br />
<br />
''Adjourn, 8:01pm.''<br />
[[Category:Organization Information]][[Category:Meeting Minutes]]</div>Nuance13xhttps://www.i3detroit.org/wi/index.php?title=Minutes:Meeting_Minutes_20111220&diff=4049Minutes:Meeting Minutes 201112202012-10-01T16:22:39Z<p>Nuance13x: Created page with "'''i3 Detroit: Regular Meeting, December 20, 2011''' '''Start, 7:31pm, Held in the Commons''' <u>'''Agenda'''</u> '''Collaboration with Burners''' Doxie Kaltz, Michigan R..."</p>
<hr />
<div>'''i3 Detroit: Regular Meeting, December 20, 2011'''<br />
<br />
<br />
'''Start, 7:31pm, Held in the Commons'''<br />
<br />
<u>'''Agenda'''</u><br />
<br />
'''Collaboration with Burners'''<br />
<br />
Doxie Kaltz, Michigan Regional rep. from Michigan - Had a 2-day flame effects workshop. Wants to continue to do workshops sometime after the new year, hopefully a joint i3 Detroit/Burner community collaboration that pairs artistic and technical skills, a 2- to 4-hour event, to split the costs. Some possibilities include Silk Screening, Stenciling (By Hand or perhaps with the laser cutter, and a leather mask making workshop. She can be reached at dkaltz@gmail.com or on Facebook at Doxie of Detroit.<br />
<br />
'''AIGA Pinewood'''<br />
<br />
Matt O. – AIGA took a look at our shop, they want to use it for their Pinewood Derby. They want prizes, we can offer them T-shirts and/or a couple of free classes.<br />
<br />
'''Cheryl Book Release Party'''<br />
<br />
Nate B. - The party is on January, January 7th . All the people that have pre-ordered will come here to pick up the books. We need to create a central area. Going to have aerial acts that will put on a show during the party. http://www.facebook.com/doxiedetroit<br />
<br />
'''Victorian Steampunk Ball''' <br />
<br />
Kristine D. - Is having a party on January 28, 2012, it’s going to be Victorian steam punk theme at District VII.<br />
<br />
<u>'''New people Intros'''</u><br />
<br />
<u>'''New Business'''</u><br />
<br />
''Adjourn, 8:08pm''<br />
[[Category:Organization Information]][[Category:Meeting Minutes]]</div>Nuance13xhttps://www.i3detroit.org/wi/index.php?title=Minutes:Meeting_Minutes_20120103&diff=3987Minutes:Meeting Minutes 201201032012-09-11T22:34:54Z<p>Nuance13x: Created page with "'''i3 Detroit, Regular Meeting, Jan 3, 2012''' Chair: Eric Merrill '''Start: 7:30pm, Held in the commons''' <u>'''Agenda'''</u> '''Rats and raccoons, Mice''' Eric M. – ..."</p>
<hr />
<div>'''i3 Detroit, Regular Meeting, Jan 3, 2012'''<br />
<br />
Chair: Eric Merrill<br />
<br />
'''Start: 7:30pm, Held in the commons'''<br />
<br />
<u>'''Agenda'''</u><br />
<br />
'''Rats and raccoons, Mice'''<br />
<br />
Eric M. – We have tenants! At the front part of office, there’s something living there, probably a raccoon. If electronics room. He will talk to landlord about it, doesn’t seem to be a big problem. Rats were spotted from the door of the adjacent building. Foam gnawed away. We will have to create a better barrier between the two areas. We need to keep food away. We need metal reinforcement to block up any holes.<br />
<br />
'''Vacuum'''<br />
<br />
Eric M. - Thanks to Nate W. and Dustin W., our vacuum is working. It’s hooked up to the table saw and will eventually be hooked up to the other machines.<br />
<br />
'''Trays'''<br />
<br />
Eric M. – Picked up a couple of red trays for taking things apart, from GFS, for little projects. He will probably put them in the tool crib.<br />
<br />
'''Heat'''<br />
<br />
Eric M. – The heat seems to be working. Heat costs money!!! Last month, we spent about $11/day for heat. Before you leave the shop, put the thermostats in Run mode to save energy. <br />
<br />
'''Plasma Table'''<br />
<br />
Eric M. – The movement mechanism is working, and the cutting element works. It needs just a few adjustments; it’s essentially close to functional.<br />
<br />
'''Cleaning and Cleanliness'''<br />
<br />
Eric M. – It’s been really clean lately!<br />
<br />
<u>'''New Member Intros'''</u><br />
<br />
<u>'''New Business'''</u><br />
<br />
'''Calender'''<br />
<br />
Table Top gaming - On Thursday<br />
<br />
Matt’s Programming class - Friday<br />
<br />
Book Release Party, Sat. 6pm<br />
<br />
Aurdino Meetup - Next week Thursday<br />
<br />
G-Code class (member only) - Sat 21<br />
<br />
Micro Controller Hardware - (following Thursday and Saturday from G-Code)<br />
<br />
Adj. 7:50pm<br />
<br />
[[Category:Organization Information]][[Category:Meeting Minutes]]</div>Nuance13xhttps://www.i3detroit.org/wi/index.php?title=Minutes:Meeting_Minutes_20120306&diff=3986Minutes:Meeting Minutes 201203062012-09-11T22:29:43Z<p>Nuance13x: Created page with "'''i3 Detroit, Regular Meeting, March 6th, 2012''' Chair : Ted Hansen. '''Start, 7:34pm''' <u>'''Attendees'''</u> David Alverez Nathan Bezanson Joe Bender Ryan Busch H..."</p>
<hr />
<div>'''i3 Detroit, Regular Meeting, March 6th, 2012'''<br />
<br />
Chair : Ted Hansen.<br />
<br />
'''Start, 7:34pm'''<br />
<br />
<u>'''Attendees'''</u><br />
<br />
David Alverez<br />
<br />
Nathan Bezanson<br />
<br />
Joe Bender<br />
<br />
Ryan Busch<br />
<br />
Hans Chen<br />
<br />
Kristine Diven<br />
<br />
Ted Hansen<br />
<br />
Rocco Marras<br />
<br />
Jody Raiford<br />
<br />
Dustin White<br />
<br />
<u>'''Agenda'''</u><br />
<br />
'''Member Show & Tell'''<br />
<br />
[Brian Betts' tanks]<br />
<br />
'''Power Wheels Update'''<br />
<br />
Ted H. – It’s powerwheels season. We have a vague plan for 3 cars right now. Shawn Denny, and brother and a couple names will make their car under the i3 name, superluminal. 3rd car will be purple escalade, Karen’s idea, covered in fur, a ‘monster truck’. In the process of repairing the 3rd vehicle.<br />
<br />
'''Penguicon Update'''<br />
<br />
Last weekend of April. About 4 members present our going to present materials. Combination of open-source/sci-fi membership. 3-day convention, to be held at the Dearborn Hyatt.<br />
<br />
Roger S. - Will bring Maker bot and CNC Circuit Board maker to convention. He’s looking for volunteers to man it. Talk to Roger if you’re interested.<br />
<br />
Joe B. - The Room that the space we have will be in shared with AHA, we should collaborate.<br />
<br />
'''TechShop Opening Fair Update'''<br />
<br />
'''Rebranding i3'''<br />
<br />
Matt O. Julie Lang, co-community impact director of AIGIA Detroit, They are offering to do a full rebranding for us, website, promotional materials, etc. Catch, if they do, we have. Matt would be the liaison for this. Email Matt O. to be part of the rebranding effort.<br />
<br />
'''MOTION''' - Engage AIGA to start this, and set aside initial $100.00, for Matt O. set aside for material costs associated with rebranding. Passes without objection.<br />
<br />
'''PotLock'''<br />
<br />
Dustin White: Reminder, March 24, 2012 is month. It’s big cleanup day, bring food.<br />
Materials list is being compiled.<br />
<br />
'''Proposal''' Authorize Dustin White $1,000.00, for supplies lights, more pallet rack, bench, garage door seals, bins for storage, bins, casters, carpet tile, cord wheel. For the upcoming PotLock. List to be provided. Proposal will be put on the mailing list within the next couple of days, until we get a report from the treasurer saying we have enough.<br />
<br />
'''Welding Area: New Zone Warden'''<br />
<br />
Dave is staying as zone warden, we don’t need a new warden.<br />
<br />
<u>'''New Members/Guests'''</u><br />
<br />
Khurram Imam - The Melrose Block Club(located in the City of Detroit) and Vanguard Community Development Corporation Safety Initiative is looking for technical assistance for a cost-effective street lighting solution to make the area safer. Considerations include what is a good light, lamppost. Addressing safety, theft production, and maintenance.<br />
<br />
<u>'''New Business'''</u><br />
<br />
'''Camp Detroit'''<br />
<br />
Kristine Diven – Electronic music fest, proposals, various projects installation art that can be ranging for simple to complex, based on proposals, submit proposals and g<br />
$1,500 per project available.<br />
<br />
For more details, See http://campdetroit.tumblr.com/ <br />
<br />
'''Oven'''<br />
<br />
Rocco M. – I have an extra oven, would i3 want it? It would live by the kiln. [No objection raised] <br />
<br />
Adjourned, 8:08pm<br />
<br />
[[Category:Organization Information]][[Category:Meeting Minutes]]</div>Nuance13xhttps://www.i3detroit.org/wi/index.php?title=Minutes:Meeting_Minutes_20120320&diff=3985Minutes:Meeting Minutes 201203202012-09-11T21:56:09Z<p>Nuance13x: Created page with "'''i3 Detroit, Regular Meeting, March 20, 2012''' Start, 7:30 <u>'''Attendees'''</u> Branden Biller Hans Chen Steve Hermann Matt Huber Mark Lennigan Roger Slykhouse ..."</p>
<hr />
<div>'''i3 Detroit, Regular Meeting, March 20, 2012'''<br />
<br />
<br />
Start, 7:30<br />
<br />
<u>'''Attendees'''</u><br />
<br />
Branden Biller<br />
<br />
Hans Chen<br />
<br />
Steve Hermann<br />
<br />
Matt Huber<br />
<br />
Mark Lennigan<br />
<br />
Roger Slykhouse<br />
<br />
Rocco Marras<br />
<br />
Steve Nowicki<br />
<br />
Matt Switlik<br />
<br />
<u>'''Agenda'''</u><br />
<br />
'''PotLock Vote Results'''<br />
<br />
Motion Passed, Dustin has been given check for PotLock supplies.<br />
<br />
'''PotLock'''<br />
<br />
It's this Saturday, March 24, 2012, it will start at noon till late.<br />
<br />
'''President Survey Vote Results'''<br />
<br />
Matt O. - [Reviews results from the survey.]<br />
<br />
'''Gizmodo Articles'''<br />
<br />
Matt O. - Gizmodo responded contacted us, and wanted to publish how-to articles on our website. They would pay us a fee to write these. Matt collected questions and sent them to Gizmodo. They said they had a sample article to send us in the next few days. Electronics, robotics, and tech-centric builds. Contact Matt for more details, he will give us more details soon.<br />
<br />
'''AIGA Rebranding Update'''<br />
<br />
Matt O. - Still waiting for a response.<br />
<br />
'''TechShop Grand Opening'''<br />
<br />
Karen C. - It's the first Sat and Sun in May, 2012. <br />
<br />
<u>'''New Members/Guests'''</u><br />
<br />
<u>'''New Business'''</u><br />
<br />
'''Maker Faire Agenda'''<br />
<br />
It will be July 28-29, We need more organization for i3 Detroit’s presence. Call for makers/Registration has not started yet. They are looking for volunteers. Nick Britsky will be our liaison. Henry ford wants to help to arrange things. There are Flyers to help volunteer. Ann Arbor Maker Faire is a go, it will be July 2. <br />
<br />
'''Craft Room (Potential Redesign)'''<br />
<br />
Ted H. - We could remove east wall of the craft room, it’s not structural nor electric. We can expand into it. We would need Landlord approval, permits, and a proposal.<br />
<br />
<u>'''Show and Tell'''</u><br />
<br />
Adjourn, 8:22pm<br />
<br />
[[Category:Organization Information]][[Category:Meeting Minutes]]</div>Nuance13xhttps://www.i3detroit.org/wi/index.php?title=Minutes:Meeting_Minutes_20120403&diff=3984Minutes:Meeting Minutes 201204032012-09-11T21:41:05Z<p>Nuance13x: </p>
<hr />
<div>'''i3 Detroit, Regular Meeting, April 3, 2012'''<br />
<br />
<br />
'''Start 7:31pm, Held in the Commons'''<br />
<br />
<u>'''Attendees'''</u><br />
<br />
Hans Chen<br />
<br />
Karen Corbeill<br />
<br />
Kristine Diven<br />
<br />
Ted Hansen<br />
<br />
Paul Kerchen<br />
<br />
Paul Oeathos<br />
<br />
Ed Platt<br />
<br />
Rocco Marras<br />
<br />
Steve Nowicki<br />
<br />
Matt Oehrlein<br />
<br />
Roger Slykhouse<br />
<br />
Matt Switlik<br />
<br />
Frank Watt<br />
<br />
Glen Watt<br />
<br />
Dustin White<br />
<br />
Chris Wurtsmith<br />
<br />
<u>'''Old Business'''</u><br />
<br />
'''Maker Faire Group Project'''<br />
<br />
Karen C. – We need to do a big group project. A giant percussion Machine, that can make actual notes. Make a floor device will planks that hit bellows system. Karen is going to lead this, go to her if you want to join this project.<br />
<br />
'''Maker Faire After Party'''<br />
<br />
Nick Britsky is our pointman liaison for Henry Ford. Henry Ford will compensate us for after party. Detroit GT wants us to do powerwheels stuff and is willing to give us money. We may have a food truck. Dustin White will be the head of the party planning committee.<br />
<br />
Rocco M. - The party costs will be around $1,500 <br />
<br />
'''ChemLab (Stuff in hallway)'''<br />
<br />
Dustin W. –We are going to put the PCB mill, maker bot, etc. in the chemlab once it clears out.<br />
<br />
Ted H. – He will contact Nick to get the tuff out. Everything will be moved to parking spot. Nothing will be left in the hallway.<br />
<br />
'''Camera Proposal'''<br />
<br />
Dustin W. – We’ll call a vote on the list, for conclusion at our next member meeting (for in person vote).<br />
<br />
'''New Classes'''<br />
<br />
Roadside skills 4/21, - Nate B.<br />
<br />
Lockpicking 4/20 – Chris (from ann arbor).<br />
<br />
'''Kristine’s Event Reminder'''<br />
<br />
Kristine D. - On April 7, 2012, a Steampunk inspired event at District VII, 8pm to 2am. All i3 members are comped admission, bring keytag and get in for free.<br />
<br />
'''Post Potlock.'''<br />
<br />
Ted H. There’s lots of stuff that has been left over. <br />
<br />
Dustin W. – The Pallet rack needs to be built and assembled.<br />
<br />
<u>'''New Members / Guests'''</u><br />
<br />
<u>'''New Business'''</u><br />
<br />
Matt O. – This weekend, at Saturday, first of branding meeting. Will be here.<br />
<br />
'''Troy First Robotics'''<br />
<br />
Ted H. - Both i3-affliated Robots did very well. Steve’s Waterford Team received the Highest Rookie Seed with the Clawson team winning the Judge’s award. The Championship will be next week on Saturday, 12-14 at Eastern Michigan University. One or more teams may be there.<br />
<br />
'''Penguicon'''<br />
<br />
Roger S. - We are running a joint AHA/i3 Detroit table, for soldering. Last weekend of April.<br />
<br />
'''Show and tell''' <br />
<br />
Ted H. - Looking for show and tell in two weeks, bring it along<br />
<br />
'''Adjourn 7:55pm'''<br />
<br />
[[Category:Organization Information]][[Category:Meeting Minutes]]</div>Nuance13xhttps://www.i3detroit.org/wi/index.php?title=Minutes:Meeting_Minutes_20120403&diff=3983Minutes:Meeting Minutes 201204032012-09-11T21:40:53Z<p>Nuance13x: Created page with "'''i3 Detroit, Regular Meeting, April 3, 2012''' '''Start 7:31pm, Held in the Commons''' <u>'''Attendees'''</u> Hans Chen Karen Corbeill Kristine Diven Ted Hansen Paul..."</p>
<hr />
<div>'''i3 Detroit, Regular Meeting, April 3, 2012'''<br />
<br />
<br />
'''Start 7:31pm, Held in the Commons'''<br />
<br />
<u>'''Attendees'''</u><br />
<br />
Hans Chen<br />
<br />
Karen Corbeill<br />
<br />
Kristine Diven<br />
<br />
Ted Hansen<br />
<br />
Paul Kerchen<br />
<br />
Paul Oeathos<br />
<br />
Ed Platt<br />
<br />
Rocco Marras<br />
<br />
Steve Nowicki<br />
<br />
Matt Oehrlein<br />
<br />
Roger Slykhouse<br />
<br />
Matt Switlik<br />
<br />
Frank Watt<br />
<br />
Glen Watt<br />
<br />
Dustin White<br />
<br />
Chris Wurtsmith<br />
<br />
<u>'''Old business'''</u><br />
<br />
'''Maker Faire Group Project'''<br />
<br />
Karen C. – We need to do a big group project. A giant percussion Machine, that can make actual notes. Make a floor device will planks that hit bellows system. Karen is going to lead this, go to her if you want to join this project.<br />
<br />
'''Maker Faire After Party'''<br />
<br />
Nick Britsky is our pointman liaison for Henry Ford. Henry Ford will compensate us for after party. Detroit GT wants us to do powerwheels stuff and is willing to give us money. We may have a food truck. Dustin White will be the head of the party planning committee.<br />
<br />
Rocco M. - The party costs will be around $1,500 <br />
<br />
'''ChemLab (Stuff in hallway)'''<br />
<br />
Dustin W. –We are going to put the PCB mill, maker bot, etc. in the chemlab once it clears out.<br />
<br />
Ted H. – He will contact Nick to get the tuff out. Everything will be moved to parking spot. Nothing will be left in the hallway.<br />
<br />
'''Camera Proposal'''<br />
<br />
Dustin W. – We’ll call a vote on the list, for conclusion at our next member meeting (for in person vote).<br />
<br />
'''New Classes'''<br />
<br />
Roadside skills 4/21, - Nate B.<br />
<br />
Lockpicking 4/20 – Chris (from ann arbor).<br />
<br />
'''Kristine’s Event Reminder'''<br />
<br />
Kristine D. - On April 7, 2012, a Steampunk inspired event at District VII, 8pm to 2am. All i3 members are comped admission, bring keytag and get in for free.<br />
<br />
'''Post Potlock.'''<br />
<br />
Ted H. There’s lots of stuff that has been left over. <br />
<br />
Dustin W. – The Pallet rack needs to be built and assembled.<br />
<br />
<u>'''New Members / Guests'''</u><br />
<br />
<u>'''New Business'''</u><br />
<br />
Matt O. – This weekend, at Saturday, first of branding meeting. Will be here.<br />
<br />
'''Troy First Robotics'''<br />
<br />
Ted H. - Both i3-affliated Robots did very well. Steve’s Waterford Team received the Highest Rookie Seed with the Clawson team winning the Judge’s award. The Championship will be next week on Saturday, 12-14 at Eastern Michigan University. One or more teams may be there.<br />
<br />
'''Penguicon'''<br />
<br />
Roger S. - We are running a joint AHA/i3 Detroit table, for soldering. Last weekend of April.<br />
<br />
'''Show and tell''' <br />
<br />
Ted H. - Looking for show and tell in two weeks, bring it along<br />
<br />
'''Adjourn 7:55pm'''<br />
<br />
[[Category:Organization Information]][[Category:Meeting Minutes]]</div>Nuance13xhttps://www.i3detroit.org/wi/index.php?title=Minutes:Meeting_Minutes_20120821&diff=3982Minutes:Meeting Minutes 201208212012-09-11T21:28:24Z<p>Nuance13x: Created page with "'''i3 Detroit, Regular Meeting, August 21, 2012''' Chair: Eric Merrill Start 7:30pm, Held in the commons '''<u>Attendees</u>''' Chris Allington Jon Anderson Matt Arnold ..."</p>
<hr />
<div>'''i3 Detroit, Regular Meeting, August 21, 2012'''<br />
<br />
Chair: Eric Merrill<br />
<br />
Start 7:30pm, Held in the commons<br />
<br />
'''<u>Attendees</u>'''<br />
<br />
Chris Allington<br />
<br />
Jon Anderson<br />
<br />
Matt Arnold<br />
<br />
Nate Bezanson<br />
<br />
Ryan Busch<br />
<br />
Hans Chen<br />
<br />
Andy Distel<br />
<br />
Kristine D<br />
<br />
Micho D.<br />
<br />
Steve f00f<br />
<br />
Stephen Hermann<br />
<br />
Rocco Marrass<br />
<br />
Joe Marrass<br />
<br />
Eric Merrill<br />
<br />
Steve Nowiki<br />
<br />
Matt Oehrlein<br />
<br />
Adrienne Patterson<br />
<br />
Ed Platt<br />
<br />
Nathan Warnick<br />
<br />
Dave Scholl<br />
<br />
Roger Slykhouse<br />
<br />
Matt Swit<br />
<br />
Dustin White<br />
<br />
Maddy Winnans<br />
<br />
Derrick<br />
<br />
Marge<br />
<br />
<br />
<u>'''AGENDA'''</u><br />
<br />
'''Elections'''<br />
<br />
Eric M. – Elections are next meeting. [Read of current roster of candidates] <br />
Important dates: On August 28th, the ballot will be closed, everyone that wants to run will be a write in. On Sept. 1st, around 8pm, we will open voting for a 72-hour vote, ending on 8pm Sept. 4. 2012.<br />
<br />
In the bylaws, the core members vote to elect everyone. In practice, everyone votes in the general election, and core members vote to certify the election. This is make the voting more representative. Do we want to continue to do it this way?<br />
<br />
Marge – I'm in favor.<br />
<br />
Eric M. If there’s no major objection, we’ll continue with the status quo. Every member is allowed to vote in the general election, and we’ll go through the formality to make it official.<br />
<br />
'''Project Night'''<br />
<br />
Nate B. – Tri 3 Projects. After the red bull thing, we drew a blank as to what do to with tri3. It’s really fun to play, we should do something with it. Karen thought it would be good to do an i3 Fair. I just wanted to bring that up, and Karen was thinking of having something far off. Does anyone have feelings on this, to set the thing up and play it.<br />
<br />
Maddy W. – i think it’s a good idea.<br />
<br />
'''Detroit Luvs Robots'''<br />
<br />
Kristine D. - It’s Saturday, from 8pm to 2am, there are performers. We have chiptunes, and couple other synthesizers. Nate’s bringing in sad bots. If anyone else has robbot-based paraphernalia, bring it in.<br />
<br />
'''Hazel Park Art Fair'''<br />
<br />
Kristine D. – They are having groups for $5, we had a table there, if someone wants to bring a piece down, bring it over. We might get new members. It’s the September 22.<br />
<br />
'''CRM'''<br />
<br />
Ed Platt. – Brought it up at the board meeting. We use a custom CRM, a web app to track membership levels, some of us are meeting to go over it. If you know PHP or interested in learning PHP, this is the best way to learn. Just let ed know.<br />
<br />
'''Laser Cutter'''<br />
<br />
Matt A. – Roger has been talking to a shipper, it’s $6,800 including shipping, custom fees, etc. if we were to get it now. We have $6,080 in pledges now.We have about $5,500 actually brought in. We need around $1,300 now to be brought in. A lot of people have talked about when their paycheck is coming in. I want to request an additional $1,300.<br />
<br />
Matt O. The check from Eaton is $1,000 will be able to used toward a laser cutter.<br />
<br />
Eric M. – We will be issuing a form and receipt for tax returns.<br />
<br />
Roger S. – The other hackerspace wants to share the deal with joint shipping. <br />
<br />
Matt A – There’s a bit of rush to get it done.<br />
<br />
Eric M. – Core membership, list of 9. <br />
<br />
'''MOTION'''<br />
Matt S. $300 from the general funds, plus $1,000 from Eaton, once it clears, to be applied it to the laser cutter. Second,Ed Platt<br />
7 for, 0 against, 2 abstain – Measure passes.<br />
<br />
'''Yelp'''<br />
<br />
Matt O. – Yelp is having an event at the Fillmore, about 3 weeks ago, a fund-raising event for non-profits, they have some fans coming. They asked us to bring some cool stuff around, some fun stuff. It’s happening Sept. 7, 3pm setup, 7pm event starts. We are looking for someone to bring the power wheels car and drive it around.<br />
<br />
Maddy – I can bring it.<br />
<br />
'''Trailer'''<br />
<br />
Eric M. – At the next meeting, there will be a vote of core members for the final disposition for the trailer based on the vote that we had a meeting or two ago, to clarify that.<br />
<br />
<u>'''NEW MEMBERS/GUESTS'''</u><br />
<br />
<u>'''NEW BUSINESS'''</u><br />
<br />
'''Tri 3'''<br />
<br />
Rocco M. – I want reimbursement, my expenses were $273 for metal and wood.<br />
Matt swit $97 in wood, etc.<br />
<br />
Matt Swit – we should figure out what the money is .<br />
<br />
Roger Slykhouse – Everyone was really enthusiastic, about wanting to front the money. Thinking that we might be reimbursed from the prize money. We need to figure out how to process this in the future.<br />
<br />
Ed P. – We have had this conversation in advance. If it’s not approved in advance, there should be expectation that you shouldn’t be reimbursed. <br />
<br />
Nate B. – I went to home depot many times that weekend, i didn’t have any expectations that . It’s just like a personal project, with multiple people.<br />
<br />
Eric M. We should have everyone who paid anything towards tri3, and gather it together, and then see if anyone was paid back.<br />
<br />
Matt S. – Can money spent towards materials be spent be treated as a donation.<br />
<br />
Eric M. – yes, with reasonable proof that it was spent for it.<br />
<br />
Chris A. – I will write you(rocco) a check for part of it. Because it sucks that you won't be reimbursed.<br />
<br />
Rocco M. – I asked a bunch of people, they all said that we were going to be paid back.<br />
<br />
Matt S. – I thought there maybe a portion of people that would pay be back.<br />
<br />
Eric M. – unless there’s a formal vote ahead of time, there will not be an expectation that it will be reimbursed. If there’s a group of people, then we would pool together everything. <br />
<br />
Roger S. – There wasn’t a project manager on the project, there was no single person, to go get the stuff. Going forward, we would think about that.<br />
<br />
Nate B. – I have to be comfortable not seeing the money again.<br />
<br />
Rocco M. – If there’s no expectation, how will people want to spend money in the future. <br />
<br />
Ed Platt – We need a way to figure out things in the future.<br />
<br />
Stephen Hermann – We need a project manager, to know who spent about.<br />
<br />
'''METAL SHOP'''<br />
<br />
Stephen H. – We are low on bandsaw blade funds, grinding,. Please put money in the black box, we are low on money for tools, etc. for replacement parts for expendables in the metal & wood shop.<br />
<br />
Eric M. – We need to be more proactive to asking for money.<br />
<br />
Ryan B. Any money earmarked to tools?<br />
<br />
Eric M. – We don’t have earmarks.<br />
<br />
Nate B. – Electronics lab does really well on money for parts, the reason is that classes makes people very generous.<br />
<br />
Eric M. - Some of the donation for the machine shop could be made more explicit.<br />
<br />
End 8:22pm.<br />
<br />
[[Category:Organization Information]][[Category:Meeting Minutes]]</div>Nuance13xhttps://www.i3detroit.org/wi/index.php?title=Minutes:Meeting_Minutes_20120904&diff=3981Minutes:Meeting Minutes 201209042012-09-11T21:01:34Z<p>Nuance13x: Created page with "'''i3 Detroit, Regular Meeting, September 4, 2012''' Chair: Eric Merrill Start,7:30pm, held in the commons <u>'''Attendees'''</u> Chris Allington Matt Arnold Hans Che..."</p>
<hr />
<div>'''i3 Detroit, Regular Meeting, September 4, 2012'''<br />
<br />
<br />
Chair: Eric Merrill<br />
<br />
<br />
Start,7:30pm, held in the commons<br />
<br />
<u>'''Attendees'''</u><br />
<br />
Chris Allington<br />
<br />
Matt Arnold<br />
<br />
Hans Chen<br />
<br />
Karen Corbeill<br />
<br />
Kristine Diven<br />
<br />
Steve foof<br />
<br />
Ted Hansen<br />
<br />
Stephen Hermann<br />
<br />
Matt Huber<br />
<br />
Paul Kerchen<br />
<br />
Eric Merrill<br />
<br />
Gary Mory<br />
<br />
Matt Oerhlein<br />
<br />
Adrienne Patterson<br />
<br />
Ed Platt<br />
<br />
Emily Saling<br />
<br />
Dave Scholl<br />
<br />
Roger Slykhouse<br />
<br />
Matt Swit<br />
<br />
Dustin White<br />
<br />
Maddy Winans<br />
<br />
Derrick<br />
<br />
Marge<br />
<br />
Plus more<br />
<br />
<u>'''Agenda'''</u><br />
<br />
'''Election'''<br />
<br />
Eric M. – See Brodie for ballots, for all members in good standing, core or standard.<br />
<br />
'''Trailer'''<br />
<br />
Eric M. - Two general meetings ago, we voted that the trailer must be out by september 7, if there’s no action by the group. Nate W. sent an email to the list, stating things that he had done, wants it staying Dec 6, 2012. 1. We can do nothing, 2. do an up or down bound vote; or 3. pass a very short term stay and allow for 72-hour vote that allows all core members to vote, besides who is here. <br />
Poll of core members, about half of the membership is here.<br />
<br />
Ted H. - Vote for all members. We need to place a full vote the membership<br />
<br />
'''MOTION'''<br />
Ted H. - We delay eviction for trailer until Sept. 14th, to do a 72-hour vote, to see if the trailer can remain until December 6, 2012.<br />
6 for, 1 against. Second, Steve Hermann. Call a vote starting today/tomorrow.<br />
MOTION PASSES<br />
<br />
Ted H. – Is it worth keeping as is?<br />
<br />
Karen C – It can’t really be used for audio recording.<br />
<br />
Nate B – It was supposed to fulfill three needs 1) Quiet place(has been satisfied by west annex; and the other needs it cannot meet.<br />
<br />
Dustin W. – One of the things was it was supposed to be moveable, and it cannot be moved by a street legal vehicle. It’s a deathtrap to try to move it.<br />
<br />
(new guy) – It looks like a room within a room, to do video work, it can’t really be outside. Is there that kind of need for that video activity.<br />
<br />
Ted H. – A room within a room would be great, I don’t know if this is working as one.<br />
<br />
Eric M. – We can get room back if it’s gone, it would allow the forklift through<br />
<br />
Ted H. Show of hands, worth keeping as is? [no hands]<br />
<br />
Dustin W. – Who wants it gone as soon as possible [about 1/3 of people raise hands]<br />
<br />
Eric M. – A lot of things were promised, it hasn’t materialized. It takes up a lot of space for what it provides.<br />
<br />
Nate B. – The recent spurt of activity would be good, but the problem is that it’s not reaching it’s goal, we shouldn’t be encouraging Nate w. to dig a deeper a hole.<br />
<br />
'''Yelp!'''<br />
<br />
Matt O. – This Friday, there’s a Yelp sponsored event at the Fillmore in Detroit. We’ll have a presence down there with robot knife fight, connect 4, giant big bag toss. I think you need to RSVP to the event, you can come in for free. It’s for Michigan youth arts. Setup begins at 3pm, event starts at 7pm.<br />
<br />
'''Laser'''<br />
<br />
Matt A. – We are still tallying, we have a tentative total (based on what other people have promised), it looks like we have edged over the line. <br />
<br />
Kristine D. – Pretty much is clear for the next two weeks, we are ready to write that check. I can write that check today, just need to know who to write to and for what amount.<br />
<br />
Eric M. – We need a motion to authorize Kristine to spend the money.<br />
<br />
'''MOTION'''<br />
<br />
Ted H. - I move to authorize the treasurer to spend $6,900 for the purchase of the laser cutter, to be facilitated by roger<br />
Seconded, Core member vote, 7 for and 0 against.<br />
MOTION PASSES<br />
<br />
Karen C. – Matt do you have a list of laser cutter accessories, if people have additional costs for laser cutter associates.<br />
<br />
Eric M. – We can probably get them off of ebay if we need anything.<br />
<br />
'''Twitter Bot'''<br />
<br />
Nate B. – I got a personal email asking why the space has been closed for two months. The twitter bot has been reimplemented by me, and someone else took it over. Who is fixing it?<br />
<br />
Matt O. - Myself and Ted are fixing it.<br />
<br />
Ted H. – I can rewire it tonight.<br />
<br />
Eric M. – Can we put something else in the web page banner so it doesn't say closed when it's under repair?<br />
<br />
Matt O. - Yes<br />
<br />
'''Electronics Workshops'''<br />
<br />
Nate B – A bunch of people have been enjoying the electronics 101 workshops. And we made the oscilloscope drive the projector. Everyone should come to one of these, it’s a lot of fun. I would like to see more workshops of this type happen all over the space.<br />
<br />
Steve Hermann – I want to get a workshop, we have a lot of tools that aren’t on the catalog. Saturday, two weeks from now, I want to show people .<br />
<br />
Karen C. – Nate and I have been working on this, when I worked on this, a lot of people were hesitant to teach classes, but where hesitant because they didn’t have materials. Heading at the top, with bullet points. If you’re interested if putting that together, talk to Karen.<br />
<br />
'''Renfest!'''<br />
<br />
Roger S. - It ends Sept 30, So maybe the 23, or 30th. I’ll put it out on the list.<br />
<br />
Stephen H. – Leave early to get there, there’s a lot of traffic up there.<br />
<br />
'''I3 West'''<br />
<br />
Eric M – There’s still a lot of things that we need to take care of. I am the current point person, but I will be gone in three weeks. I want someone else to take over. Mostly someone that can have the bullet point list and get it done.<br />
<br />
Ted H – I will do it.<br />
<br />
<u>'''Election Results'''</u><br />
<br />
'''Board of Directors '''<br />
<br />
Matt Arnold<br />
<br />
Nathaniel Bezanson<br />
<br />
Karen Corbeill<br />
<br />
Paul Kerchen<br />
<br />
Roger Slykhouse<br />
<br />
Nathan Warnick<br />
<br />
Maddy Winans(aka Brodi3)<br />
<br />
'''Officers'''<br />
<br />
President - Karen Corbeill<br />
<br />
Chief Executive Officer - Dustin White <br />
<br />
Vice-President - Ted Hansen <br />
<br />
Secretary - Maddy Winans(aka Brodi3) <br />
<br />
Treasurer - Adrienne Patterson <br />
<br />
'''MOTION'''<br />
Core member: Ted Hansen, Motion to ratified the election results elect board and <br />
Second Steve Hermann,<br />
All in favor 7, unanimous<br />
Motion Passes.<br />
<br />
'''Contributions'''<br />
<br />
Steve Hermann – We have 96$, thanks for the contributions to the machine shop.<br />
<br />
Kristine Diven – Be awesome to each other!<br />
<br />
Eric M. - Transition board meeting, next week.<br />
<br />
End, 8:06pm.<br />
<br />
[[Category:Organization Information]][[Category:Meeting Minutes]]</div>Nuance13x